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Agenda and minutes

Policy Overview Committee
Tuesday 16 December 2014 7.00 pm

Venue: B12

Contact: Email: memberservices@dartford.gov.uk 

Items
Note No. Item

24.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors S H Brown, M J Davis, D J Mote and Mrs R L Shanks.

25.

Declarations of Interest

To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

Minutes:

There were no declarations of interest.

26.

Confirmation of the minutes of the Policy Overview meeting held on 2 September 2014 pdf icon PDF 117 KB

Minutes:

            RESOLVED:

 

That the minutes of the meeting of the Policy Overview Committee held on 2 September 2014 be confirmed.

27.

Urgent Items

The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda.

Minutes:

There were no urgent items.

28.

To consider references from other Committees (if any)

Minutes:

There were no references from other Committees.

29.

Regulation 9 Notice pdf icon PDF 71 KB

To consider any issues arising from the Regulation 9 Notice for the period 14 November 2014 to 31 March 2015.

Minutes:

RESOLVED:

 

That the contents of the Regulation 9 Notice, for the period 14 November 2014 to 31 March 2015, be noted.

SD (IS)

30.

Action Points Arising from the Policy Overview Committee Meeting held on 2 September 2014 pdf icon PDF 62 KB

To note the list of action points arising from the Policy Overview Committee meeting held on 2 September 2014.

Minutes:

This report asked Members to note the list of action points arising from the Policy Overview Committee meeting held on 2 September 2014.

 

The Chairman referred to the workshop that had been held to review the possible use of social media when carrying out consultation and engagement and said that it had been very useful.

 

He also noted that the report on the Town Centre initiatives being progressed by the Town Team was not yet available for review.

 

RESOLVED:

 

That the list of action points arising from the Committee meetings held on 2 September 2014 be noted.

SD (IS)

31.

Pharmacy Services pdf icon PDF 47 KB

To receive a briefing on the services that can be provided by pharmacies.

Minutes:

The Chairman welcomed Rakesh Patel and Cheryl Clennett to the meeting, who were present to provide Members with a briefing on the services that are provided by pharmacies.

 

Mr Patel began by describing himself as a Community Pharmacist and said that in the past he had been Chairman of the Kent Community Pharmacy Partnership (KCPP), a federation representing pharmacies in Kent. Ms Clennett noted her 40 year career as a pharmacist, her previous role as an advisor to a Primary Care Trust, and her current involvement with Kent Public Health.

 

Ms Clennett advised that 1.6 million people visit a pharmacy each day and that, on average, each person visits a pharmacy 14 times a year. She said that pharmacists are highly trained medical professionals, who ensure the safe supply of genuine medication, who are experts on the types of medication available and how they interact, and who are also able to offer medical advice. She said that pharmacists may be found working in industry, academic institutions, pharmacies and hospitals. She also noted that Community Pharmacies, as well as dispensing medication, are places where medical advice can be obtained without the need for an appointment, and that access to a private consultation area is available if required.

 

Ms Clennett then referred to the training required for someone to become a pharmacist and said that, having obtained 3 high grade science A-levels, it is necessary to complete a 4 year Masters level degree, together with a year’s further pre-registration practical training, before the registration exam may be taken, which, if passed, allows them to register with the General Pharmaceutical Council and start practicing. She also noted that a programme of continuous professional development (CPD) must then be followed to remain on the register. She said that some pharmacists go on to carry out post-graduate work and others gain the necessary experience to independently prescribe medication. She noted that pharmacy technicians (dispensers) also have to be trained to NVQ3 as a minimum.

 

Ms Clennett then displayed 2 maps, one of which showed the location of pharmaceutical services in central Dartford, and a second which showed pharmacy distribution throughout the whole Dartford, Gravesham and Swanley Clinical Commissioning Group (CCG) area. The second map also included 1 mile radius distance rings to indicate the area considered to be within walking distance for those requiring medication. She also noted that this could be extended to 5 miles for pharmacies in rural areas to indicate those that are within driving distance.

 

Ms Clennett said that there were 26 providers of pharmaceutical services in the Dartford area, which, when equated with the population, gave a figure of approximately 27 pharmacies per 100,000 population. She said that this showed that the Dartford area was well served when compared with similar calculations for Kent (22) and England (23). She said that Dartford has 19 core hour pharmacies which were open for at least 40 hours a week, and one 100 hour pharmacy. She also noted that there was one mail  ...  view the full minutes text for item 31.

SD (IS)

32.

Healthy Living Centre Dartford pdf icon PDF 47 KB

To receive a briefing on the work that is carried out at the Healthy Living Centre Dartford.

Minutes:

The Chairman welcomed Sharon Phillips to the meeting, who was present to provide Members with an update on the work being carried out at the Healthy Living Centre (HLC), Dartford. He also drew Members attention to the HLC’s Annual Report, which had been distributed separately from the agenda.

 

In response to a question relating to the changes that had been seen since representatives from the HLC had last visited to update Members Mrs Phillips replied that they had seen an increase in the number of people with low level mental health problems arriving at the Centre seeking advice. She also noted that the number of volunteers working for the Centre had increased to 50, and that many more people were attending the Centre in order to access the Internet to perform job searches and access online benefit related forms and information. She said that IT support volunteers were also being called upon to provide more assistance to those who do not have the necessary IT skills.

 

Members then referred to the ‘House’ project and asked how this initiative was progressing. Mrs Phillips explained how this project would, in effect, deliver HLC type services to teenagers and said that they had been working to identify potential locations on the Temple Hill and Tree estates in order that sessions may be arranged and service advice delivered. She said that the aim was to focus on those areas specifically relevant to young people and also to reach out to those who might be at risk of turning to crime.

 

Members noted the case study relating to weight loss that had been included in the Annual Report and asked whether the positive impact that the HLC had had for this resident had been highlighted to other residents. Mrs Phillips replied that it had been included in an article in the December issue of the ‘Dartford Living’ magazine, which advertised the next series of ‘Why Weight’ programmes that were due to begin in January 2015. The Healthy Lifestyles Co-ordinator also noted that the case had been included as part of her Annual Report and said that it would be included in the press release, due to be sent out by the communications team, to publicise the next series of ‘Why Weight’ programmes.

 

Members then referred to the financial information that had been included in the HLC’s Annual Report and asked whether the gap shown between the total income and total expenditure was cause for concern. Mrs Phillips replied that the extra expenditure related to the fact that 2 years’ worth of rent had been included in the expenditure figures for 2013/14; because the payment for 2012/13 had been delayed whilst negotiations relating to the amount of rent to be paid had taken place. She also confirmed that the HLC had had sufficient reserves to cover the difference but noted that they were always looking for additional ways to save money and make best use of available funding by working with other organisations.

 

Members then referred  ...  view the full minutes text for item 32.

SD (IS)

33.

Dartford Preventative Health Locality Projects Annual Report 2013/14 pdf icon PDF 51 KB

To update the committee on the outcomes of the Dartford Preventative Health Locality Projects for the financial year 2013/14.

Additional documents:

Minutes:

This report updated the committee on the outcomes of the Dartford Preventative Health Locality Projects for the financial year 2013/14.

 

The Chairman welcomed Anna Card, Healthy Lifestyle Co-ordinator, to the meeting.

 

The Healthy Lifestyle Co-ordinator explained how the Annual Report presented an overview of the various projects that had been carried out in 2013/14, and would be sent to Kent County Council together with additional statistical information.

 

The Chairman expressed concern over the fact that funding for the Healthy Lifestyle Co-ordinator’s post had yet to be confirmed for 2015/16. He therefore proposed that, as had happened in September 2013, he write a letter on behalf of the Committee to Mr Scott-Clark, the Interim Director of Public Health at Kent County Council, asking that the funding arrangements be confirmed, and again suggesting that a 3 year funding plan be agreed. Members agreed to this proposal and asked to be copied in on any responses received.

 

The Chairman then referred to the good work that had been carried out to promote the ‘Don’t Sit Get Fit‘ programme in primary and secondary schools and asked whether the scheme was going to be expanded. The Healthy Lifestyle Co-ordinator explained how specific schools had been targeted and that children aged between 7 and 13 were being assessed, taking a ‘whole school’ approach to the initiative. She said that this was not just a weighing and measuring exercise but that presentations would also be given to put the aims of the programme into context, and added that the benefits of the programme would also be promoted to parents with the aim of increasing referrals into the family weight management programme. The Healthy Lifestyle Co-ordinator also noted that Dartford was now running a pilot scheme whereby, if routine monitoring identified a child as being overweight, then the parents would receive a proactive phone call from a member of the Kent Community Health NHS Trust (KCHT) School Nursing team to offer advice on how best to address the situation and increase referrals.

 

The Chairman noted the decision that had been taken to suspend specific Black Minority Ethnic (BME) work during 2013/14 and asked whether this would continue going forward given Dartford’s diverse ethnic population. The Healthy Lifestyle Co-ordinator replied this had been necessary to enable SAFE, a youth-led mental health awareness project, to be delivered. She did however note that Dartford Health Inequalities Group had now re-established the Dartford and Gravesham BME Health forum and was being asked to form an action plan for the BME community.

 

The Chairman then highlighted the work that was being carried out in conjunction with local businesses and referred to business related group meetings that are held in Dartford. The Healthy Lifestyle Co-ordinator said that work in this area was being driven by Environmental Health and explained how regional workshops were being held, and information distributed, to promote the Kent Healthy Business Award scheme. Members welcomed the initiate but felt that they should be more involved as they had their own business  ...  view the full minutes text for item 33.

SD (IS)

34.

Social Media pdf icon PDF 62 KB

To inform the Committee about the use of social media by Local Government and to examine possible principles which could be applied to any social media policy developed by the Council.

Minutes:

This report advised the Committee on the use of social media by Local Government and examined the possible principles that could be applied to any social media policy developed by the Council.

 

The Chairman again referred to the workshop that had been held, and the interesting information that had been provided, and noted the important ways that social media was being used for communication. He said that the Communications and Engagement Strategy would be updated to include the use of social media and that, following its review and endorsement by the Management Team it would be presented to the Policy Overview Committee for its consideration before being submitted to Cabinet for approval.

 

The Dartford Borough Residents’ Forum representative referred to a seminar that had been run by a Housing Association and noted how they were finding the use of social media helpful for residents, and the fact that it was also saving them money.

 

Members also noted how, by using social media, it would be easier to reach out and communicate effectively with younger residents and suggested that the Council could explore the inclusion of related links to Council services and information on the websites of other agencies and businesses, where they are more likely to be seen.

 

RESOLVED:

 

That the development of social media and its potential impact on local authorities be noted.

SD (IS)

35.

Policy Overview Committee Work Plan pdf icon PDF 54 KB

This report sets out the Policy Overview Committee’s Work Plan.

Additional documents:

Minutes:

This report set out the Policy Overview Committee’s Work Plan.

 

The Chairman confirmed the following addition, which had been agreed during previous discussion:

 

  • Pharmacy Services - December 2015

 

            RESOLVED:

 

That the Work Plan, together with the amendment minuted above, be noted.