Agenda and minutes

Policy Overview Committee
Tuesday 20 March 2018 7.00 pm

Venue: B12

Contact: Email: memberservices@dartford.gov.uk 

Items
Note No. Item

36.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors S H Brown, R M Currans, B Garden, M B Kelly, D Page, Mrs R F Storey and R J Wells.

 

An apology for lateness was received from Councillor R Lees.

37.

Declarations of Interest

To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

Minutes:

There were no declarations of interest.

38.

Confirmation of the minutes of the Policy Overview meeting held on 12 December 2017 pdf icon PDF 114 KB

Minutes:

            RESOLVED:

 

That the minutes of the meeting of the Policy Overview Committee held on 12 December 2017 be confirmed.

39.

Urgent Items

The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda.

Minutes:

There were no urgent items.

40.

To consider references from other Committees (if any)

Minutes:

There were no references from other Committees.

41.

Regulation 9 Notice pdf icon PDF 68 KB

To consider any issues arising from the Regulation 9 Notice for the period 15 February 2018 to 30 June 2018.

Minutes:

RESOLVED:

 

That the contents of the Regulation 9 Notice, for the period 15 February 2018 to 30 June 2018, be noted.

SD (IS)

42.

Action Points Arising from the Policy Overview Committee Meeting held on 12 December 2017 pdf icon PDF 59 KB

To note the list of action points arising from the Policy Overview Committee meeting held on 12 December 2017.

Additional documents:

Minutes:

This report asked Members to note the list of action points arising from the Policy Overview Committee meeting held on 12 December 2017.

 

Health funding

 

The Chairman advised that, having consulted with the Committee’s guests, Mr Gilbert and Mr Sammon, he proposed that a further letter highlighting the Committee’s continued concern with the inadequate level of funding being provided to Dartford, Gravesham and Swanley Clinical Commissioning Group be prepared and sent to the Secretary of State for Health. Members endorsed this proposal.

 

GP referral letters

 

Reference was made to the charge that some GP practices apply when asked to provide a referral letter for Fairfield Leisure Centre’s Health and Wellness classes and the Vice-Chairman noted how her efforts to get these charges removed had not been universally successful.

 

Members thought it to be unfair for some GP practices to impose a charge where others did not and agreed that this be added as an item for further consideration at the Committee’s next meeting. Members wished to know which GP practices were still applying charges, the amounts being charged, and their justification for continuing to doing so.

 

RESOLVED:

 

1.         That the list of action points arising from the Committee meetings held on 12 December 2017 be noted.

 

2.         That a further letter highlighting the Committee’s continued concern with the inadequate level of funding being made available to Dartford, Gravesham and Swanley Clinical Commissioning Group be prepared and sent to the Secretary of State for Health.

 

3.         That an item relating to the charge that some GP practices apply when asked to supply a referral letter for Fairfield Leisure Centre’s Health and Wellness classes be added to the June 2018 meeting agenda.

SD (IS)

43.

Dartford and Gravesham NHS Trust and Dartford Gravesham and Swanley Clinical Commissioning Group pdf icon PDF 50 KB

To receive an update on the work of the Dartford and Gravesham NHS Trust.

Minutes:

The Chairman welcomed Gerard Sammon, Interim Chief Executive Dartford & Gravesham NHS Trust, and Mike Gilbert,Company Secretary & Assistant Accountable Officer for NHS Dartford, Gravesham and Swanley Clinical Commissioning Group (DGS CCG), to the meeting and advised that it had been decided to consider items 7, Dartford and Gravesham NHS Trust, and 8, Dartford, Gravesham and Swanley Clinical Commissioning Group, together because of the overlapping health related responsibilities of both organisations.

 

Mr Gilbert then gave a presentation and noted how it had been a challenging year for the CCG and that the £13.5 million 2016/17 year end deficit, which was less than the deficit that he had forecast when he had last visited in March 2017, had resulted in the CCG being put under Directions and Special Measures. He then noted how a robust Financial Recovery Plan had been put in place in order to reduce future deficits and said that the deficit for 2017/18 was predicted to be in the region of £11 million. He then referred to improvements that had been made to the delivery of constitutional standards of care and clinical services and highlighted the progress that had been made in relation to the treatment of cancer and the diagnosis of dementia as examples. He also noted the pressures that had been faced both in Kent and throughout the country during the difficult winter and the fact that the delivery of health related services had continued. He then referred to the good progress that had been made on new models of care that were linked to the Sustainability and Transformation Plan (STP) and noted the work that was being carried out with Dartford Borough Council to establish a new Health and Wellbeing hub in the Town Centre and a Health Education and Innovation Quarter at Ebbsfleet. He also spoke about CCG related changes in Kent and said that he was not aware of any plans to merge CCGs together.

 

Mr Gilbert then referred to growth and said that the population for the DGS area had grown to 265,000, which was 5,000 more than last year, and that this was expected to rise by a further 57,000 (or 60,000 if planned development in Swanley is included) over the next 15 years. He said that although the population had grown by 2% per annum since 2014/15 the funding that the CCG received had only grown by 1% per annum, which had led to the deficits that had been experienced since 2014/15, which was when the CCG had last been in surplus. He said that options to address the deficit and develop new local models of care were being discussed with partners and social care providers and noted that the CCG continued to lobby for an increase in funding. He also noted that, although savings had already been made by implementing efficiency improvements, there had been no impact on patient care, or a need to close any services. He said there were still many difficult decisions that needed to be made  ...  view the full minutes text for item 43.

SD (ES)

44.

Dartford Borough Parking Overview pdf icon PDF 81 KB

This report presents the current Parking Standards Supplementary Planning Document for consideration.

Additional documents:

Minutes:

This report outlined the current situation with regards to parking requirements and standards in the Borough as defined in the Parking Supplementary Planning Document (SPD). It also considered how these standards are applied throughout the Borough across recent developments.

 

The Policy Planner introduced the report and noted that, in addition to the areas covered by the SPD, a large range of non-planning related circumstances could also influence parking demand and supply. He then described how the SPD had been adopted as a planning guidance document in April 2012 and was being used to help inform decisions where planning proposals have been put to the Council. He said that the SPD outlined the amount of parking to be provided, as well as addressing associated design and management issues and was used when determining planning applications.

 

The Policy Planner then advised that, as the SPD had only been adopted in 2012, and due to the recession causing a low number of applications around this time, the impact of the standards on new developments had been delayed but was now being seen in those that had been granted planning permission post April 2012. He also confirmed that he expected that the Council’s parking standards would continue to be implemented in the Borough by the Council and the Ebbsfleet Development Corporation (EDC).

 

The Policy Planner then noted how recent developments had addressed parking needs in a more sensitive way and said that there was a need to provide higher levels of parking in developments outside of the Town Centre. He also noted how personal behaviours and preferences, available public transport links, available public parking provision, and the existing built environment could influence parking patterns.

 

The Policy Planner then described how development monitoring and consultation would take place, which would consider the key transport, social and environmental priorities for the future, as work towards a new version of the Local Plan is progressed. He said that this could bring to light both local issues, such as continued implementation of standards across the whole Borough, and new wider trends, such as the potential decline in car ownership, and the impact of the rise of electric vehicles and driverless cars, which could influence parking requirements in the future.

 

Members thanked the officers for their thorough and well presented report and made reference to a presentation that had been given by representatives from EDC some time ago, which, it was said, had implied that a parking space ratio of 0.5 per house was to be used and that this had been based on a Dartford Borough Council policy. The Planning Policy Manager and Policy Planner both said that they were unsure where the figure of 0.5 had come from and confirmed that EDC had been following the policies specified in the SPD and had already delivered 1.61 parking spaces per house at Eastern Quarry and 1.95 parking spaces per house at Ebbsfleet Green. Members were reassured by this and said that they did not wish to see Ebbsfleet  ...  view the full minutes text for item 44.

SD (IS)

45.

Corporate Plan - Key Actions and Performance Indicators Monitoring Report pdf icon PDF 53 KB

This report presents a progress update for the latest set of Corporate Plan key actions and performance indicators for quarter 3 of 2017-18.

Additional documents:

Minutes:

This report described the progress being made with latest set of Corporate Plan key actions and performance indicators for quarter 3 of 2017-18.

 

The Chairman referred to the two indicators that were showing an ‘alert’ status and noted that the target for the ‘number of fly-tipping incidents’ needed to be revised following a change to the way that incidents are counted. He also noted how the figure that had been reported for the ‘percentage of repairs completed in time’ was continuing to improve.

 

The date that had been recorded for the granting of planning consent for the development at Lowfield Street was also questioned and the Chairman asked that this be checked.

 

RESOLVED:

 

1.         That the contents of the key action and performance indicator monitoring reports, attached at Appendices A and B to the report, be noted.

 

2.         That date that had been recorded for the granting of planning consent for the development at Lowfield Street be checked.

SD (IS)

46.

Policy Overview Committee Work Plan pdf icon PDF 53 KB

This report sets out the Policy Overview Committee’s Work Plan.

Additional documents:

Minutes:

This report set out the Policy Overview Committee’s Work Plan.

 

As a significant number of items were due to be considered at the Committee’s June 2018 meeting, and as the introduction of further welfare reform had been delayed, the Chairman, with the Committee’s agreement, asked that the next Welfare Reform Update report be moved to the September 2018 meeting.

 

The Chairman then asked, with the Committee’s agreement, that a representative from Virgin Care Services be invited to the September 2018 meeting to update Members on the health services that they provide.

 

The Chairman also confirmed the following additions, which had been agreed during the consideration of previous agenda items:

 

  • GP referral letters – June 2018
  • Dartford and Gravesham NHS Trust – March 2019
  • Dartford, Gravesham and Swanley Clinical Commissioning Group – March 2019

 

RESOLVED:

 

That the Work Plan, together with the minuted additions and changes above, be noted.