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Agenda and draft minutes

Cabinet Advisory Panel B
Monday 3 December 2018 7.00 pm

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Contact: Email: memberservices@dartford.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were submitted on behalf of Councillors Burrell, Currans, Hammock, Hayes, Mote, Page and Sandhu.

 

Councillor Marilyn Peters attended as a substitute for Councillor Mote.

2.

Urgent Items

The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda.

Minutes:

There were no urgent items.

3.

Items Reserved for Debate

Minutes:

The Chairman advised that no items had been drawn down for debate from parts B and C of the agenda but that a Member had requested some clarification on points relating to the Orchard Theatre Refurbishment and to the underspend as a result of staff vacancies contained in the Revenue Budget Monitoring Report and any correlation with increased levels of long term staff illness. The Chairman agreed that these matters could be raised after the substantive items of business had been discussed and that officers would attempt to provide the information requested and note the issues raised for consideration by the Cabinet.

 

Members endorsed the Officer recommendations in respect of the following items:

 

14

New Build Council Housing Project - Update

15

 

Joydens Wood Community Centre – Lease Surrender, Grant of a New Lease and Grant Funding

16

Dartford Town Centre Transport and Public Realm Improvements

17

Local Plan Review - Progress

18

Orchard Theatre Auditorium Refurbishment

19

Financial Contributions to Parish and Town Councils

20

Revenue Budget Monitoring 2018/19 – Projected Outturn and 2019/20 Budget Process

21

Street Naming and Numbering – Eastern Quarry Phase 5, Parcel 1

22

Capital Programme Budget Monitoring 2018/19 – Progress and Projected Outturn

23

Corporate Plan – Key Actions and Performance Indicators Monitoring Report

 

4.

Declarations of Interest on Items Reserved for debate Only

To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

Minutes:

There were no declarations of interests.

5.

References from Other Committees

None at this stage.

Minutes:

There were no references from other committees.

6.

Community Infrastructure Levy: Governance and Spending Review 2018 pdf icon PDF 93 KB

Summary:

 

The report sets out an updated indicative five year programme of potential infrastructure projects that could be supported by Community Infrastructure Levy (CIL).  It sets out progress made over the past year. It details current CIL receipts and forecasts and reports on progress to date on mechanisms to release unparished neighbourhood funding to locally focused projects.

 

Recommendations:

 

1.  That the CIL Indicative Five Year Programme as set out in paragraph 4.4 of the report and Appendix A, be agreed as a basis for ongoing liaison with relevant infrastructure providers and further development of the identified schemes, subject to availability of CIL funding and approval of individual schemes by Cabinet.

2.  That  an ‘in principle’ commitment for CIL funding to support two new health hubs in Dartford town centre and at Stone be agreed, subject to the level of CIL funding being clarified through the finalisation of the business case for each.

3. That a final decision on the agreement to and level of CIL funding for the health projects identified in paragraph 4.2 of the report, as well as any further potential projects identified in paragraph 4.4, be considered either as part of a subsequent annual CIL report in December 2019, or mid-year, if there is a need for urgency.

4. That Dartford’s CIL Annual Report, attached at Appendix C to the report, be agreed for publication.

5. That the progress on identification and delivery of CIL projects funded through the neighbourhood element in unparished areas, as set out in paragraph 5.6 of the report, be noted and to agree to receive further reports as matters are progressed.

Additional documents:

Minutes:

The Head of Regeneration introduced a report which set out an updated five year programme of potential infrastructure projects that could be supported by the Community Infrastructure Levy (CIL), which had partially replaced s106 funding.  The report outlined the Five Year CIL rolling programme together with the CIL Annual Report and details of CIL receipts and forecasts. The amount of CIL income distributed to the Parishes and Town Council were detailed along with the amounts available to spend on projects in unparished areas. Progress to date on mechanisms to release unparished neighbourhood funding to locally focused projects was also reported.

 

Appendix B to the report detailed the Infrastructure Delivery Plan which was divided into three sections. Section 1 described the fully funded projects where funding was provided by s106 contributions or funding from the Government and other agencies and included public realm and other works to Dartford Town Centre, expanded junctions from the A2 at Bean and Ebbsfleet, and at St Clements Way and plans for two new primary schools. Section 2 described projects with potential to be enabled by CIL funding in addition to funding from other agencies. These projects were those that were considered to be well defined and where there was confidence that they could be delivered. These included the Health and Wellbeing Hub in Dartford Town Centre, a pedestrian bridge over the River Darent, a new Primary care facility in Stone/Greenhithe the upgrading of the Darenth Valley path, a new school at Stone and to provide additional school places in the North West of the Borough. Earmarking these projects for CIL funding provided greater certainty for partner organisations in making their own funding decisions and supported their funding bids. The final section detailed those schemes that were less advanced and which required further definition.

 

The Chairman asked whether the plans for the Co-Op site were on schedule given that the Health and Wellbeing Hub business case would not be submitted until next Summer and was advised that it was expected that a planning application would be made in Spring 2019 instead of November 2018. A Member also sought clarification as to why the Cabinet was only being asked to give an ‘in principle’ commitment for CIL funding to support the two new health hubs and how these projects had been singled out from the other projects listed in section 2 of Appendix B. The Head of Regeneration explained that the design work on these projects were further advanced and feasibility studies had been completed and planning applications were anticipated. Some of the other projects were still at the feasibility stage or required decisions on the identification of final sites.

 

A Member raised concerns about the operation of the Leader’s Advisory Group on CIL in terms of making funding decisions. He said that his Group were concerned about a lack of transparency given that these meetings were not open to the public and were not minuted. He felt that these meetings should be  ...  view the full minutes text for item 6.

7.

Lower Thames Crossing - Second Consultation pdf icon PDF 105 KB

Summary:

 

To consider a response to the second consultation by Highways England on detailed proposals for the Lower Thames Crossing following the announcement of the preferred route for the crossing between east of Gravesend and Tilbury in 2017.

 

Recommendation:

 

That the response to the consultation questions set out in Appendix A to the report be agreed as the Council’s response to the second consultation on the Lower Thames Crossing.

Additional documents:

Minutes:

The Cabinet Advisory Panel considered a report on the Council’s suggested response to the second public consultation by Highways England on the detailed proposals for the Lower Thames Crossing.

 

The Head of Regeneration reminded Members that the Council had responded to the initial consultation on the alternative options for the route of the crossing in 2016 strongly supporting a new crossing east of Gravesend (Option C). Following the consultation the Secretary of State had announced that this was the preferred route for the crossing. Since that announcement Highways England had been progressing the design of the scheme and details of the precise route, carrying out more detailed transport modelling and talking to affected authorities and parties. Some details of the routing and construction had been amended as a result of this work. The main focus of the latest consultation was on the details of the scheme, the routeing, design of junctions, structures, connections with the surrounding road network and environmental impacts.

 

The new crossing was one of the largest single road investment projects in the UK since the M25 was completed and would be one of the largest bored tunnels in the world. The latest traffic modelling predicted that once the new crossing opened there would be a reduction in passenger traffic using the Dartford Crossing of 24% and 19% in 2041 in peak hours compared to the situation without a new crossing. The proportion of HGV’s using the Dartford Crossing was predicted to fall from 18% to 14% once the new crossing opened and was projected to remain at this level in 2041. This was an improvement from the original traffic modelling which had predicted an overall decrease in traffic using the Dartford Crossing of 14% once the new crossing opened. The original design for the tunnel had provided for two lane traffic each way but the revised design now provided for three lanes each way and for an extended approach to the tunnel and a simplified junction from the A2/M2.

 

The Council’s proposed response to the consultation exercise, which was due to end on 20 December 2018, strongly supported the need for the Lower Thames Crossing, its proposed location east of Gravesend and some of the changes to the preferred route which had been made since the last consultation. The proposed location would provide a faster, more reliable route to the Midlands and the North from Kent ports but it was disappointing that the opportunity was not being taken to provide a link from the Lower Thames Crossing onto the A13 westbound towards the Port of Tilbury. The proposals would see a genuine improvement in the resilience of the strategic and local road network, boost British business and the national economy whilst the changes to the design of the route since the first consultation should also be beneficial and help to alleviate some of the negative impacts of the scheme on neighbouring authorities. It was however acknowledged that some areas would experience increased traffic flows due to other  ...  view the full minutes text for item 7.

8.

Government Consultation on Planning Reform: Supporting the High Street and Increasing the Delivery of New Homes pdf icon PDF 78 KB

Summary:

 

To respond to the Government Consultation Paper on “Planning Reform: Supporting the High Street and increasing the delivery of New Homes” which proposes to extend the range of developments that can take place without the need for planning permission as well as extending local authorities’ freedoms to dispose of surplus land.

 

Recommendation:

 

That the responses to the questions, set out in Appendix B to the report, form the Council’s response to the Government’s Consultation on Planning Reform.

Additional documents:

Minutes:

The Cabinet Advisory Panel was informed of the proposals contained in the Government consultation paper on ”Planning Reform: Supporting the High Street and Increasing the Delivery of New Homes” to extend the range of developments that can take place without the need for planning permission and to extend local authorities’ freedoms to dispose of surplus land. The document was divided into four parts:

 

·         Permitted development rights and use classes;

·         Disposal of local authority land;

·         Canal and River Trust: Draft listed consent order; and

·         New Town Development Corporations: Draft compulsory purchase guidance.

 

The Planning Policy Manager explained the proposals in respect of changes of use and the limits of permitted development and the advantages and disadvantages in each case. It was proposed to extend permitted development to cover new types of development or where permitted development had been granted on a temporary basis to make these rights permanent. This reflected the Government’s desire to increase the housing supply and to provide greater flexibility in areas such as change of use in the High Streets. Permitted development rights were already quite wide but the proposals would make the permitted development rights of landowners and developers even wider, including the building of additional stories on existing buildings and change of use from retail to residential. It was also proposed to encourage developers to install electric charging points in developments. The proposals also included a provision for reversing legislation which currently allowed permitted development rights to apply to former telephone boxes. The Government was also proposing to extend local authorities’ freedoms to dispose of surplus land at less than best consideration without the need to obtain consent from the Secretary of State thereby providing greater flexibility to dispose of surplus land in support of local development objectives and it was felt that this should be supported. The proposals relating to the Canal and River Trust and draft compulsory purchase guidance for New Town Development Corporations set up under the New Town’s Act 1981 would not affect Dartford.

 

The Council’s suggested responses to the consultation exercise, which would end on 14 January 2019, were contained in Appendix B to the report. The Council welcomed many of the changes such as the greater flexibility to dispose of surplus land but also had concerns about more development taking place without the need to go through the planning process and the potential for development to change the existing mix of uses and character of areas, and in particular town centres.

 

A Member asked whether the proposals would result in a loss of revenue for the Council arising from a decrease in planning applications and whether any assessment had been made of the possible impact. The Planning Policy Manager explained that there was currently no detailed modelling but that the Government was now looking at this and that it was a potential concern.

 

A Member congratulated officers on the report and the proposed response. He expressed concerns that an increase in permitted development could result in lower quality development  ...  view the full minutes text for item 8.

9.

Draft Licensing Policy 2019-2024 pdf icon PDF 56 KB

Summary:

 

To consider and propose the adoption of the draft Licensing Policy under the Licensing Act 2003 for the period 2019-2024.

 

Recommendations:

 

1.  That the Cabinet notes that no consultation responses were received to the draft Licensing Policy;

 

2.  That the draft Licensing Policy 2019-2024 at Appendix A to the report, be recommended to the General Assembly of the Council for adoption, at its meeting on 10 December 2018; and

 

3.  That the draft Code of Good Practice on Promoting the Four Licensing Objectives in Appendix B to the report be recommended to the General Assembly of the Council for endorsement.

 

 

Please note that Appendix B is “to follow.”

Additional documents:

Minutes:

The Licensing Manager presented the draft Licensing Policy 2019-2024. Licensing authorities were required to prepare and publish a statement of their licensing policy every five years. The current Statement of Licensing Policy for Dartford was adopted on 7 January 2014 and was due to expire on 6 January 2019. The draft Licensing Policy was approved for consultation purposes by the Cabinet on 26 July 2018. Consultation had been carried out in accordance with national guidance. The draft policy was made available on the Council’s web site, at the Civic Centre and public libraries. It was also sent to all “responsible authorities” as defined by the Licensing Act 2003, as well as to numerous trade associations and persons representing licensing businesses in the area. A comprehensive review of the draft Licensing policy was also undertaken by the Licensing Committee at its meeting on 26 September 2018. Although the Licensing Committee did not make a formal response to the consultation it felt that the Licensing policy should be supported by an additional Code of Good Practice for Licensed Premises to reflect the aspirations and visions of the Council as the Licensing Authority. No other responses were received to the consultation.

 

A Member welcomed the recommendations but was disappointed at the lack of response to the public consultation.

 

Members endorsed the recommendations contained in the report.

 

10.

Draft Gambling Policy 2019-2022 pdf icon PDF 63 KB

Summary:

 

To consider and propose the adoption of the draft Gambling Policy 2019-2022 under the Gambling Act 2005.

 

Recommendations:

 

1.  That the Cabinet notes that no responses were received to the consultation on the Draft Gambling Policy 2019-2022; and

 

2.  That the Draft Gambling Policy attached at Appendix A to the report, be recommended to the General Assembly of the Council for adoption. 

Additional documents:

Minutes:

The Licensing Manager presented the Draft Gambling Policy 2019-2022. Licensing authorities were required to prepare and publish a statement of their Gambling policy every three years. The existing Gambling Policy for Dartford was adopted on 3 January 2016 and was due to expire on 2 January 2019. The draft Gambling Policy was approved for consultation purposes by the Cabinet on 26 July 2018. Consultation had been carried out in accordance with national guidance. The draft policy was made available on the Council’s web site, at the Civic Centre and public libraries. It was also sent to all “responsible authorities” as defined by the Gambling Act 2005, as well as to numerous trade associations and persons representing gambling businesses in the area. A comprehensive review of the draft Gambling Policy was also undertaken by the Licensing Committee at its meeting on 26 September 2018. The Licensing Committee did not make a formal response to the consultation but requested that two additional conditions should be added to Appendix 2 of the draft Gambling Policy relating to overt advertising and doors remaining closed. No other responses were received to the consultation.

 

A Member recognised that whilst the Council had no remit to regulate online gambling he suggested that nevertheless there should be a reference in the policy statement to growing concerns about the adverse impact of online gambling. The Licensing Manager explained that the content of the Gambling Policy was prescribed by the Gambling Commission and the Council’s powers related to licensing premises whilst the operators were licensed by the Gambling Commission. However the Commission did issue a lot of material about online gambling.   

 

Members endorsed the recommendations contained in the report.

 

11.

Local Scheme of Support for Council Tax 2019/20 pdf icon PDF 140 KB

Summary:

 

This report provides Members with the detailed results from the recent Council Tax Reduction Scheme consultation process and the findings from the revised Customer Access Review, and presents revisions to the current scheme for Members’ approval, to be effective from 1 April 2019.

 

Recommendation:

 

That the Cabinet recommends to the General Assembly of the Council the adoption of the new Council Tax Reduction Scheme 2019/20 with effect from 1 April 2019.

Additional documents:

Minutes:

The Benefits Manager presented a report which outlined details of proposed changes to the Council Tax Reduction Scheme for 2019/20 and provided Members with the detailed results from the recent Council Tax Reduction Scheme consultation process and the findings from the revised Customer Access Review that had been carried out.

 

The need to change the current scheme had arisen as a result of the introduction of the Universal Credit Full Service (UCFS) in Dartford and the complexities that this would involve in calculating people’s entitlement to Council Tax Reduction. The current Scheme for Council Tax Reduction, which was completely reactive to any change to a person’s circumstances, would become unworkable requiring frequent and confusing adjustment and the re-issuing of Council Tax bills. The proposed new scheme was designed to make the system clearer, simpler and fairer as well as being workable for staff. The overall cost of the scheme would be broadly the same as the current scheme and the changes would only be made to the scheme for working-age applicants as the current scheme for pensioners was prescribed by Central Government. The current means tested scheme would be replaced by a simple income grid model, which had been revised from the draft considered by the Cabinet in July as the ranges had proved to be too narrow and had therefore been widened to be as inclusive as possible and to minimise the impacts on applicants. 

 

The main features of the Scheme were outlined in paragraph 1.8 of the report.  The new scheme included a simplified claiming process and in the case of Universal Credit (UC) applicants any UC data received from the Department for Work and Pensions (DWP) would be treated as a claim for Council Tax Reduction and be processed automatically without the need to request further information from the tax payer. This would maximise the entitlement of every applicant and maintain collection rates. The new sliding scale income bands were sufficiently wide to avoid constant changes in discount and adjustment of bills. The new Scheme also contained additional provisions to protect individuals who experienced exceptional hardship.

 

The proposed new Scheme had been widely consulted over an eight week period which ended on 30 September 2018. This had included writing to all working-age claimants, Registered Social Landlords and third sector organisations and the use of a questionnaire on the council’s web site. The responses to the consultation were detailed in Appendix A to the report and overall were in favour of the proposed changes. The Council had also consulted with the major preceptors who had agreed the changes and the approach taken by the Council. If agreed by Cabinet and the General Assembly of the Council the new scheme would take effect from 1 April 2019.

 

Under the new Scheme it had been calculated that 71% of existing applicants would have no change in their entitlement, whilst 18% would gain, 8% lose and 2% would no longer qualify for a reduction due to a proposed change to the  ...  view the full minutes text for item 11.

12.

Electric Vehicle Charging Points Advice Note pdf icon PDF 60 KB

Summary:

 

On 8 November 2018 the Development Control Board considered a Development Management Advice Note on Electric Vehicle Charging Points.  The report is included as Appendix A and the advice note is included as Appendix C.

 

Development Control Board resolved to advise Cabinet of its support for the Development Management Advice Note on Electric Vehicle Charging Points and its treatment as a material consideration for development management purposes when considering any relevant planning applications, subject to the inclusion of large householder extensions within the advice note.  It was also agreed that Cabinet be asked to request the Ebbsfleet Development Corporation to treat the Development Management Advice Note as a material consideration for development management purposes when considering any relevant planning applications within Dartford Borough.

 

Recommendations:

 

1.    That the Advice Note at Appendix C to the report, be amended to include the text set out in paragraph 3.2 of the report.

 

2.    That the Development Management Advice Note on Electric Vehicle Charging Points at Appendix C to the report (as amended) be treated as a material consideration for development management purposes when considering any relevant planning applications.

 

3.    That the Ebbsfleet Development Corporation be requested to treat the Development Management Advice Note (as amended) as a material consideration for development management purposes when considering any relevant planning applications within Dartford Borough.

Additional documents:

Minutes:

The Planning Policy Manager explained that Dartford had had a supplementary policy on electric charging points since 2012 but that Government Policy was moving toward reductions in numbers of conventional combustion engine vehicles and was encouraging a move towards electric vehicles which would require more charging points. Accordingly it was logical to introduce planning policies to support this. This would help with uptake and improve air quality. It was therefore proposed that a Development Management Advice Note on Electric Vehicle Charging Points should be introduced and for this to be treated as a material consideration for development management purposes when considering any relevant planning applications. This had been supported by the Development Control Board at its meeting on 8 November 2018 when the Board felt that the Advice Note should also apply to householders with garages and/or driveway parking who submitted applications for large extensions to encourage the inclusion of the provision of an electrical vehicle charging point. The Board had also agreed that the Cabinet should be asked to request that the Ebbsfleet Development Corporation should also treat the Development Management Advice Note as a material consideration for development management purposes when considering any relevant planning applications in the Borough.

 

The Advice Note had been produced to provide developers with further information regarding the provision of electric vehicle charging points within developments whilst recognising that requirements varied between different types of development and was designed to provide flexible guidance. It took the very brief existing supplementary planning policy further by providing practical advice, clear expectations and guidance on suitable provision for developments. This reflected Government policy and the need to work with partners such as Kent County Council, developers and meeting customer demand both currently and in future.

 

A Member expressed strong concerns about introducing advice when there were many technological uncertainties and emerging alternative methods for charging vehicles. He felt that there was a strong possibility of the Council encouraging the introduction of fixed point charging units which might quickly become obsolete or impractical– a ‘Betamax’ solution. He felt that there was not enough information available to support a particular approach to this issue and that further investigation was required. He felt that instead the Council should encourage development which could enable the use of electrical charging once the actual needs were known.

 

The Planning Policy Manager said that the Government had been looking at these issues for some time to make sure that the infrastructure was in place and that the power networks would be able to meet demand. It was not the intention to prescribe the technology or the connectivity requirements and the Advice Note did not seek to do this. One of the reasons why electric vehicles were not more popular was the lack of charging points. Developers were best place to identify what was required for their particular developments.

 

Another Member voiced his concerns about the capacity of the national power grid and the expected growth in housing. He wondered whether it might be  ...  view the full minutes text for item 12.

13.

New Build Council Housing Project - Update pdf icon PDF 66 KB

Summary:

 

To provide an update on the progress made towards the Council’s current and future new build housing projects.

 

Recommendations:

 

1.  That the Cabinet notes the contents of the report.

 

2.  That the Cabinet approves the progression of the proposed new build sites as detailed in the report.

 

3.  That delegated authority be granted to the Managing Director, in consultation with the Housing Portfolio Holder, to award a contract to the successful tenderer and progress the construction phase of the projects.

Minutes:

The Cabinet Advisory Panel endorsed the recommendations contained in the report. 

14.

Joydens Wood Community Centre - Lease Surrender, Grant of a New Lease and Grant Funding pdf icon PDF 92 KB

Summary:

 

To seek approval to grant fund the Joydens Wood Residents’ Community Association on the terms outlined in the body of the report and to agree to the surrender of the current lease and the granting of a new 20-year lease.

 

Recommendations:

 

1.  That, subject to the Joydens Wood Residents’ Community Association agreeing to entering into a Service level Agreement with the Council, on terms to be agreed by the Consultant Valuer, the Council grant funds the Association the sum of £7,300 (seven thousand three hundred pounds) per annum, reviewable annually, in accordance with the Service Level Agreement; and

 

2.  That, subject to para. 2.1 and for the reasons outlined in the body of the report, the Council agrees to the surrender of the current lease to the Joydens Wood Residents’ Community Association and that a new 20 year lease be granted, at an annual rent of £8,800 (eight thousand eight hundred pounds), on terms to be agreed by the Consultant Valuer in consultation with the Head of Legal Services.

 

Additional documents:

Minutes:

The Cabinet Advisory Panel endorsed the recommendations contained in the report.

15.

Dartford Town Centre Transport and Public Realm Improvements pdf icon PDF 76 KB

Summary:

 

This report provides an update to the previous report dated 12 April 2018, sets out the finalised outline design for Market St, summarises activities completed and sets out the planned progression of the scheme design, consultation and engagement and installation works.

 

Recommendations:

 

1.     That the finalised outline design for Market Street, as shown at Appendix A to the report, be agreed as the basis for developing the detailed design for the Market Street Scheme, with delegated authority granted to the Managing Director in liaison with the Leader of the Council to agree the detailed design.

 

2.     That Officers continue to liaise with bus operators to identify the most appropriate arrangement for bus stop provision.

 

3.     That the Cabinet notes the proposed appointment of Amey via the KCC Framework to carry out the construction works for the Market Street Scheme.

 

4.     That the High Street area be added to the scope of the project, with Officers seeking to identify appropriate funding to this additional element. In the event that insufficient funding is identified, delegated authority be granted to the Managing Director, in consultation with the Leader of the Council, to meet any funding shortfall from the Council’s earmarked reserves.

Additional documents:

Minutes:

The Cabinet Advisory Panel endorsed the recommendations contained in the report. 

16.

Local Plan Review - Progress pdf icon PDF 101 KB

Summary:

 

To consider progress on work on the Local Plan based on feedback from the first consultation for a revised Local Plan, the implications of changes in national planning policy, and by commencing the technical evidence required for the next stage of public engagement for a Local Plan.

 

Recommendations:

 

1.  That the responses to the Strategic Issues Local Plan consultation, including summaries at paragraphs 4.2 and 4.3 and Appendix A to the report, be used to inform the next stage in the preparation of the Local Plan.

 

2.  That the Local Plan evidence base position, summarised at paragraphs 5.1 to 6.5 in the report, including ongoing technical work for the Strategic Housing Land Availability Assessment (SHLAA) refresh be used to inform the next stage in the preparation of the Local Plan.

 

3.  That the Council’s Five Year Housing Land Supply detailed in Appendix B to the report be approved for publication.

Additional documents:

Minutes:

The Cabinet Advisory Panel endorsed the recommendations contained in the report.

17.

Orchard Theatre Auditorium Refurbishment pdf icon PDF 58 KB

Summary:

 

The Orchard Theatre operator, HQ Theatres, in consultation with the Council, have agreed in principle to refurbishment works to the auditorium during the summer of 2019 at an approximate cost of £490,000. The Cabinet is asked to approve for the Council to undertake these works, subject to the funding for the works being approved as part of the overall Capital Programme for 2019/20, which will be put forward for approval by the General Assembly of the Council as part of the budget in February 2019. Following completion of the works, it is anticipated that additional revenues will arise and HQ Theatres have agreed to adjust the annual payment downwards to reflect this.

 

Recommendations:

 

1.  That the Cabinet approves the funding of the refurbishment of the auditorium at an approximate cost of £490,000 subject to funding for the works being agreed as part of the Capital Programme for 2019/20.

 

2.  That the Cabinet agrees that the annual payment to HQ theatres be adjusted as a result of the Council undertaking the works.

Minutes:

A Member raised concerns over the lack of detail in the report in terms of the downward adjustment of the annual management fee to be paid by HQ Theatres and the methodology of the anticipated increase in revenue that could arise as a result of the refurbishment of the Orchard Theatre and the increase in capacity. The Strategic Director (Internal Services) said that the information around the anticipated increase in revenue was not available.

 

The Cabinet Advisory Panel endorsed the recommendations contained in the report.

18.

Financial Contributions to Parish and Town Councils pdf icon PDF 59 KB

Summary:

 

To agree the level of financial contributions to be paid to Parish and Town Councils in 2019/20.

 

Recommendations:

 

1.  That, subject to recommendation 2 below, the Council, under the provisions of Section 136 of the Local Government Act 1972, make the following contributions towards the expenses of Parish and Town Councils’ concurrent functions in 2019/20:

 

Bean

£666

Darenth

£1,464

Longfield

£1,225

Southfleet

£0

Stone

£4,151

Sutton at Hone and Hawley

£1,752

Swanscombe and Greenhithe

£5,440

Wilmington

£2,655

 

2.  That the contributions be made subject to the Parish and Town Councils submitting suitably analysed details of estimated net expenditure for the ensuing year by 31 January each year, and actual net expenditure for the preceding year no later than six months after the end of each financial year, in a format prescribed by the Council.

 

3.  That the payments be made in two equal instalments; the first on 30 April (or next working day) and the second, the latter of 30 September (or next working day) or seven days following receipt of the Parish or Town Councils’ 2018/19 accounts, certified as correct by their Clerks.

 

4.  That the Council continues to operate the Capacity Building Fund and makes a contribution of £40,000 into the fund in 2019/20.

 

5.  That the Managing Director, in consultation with the Leader and Deputy Leader of the Council, be granted delegated authority to agree the Capacity Building Fund bidding criteria and approval of awards through a Grants Panel process.

 

6.  That the Council make the following contributions to Parish and Town Councils to compensate for lost council tax income in local areas for the introduction of the council tax support scheme:

 

Bean

£334

Darenth

£1,923

Longfield

£631

Southfleet

£198

Stone

£7,021

Sutton at Hone and Hawley

£1,737

Swanscombe and Greenhithe

£14,435

Wilmington

£1,317

 

Additional documents:

Minutes:

The Cabinet Advisory Panel endorsed the recommendations contained in the report.

19.

Revenue Budget Monitoring 2018/19 - Projected Outturn and 2019/20 Budget Process pdf icon PDF 93 KB

Summary:

 

To notify Members of the Projected Outturn on the General Fund and the Housing Revenue Account with the reasons for significant variances and to seek approval for the budget setting process for 2019/20.

 

Recommendations:

 

1.    That Members note the projected outturn position for the General Fund and the Housing Revenue Account; and

 

2.    That the Managing Director be granted delegated authority to determine and publish the 2019/20 draft budget, in consultation with the Leader of the Council and the Finance Portfolio Holder prior to the budget being presented to the General Assembly of the Council for approval in February 2019.

 

Additional documents:

Minutes:

A Member raised concerns about the level of saving as a result of the staffing vacancy factor at a time when there had been an increase in the average number of staff working days lost due to long term illness reported in the Performance Indicator Monitoring Report. He felt that the level of vacancies could be placing pressure on remaining staff resulting in more time being lost to illness.

 

The Strategic Director (Internal Services) informed Members that there was no correlation between the two. The staffing vacancy factor arose from the practice of holding posts vacant for a period of time following the departure of a postholder in order to assess the continuing need for the post which meant that there was a time lag between a post becoming vacant and recruitment taking place. The Council monitored staff absence carefully and very little absence was attributed to work related stress.  

 

The Cabinet Advisory Panel endorsed the recommendations contained in the report.

 

 

20.

Street Naming and Numbering - Eastern Quarry Phase 5, Parcel 1 pdf icon PDF 60 KB

Summary:

 

To approve a name for a new road for Phase 5 (Parcel I) of the Eastern Quarry development.

 

Recommendation:

 

That the new road name for Phase 5 (Parcel I) of the Eastern Quarry development be approved as Norman Lane.

Additional documents:

Minutes:

The Cabinet Advisory Panel endorsed the recommendations contained in the report. 

21.

Capital Programme Budget Monitoring 2018/19 - Progress and Projected Outturn pdf icon PDF 90 KB

Summary:

 

To inform the Cabinet of the progress to date on the schemes in the approved Capital Programme and to report the latest position on capital resources.

 

Recommendation:

 

That Cabinet notes the progress made to date on the 2018/19 Capital Programme.

Additional documents:

Minutes:

The Cabinet Advisory Panel endorsed the recommendations contained in the report.

22.

Corporate Plan - Key Actions and Performance Indicators Monitoring Report pdf icon PDF 54 KB

Summary:

 

To report progress on the latest set of Corporate Plan key actions and performance indicators for quarter 2 of 2018/19.

 

Recommendation:

 

That the contents of the key action and performance indicator monitoring reports attached at Appendices A and B to the report be noted.

Additional documents:

Minutes:

The Cabinet Advisory Panel endorsed the recommendations contained in the report.