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Agenda and draft minutes

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Contact: Email: memberservices@dartford.gov.uk 

Items
Note No. Item

28.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Burrell and Butterfill (Substitute Cllr. Barham).

 

The Chairman welcomed Patricia Chapman (Dartford Tenant’s and Leaseholder’s Forum) to the meeting and noted the presence of the Strategic Director (External Services) and the Waste & Parks Manager to respond to Members questions and concerns.

29.

Declarations of Interest

To receive declarations of interest from Members including the terms(s) of any Grant(s) of Dispensation.

Minutes:

There were no declarations of interest.

30.

Confirmation of the Minutes of the Policy Overview meeting held on 10 September 2019 pdf icon PDF 343 KB

Minutes:

The Chairman advised Members of two points arising from the Minutes:

 

(i)              Urgent Care Services in Dartford, Gravesend & Swanley [Min. No 22 refers]: following the public consultation exercise, the Dartford, Gravesham and Swanley CCG had decided to fund Urgent Treatment Centres at both Darent Valley and Gravesham Community hospitals;

 

(ii)             Illegal Dumping, Enforcement and Household Waste Recycling Centres [Min. No 24 refers]: All qualifying businesses had received a letter from the Council’s Enforcement Manager reminding owner/occupiers that the Council’s waste and recycling service was for household waste, and that as a consequence, businesses were required to have commercial (trade) waste agreements in place for the collection and disposal of their waste. The letter further advised that from 10 February 2020, failure to comply with this requirement would lead to a fixed penalty notice fine of £300 or court proceedings. 

 

RESOLVED:

 

1.     That the Minutes of the meeting of the Policy Overview Committee held on 10 September 2019 be confirmed as accurate.

 

31.

Urgent Items

The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda.

Minutes:

There were no urgent items for the Committee to consider.

32.

To consider references from other Committees (if any)

There are presently no urgent items for Members to consider.

Minutes:

There were no references from other Committees for Members to consider.

33.

Regulation 9 Notice pdf icon PDF 197 KB

To consider any issues arising from the Regulation 9 Notice for the period 15 January 2020 to 31 May 2020.

Minutes:

                        RESOLVED:

 

1.    That Members note the contents of the Regulation Notice for the period 15 January 2020 to 31 May 2020 as issued in the agenda papers.

SD (IS)

34.

Action Points Arising from the Policy Overview Committee Meeting held on 10 September 2019 pdf icon PDF 117 KB

To note the list of action points arising from the Policy Overview Committee meeting held on 10 September 2019.

Minutes:

The Chairman advised Members that all appropriate and relevant action had now been taken by Officers in relation to the five action points listed in the report, including the addition of relevant topics to the Committee’s Work Plan, for future consideration in March 2020.

 

                                    RESOLVED:

 

1.    That Members note the action taken by Officers as detailed in the report.

35.

The Litter Service pdf icon PDF 121 KB

This report advises and updates Members regarding the Council’s litter service and related matters.

Minutes:

The Chairman advised Members that he had drawn down the inter-related topics of the Council’s Litter and Recycling services for consideration by the Committee, given their importance to the Borough and its residents, but wished to deal with them separately.

 

He proposed that the discussion on the Litter Service proceed on the basis that all Members had read the report presented by the Waste and Parks Manager (WPM), and that the author respond to questions, rather than present the report.

 

In response to subsequent specific questions from the Chairman and Members, the WPM confirmed the following principal points:

 

·         The Council’s public website included a ‘litter portal’ which any resident could access to obtain the details of when their street was swept and when it was scheduled to be swept next, plus any other location in the borough for which the Council was responsible. The portal also provided a contact point for residents who had questions/were unsure whether a particular site was a Council responsibility or not (e.g. private land);

·         As a Principal Litter Authority (PLA) under s89 of the Environmental Protection Act 1990, the Council had a duty to keep adopted public highway and owned land under their control clean as practically possible. This entailed the cleaning of some 1,000 plus roads on a staggered basis; residential roads 4 weekly, main roads fortnightly, town centres (Dartford, Longfield and Swanscombe) were cleaned daily. Roads on new estates were added to the Council’s street cleaning list, following adoption by Kent County Council;

·         The Council’s contractor Urbaser Ltd, undertook street cleaning under the terms of its Waste Collection and Street Cleaning contract (2019-2024) using a variety of equipment including: 3 mechanical street cleaners with brushes, 5 caged transit vans with 2 operatives, 3 one man barrows in the town centres, plus 2 litter pickers on a roving basis through-out the borough;

·         Street cleaning was defined as the removal of litter and detritus (gravel, silt, leaves, etc.) as required. The Council did not clean ‘clean’ streets, rather it cleaned as required according to its published schedule. If a street was ‘clean’ the contractor moved onto the next scheduled location. Hand picking of litter remained the most effective solution. In addition to the 3 barrows patrolling the town centres, Urbaser had litter pickers on standby every day in Hi-Viz jackets, ready to respond to incidents of excessive littering on a needs basis, using litter sticks and green sacks;

·         The effectiveness of signage encouraging the public not to litter and to behave more responsibly was difficult to gauge, but the WPM undertook to consider the Member suggestion.

 

Several Members expressed a variety of concerns over the current number and location of litter and dog bins, the regularity that bins were emptied, the need for litter bins at bus stops to lessen the perceived increases in incidences of food and drink littering at bus stops prior to passengers boarding buses, how to encourage businesses to be more litter-aware and prevent their customers from discarding packaging in the  ...  view the full minutes text for item 35.

36.

The Recycling Service pdf icon PDF 120 KB

To advise and update Members on various recycling issues.

 

Minutes:

The Chairman repeated his proposal for the Litter item [Min. No 35 refers] that discussion commence on the basis that all Members had read the report on the Council’s Recycling Service submitted by the Waste and Parks Manager (WPM) and that the Manager now respond to any questions from Members.

 

He opened the discussion by referring Members to para 3.1 of the report which advised the Committee that the Council was a Waste Collection Authority (WCA) under s30 of the Environmental Protection Act 1990, and that under the subsequent Household Waste Recycling Act 2003 the Council (as a WCA) had to recycle some of the waste it collected. Recycling was not therefore a new topic, but an obligation the Council had held for a considerable time. He referred Members to para 3.8 of the report and asked the WPM what assurance the Council had that the material it sent for recycling at the Viridor Materials Recycling Facility at Crayford, was in fact recycled.

 

The WPM advised that it was difficult to gauge with any degree of certainty how much of the Council’s waste was in fact recycled. The Council collected some 9,000 tonnes of recyclable waste from the kerbside in 2018/19 which formed part of an overall total of 150,000 tonnes of waste sent to Viridor, figures for 2019/20 were expected to be the same. The WPM recorded the amount of waste sent to Viridor for recycling on a daily basis, and submitted quarterly totals to the Government under the legislation requirements for a Waste Collection Authority (WCA).

 

However, the Council played no part in the recycling process once the waste was delivered to Viridor who, as a private business and money-making concern, disposed of waste on the ‘spot market’. This was a complicated process which involved several factors that made it difficult to confirm how much of the Council’s waste was ultimately recycled and by whom. For example, tin cans were broken down into 6 different categories and paper into 9 different categories, which impacted on the viability of recycling and sale/disposal via ‘spot market’ on any given day. In terms of end destination for recyclable waste, China had been the major buyer but no longer. Some 75% of recyclable waste was now sold in the U.K. with Spain the major European buyer, but it was not possible for the Council to verify what was sold and to whom. To help reduce the Council’s carbon footprint, waste from the east side of the borough was sent to Pepperhill for reprocessing and waste from the west side of the town went to Viridor at Crayford.

 

The Chairman thanked the WPM for his detailed explanation of the process undertaken by Viridor to dispose of the Council’s recyclable waste and asked whether the authority maintained targets for its recycling rates. He noted that the Corporate Plan – Key Actions and Performance Indicators Monitoring Report, for Quarter 2 of the 2019/20 Municipal Year [agenda Item 10 p.45 refers] - made no reference to  ...  view the full minutes text for item 36.

37.

Corporate Plan - Key Actions and Performance Indicators Monitoring Report, Quarter 2 of the 2019/20 Municipal Year pdf icon PDF 208 KB

This report updates Members on the progress made with meeting the key actions and performance indicators for the Corporate Plan in the second quarter of the 2019/20 municipal cycle, as set out in Appendices A and B to the report.

 

The report was first presented to Cabinet on 5 December 2019.

Additional documents:

Minutes:

The report and appendices updated Members on the progress made with meeting the key actions and performance indicators for the Council’s Corporate Plan in the second quarter of the 2019/20 municipal cycle, as presented to Cabinet on 5 December 2019.

 

                        RESOLVED:

 

1.    That Members note the contents of the report as set out in detail in appendices A and B.

38.

Work Plan Update pdf icon PDF 115 KB

To consider the updated 2019/20 Work Plan attached as Appendix A to the report.

 

Additional documents:

Minutes:

The Chairman advised that the next meeting of the Committee in March would concentrate on health matters, including separate updates from representatives of the DGS CCG, the D&G NHS Trust/Virgin Care on the health care provision they provided to Dartford residents.

 

A separate presentation from West Kent CCG’s CAMHS team was also proposed, and the Dartford Preventative Health Projects Annual Report for 2018/19 would also be presented to Members, in addition to stock agenda items.

 

He asked that the Cabinet Member for health matters be invited to attend the meeting.

 

                              RESOLVED:

 

1.     That Members note the contents of the Committee’s current work plan for the remainder of the 2019/20 municipal cycle and beyond, as set out in Appendix A to the report;

2.     That Members receive an update report from the Waste and Parks Manager on the Council’s Litter Service in January 2021 [Min. No 35 refers];

3.     That Members receive an update report from the Waste and Parks Manager on the Council’s Recycling Service in January 2021 [Min. No 36 refer].