Agenda and draft minutes

Licensing Committee
Tuesday 27 November 2018 7.00 pm

Venue: Committee Room B12. View directions

No. Item


Apologies for Absence


Apologies for absence were received from Councillors Cutler, Hunnisett, Jones, Mrs M B Kelly, P Kelly, and Read.


The Committee noted the appointment of Councillor D L Reynolds as a substitute member for Councillor Hunnisett. 


Fire Evacuation procedure and the Arrangements and Constraints relating to the filming or Recording of the Meeting



To agree the level of financial contributions to be paid to Parish and Town Councils in 2019/20.




1.  That, subject to recommendation 2 below, the Council, under the provisions of Section 136 of the Local Government Act 1972, make the following contributions towards the expenses of Parish and Town Councils’ concurrent functions in 2019/20:












Sutton at Hone and Hawley


Swanscombe and Greenhithe





2.  That the contributions be made subject to the Parish and Town Councils submitting suitably analysed details of estimated net expenditure for the ensuing year by 31 January each year, and actual net expenditure for the preceding year no later than six months after the end of each financial year, in a format prescribed by the Council.


3.  That the payments be made in two equal instalments; the first on 30 April (or next working day) and the second, the latter of 30 September (or next working day) or seven days following receipt of the Parish or Town Councils’ 2018/19 accounts, certified as correct by their Clerks.


4.  That the Council continues to operate the Capacity Building Fund and makes a contribution of £40,000 into the fund in 2019/20.


5.  That the Managing Director, in consultation with the Leader and Deputy Leader of the Council, be granted delegated authority to agree the Capacity Building Fund bidding criteria and approval of awards through a Grants Panel process.


6.  That the Council make the following contributions to Parish and Town Councils to compensate for lost council tax income in local areas for the introduction of the council tax support scheme:













Sutton at Hone and Hawley


Swanscombe and Greenhithe







The Clerk to the Committee explained the fire evacuation procedure and the arrangements and constraints relating to the filming or recording of the Meeting.



Declarations of Interest

To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.


There were no declarations of interest made by Members.


Confirmation of Minutes of the Meeting of the a) the Licensing Committee held on 26 September 2018; and,b) the Licensing sub Committee held on 10 September 2018. pdf icon PDF 67 KB

Additional documents:


The Minutes of the Licensing Committee held on 26 September and Licensing Sub - Committee held on 10 September 2018 were confirmed as accurate records of these meetings.


Urgent Items

The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda.


The Chairman confirmed that there were no urgent items for the Committee to consider, nor any items referred to the Committee for consideration.


Draft Code of Good Practice On Promoting the Four Licensing Objectives. pdf icon PDF 52 KB

Additional documents:


The Committee were reminded that, at their meeting held on 26 September 2018, when considering a draft Licensing Policy for Dartford, it was resolved that an additional document should be drafted and appended to the Policy to reflect the aspirations and visions of the Council as a Licensing Authority.


Accordingly Members considered a draft Code of Practice which aimed to promote the current four statutory licensing objectives, and act as a guide to Applicants regarding the Council’s requirements, when making applications.


Having considered the draft Code Members asked that the following amendments be made


·         Clarification/Standardisation of the terminology used to describe staff employed to provide security in licensed premises throughout the document; 


·         The removal of Clause CD14 (c) as it is repeated elsewhere in the Code;


·         The re wording of Clause CD16 (a) to read “Training in conflict management, in dealing with, and prevention of crime and disorder be provided to Staff to ensure that they are able and confident in dealing with difficult situations and in dealing with crime and disorder”.


·         To reword Clauses PN 11, 12, 13 and 14 to read:



PN11  Display prominent signs in external areas such as beer gardens and forecourts asking customers to keep noise to a minimum.”


“PN12 The  use  of  external  areas  should be restricted after  10pm  if  premises are in a residential area.”



(a) Due regard should be given to the location of smoking areasand ensure reasonable steps are undertaken to deter smokers from smoking in public places which may cause a nuisance to residents or members of the public.


(b) the number of smokers permitted outside at any one time after a certain time must be limited.


(c) Smokers must be discouraged from loitering outside premises by not permitting them to take their drinks with them and removing external furniture after a certain time.”



(a) Regular monitoring and management of external areas must be undertaken to ensure that customers are not causing a disturbance to local residents.


(b) Where private forecourts are used, a physical barrier such as a rope should be used to mark the boundary of the area outside the premises where customers are allowed.  Permission for external barriers or seating on the public highway should be obtained from Kent County Council.



(c) Customers should not be permitted to congregate on and block the public highway for passers - by.”


The Committee having noted the proposed amendments




That the Code of Conduct as amended be referred to the General Assembly of the Council for approval and inclusion as an addendum to the draft Licensing Policy for Dartford.