Agenda and minutes
Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR
Contact: Email: memberservices@dartford.gov.uk
Note | No. | Item |
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Chairman's Introduction Minutes: The Chairman welcomed Members and Officers to his first meeting as Chairman and noted the appointment of Councillor Perfitt as the Panel’s new Vice-Chairman. He then went on to thank the Leader for his appointment as Chairman and confirmed that he was pleased to have been nominated.
Members offered their congratulations to the new Chairman and Vice-Chairman.
The Chairman also wished to pass the Panel’s thanks to Councillor Armitt for his successful role as Chairman at previous meetings. |
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Apologies for Absence Minutes: Apologies for absence were received from Councillors I D Armitt, P Kelly, J A Hayes and D Page.
Members were advised that Councillor D Page was unwell and asked that the Panel’s best wishes for a swift recovery be sent to her. |
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Urgent Items The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda. Minutes: There were no urgent items. |
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Items Reserved for Debate Minutes: The Chairman advised Members that the following agenda item had been drawn down for debate:
11. 100% Business Rates Retention Pilot 2018/19
Accordingly, Members endorsed the Officer recommendations in respect of the following items:
10. Acceptance of Tender - Estate Cleaning and Window Cleaning Contract
12. Revenue Budget Monitoring 2017/18
13. Capital Budget Monitoring 2017/2018
14. Treasury Management Mid-Year Report 2017/2018
15. Report of Delegated Action Taken Under Standing Order 38: Appointment of a New Chairman and Vice-Chairman of Cabinet Advisory Panel B and Appointments to the Dartford and Gravesham NHS Trust Stakeholder Council |
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Declarations of Interest on Items Reserved for Debate Only To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director. Minutes: There were no declarations of interest. |
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References from Committees None at this stage. Minutes: There were no references from Committees. |
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SD (IS) |
Key Decision
The disposal of part of the Stone Lodge site is of such significance to the locality that the Managing Director is of the opinion that it should be treated as a key decision.
Summary:
To update Members on the Secretary of State for the Department of Communities and Local Government revised proposals to proceed with the purchase of part of the land at Stone Lodge for an 8 form entry secondary school, to seek authority to agree the revised terms and to update Members on the other development proposals.
Recommendations:
1. That, having considered the Council’s Consultant Valuer’s report in confidential Appendix A, no less than 7.7 acres of land at Stone Lodge (as shown on the Master Plan at Appendix B) be disposed of to the Secretary of State for the Department of Communities and Local Government for an 8 form entry secondary school, at potentially less than best consideration, on the terms set out in confidential Appendix A.
2. That the Managing Director be granted delegated authority to agree the exact size of the land take for the 8 form entry secondary school and, if necessary, make amendment(s) to the Master Plan.
3. That the Managing Director, in consultation with the Head of Legal Services, be authorised to finalise the Heads of Terms and complete the transaction.
4. That a report on the appropriation of the land at Stone Lodge for planning purposes be presented to a future Cabinet meeting.
5. That Members receive a presentation on the development proposals at Stone Lodge.
6. That the Managing Director be authorised to submit a hybrid planning application for the site, as set out in para 3.17 of the report, comprising an outline application for the site as a whole and incorporating a detailed application for a rugby club and associated playing pitches. Additional documents: Minutes: This report updated Members on the Secretary of State for the Department of Communities and Local Government revised proposals to proceed with the purchase of part of the land at Stone Lodge for an 8 form entry secondary school and sought authority to agree the revised terms. It also updated Members on the other development proposals for the area.
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SD (ES) |
Refuse Collection and Street Cleansing Contract Summary:
1. This is a Key Decision as the Council:
a) will incur expenditure or savings beyond the threshold agreed by the Council; and
b) the proposal to tender for the refuse collection and street cleansing contract is significant in terms of its effects on communities living or working in an area of the Borough comprising two or more wards.
2. To seek approval to the retendering of the Council’s contract for refuse collection and street cleansing services post June 2019.
Recommendations:
1. That the Strategic Director (External Services) be authorised to retender the Council’s contract for refuse collection and street cleansing services.
2. That, following completion of the procurement process, a further report be submitted seeking approval to award the new contract. Minutes: This report sought approval to the retendering of the Council’s contract for refuse collection and street cleansing services post June 2019.
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SD (ES) |
Response to Government Consultation: "Planning for the Right Homes in the Right Places" Summary:
1. This report is produced in response to the government’s consultation on the document ‘Planning for the Right Homes in the Right Places’ (September 2017).
2. The main proposals: a new method for calculating local housing figures, and mandatory Statement(s) of Common Ground between authorities, have potentially significant implications for the Council and these are set out in the report.
3. The recommended response to the consultation questions is set out at Appendix A.
Recommendations:
1. That Appendix A to the report be submitted to government as the Council’s official response to the consultation.
2. That Cabinet note the proposed introduction in 2018 of mandatory Statement(s) of Common Ground, to be negotiated with other Local Planning Authorities (see paragraphs 4.10-4.19 of the report). Additional documents: Minutes: This report proposed a response to the Government’s consultation on the document ‘Planning for the Right Homes in the Right Places’ (September 2017). The potentially significant implications for the Council of the proposed new method for calculating local housing figures, and the creation of mandatory Statement(s) of Common Ground between authorities, were set out in the report.
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SD (ES) |
Acceptance of Tender - Estate Cleaning and Window Cleaning Contract Summary:
To advise Members of the outcome of the tender for the Housing Estate Cleaning & Window Cleaning Contract to deliver an estate cleaning and window cleaning service to the Council’s housing stock and to seek approval to enter into a contract with the successful tenderer.
Recommendation:
That subject to the completion of the consultation in relation to s20 Landlord & Tenant Act 1985, and the OJEU standstill period that the Housing Estate and Window Cleaning Contract be awarded to ‘Company A’, referred to in Appendix A to the report, in the exempt part of the agenda for a period of 3 years from 01/01/2018, with the option to extend the contract for a further two years. Minutes: Members endorsed the recommendations in the report. |
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SD (IS) |
100% Business Rates Retention Pilot 2018/19 Summary:
The Department for Communities and Local Government (DCLG) has invited local authorities to participate in a pilot of 100% Business Rates Retention in 2018/19. The local authorities in Kent have worked together to develop a Kent Pilot proposal. This report asks Members to note that this pilot proposal has now been submitted which includes Dartford Borough Council.
Recommendation:
That Members note that a proposal has been submitted to the Department for Communities and Local Government, to include Dartford Borough Council’s participation in the Kent wide 100% Business Rates Retention pilot for 2018/19. Minutes: The Department for Communities and Local Government (DCLG) has invited local authorities to participate in a pilot of 100% Business Rates Retention in 2018/19. The local authorities in Kent have worked together to develop a Kent Pilot proposal. This report asked Members to note that this pilot proposal has now been submitted which includes Dartford Borough Council.
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SD (IS) |
Revenue Budget Monitoring 2017/18 Summary:
To update Members on financial performance against the 2017/18 budget to date for the General Fund and Housing Revenue Account.
Recommendation:
That Members note that the overall level of spend and income for the year is expected to be within the parameters of the budget. Additional documents: Minutes: Members endorsed the recommendations in the report. |
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SD (IS) |
Capital Budget Monitoring 2017/2018 Summary:
To inform Cabinet of the progress to date on the projects which make up the approved Capital Budget and to report the latest position on capital resources.
Recommendations:
1. Progress made to date on the 2017/18 Capital Programme, be noted.
2. That the current position on the Capital Prudential Indicators, as shown in Appendix C, be noted. Additional documents:
Minutes: Members endorsed the recommendations in the report. |
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SD (IS) |
Treasury Management Mid-Year Report 2017/2018 Summary:
1. To inform Cabinet of the investment performance of the Council’s internally and externally managed funds to 30 September 2017.
2. To update the Treasury Indicators for the six months to 30 September 2017.
Recommendations:
1. That Cabinet notes the investment performance of the Council’s funds.
2. That Cabinet notes the half-year position of the Council’s Treasury Indicators. Additional documents: Minutes: Members endorsed the recommendations in the report. |
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SD (IS) |
Summary:
To report to Cabinet, in accordance with the requirements of Standing Order 38(2)(b), the delegated action taken under Standing Order 38(2)(a) by the Managing Director, in consultation with the Cabinet Chairman, relating to the appointment of a new Chairman and Vice-Chairman of Cabinet Advisory Panel B and appointments to the Dartford and Gravesham NHS Trust Stakeholder Council.
Recommendation:
That Cabinet note the action taken by the Managing Director, in consultation with the Cabinet Chairman, under Standing Order 38(2)(a), relating to the appointment of a new Chairman and Vice-Chairman of Cabinet Advisory Panel B and appointments to the Dartford and Gravesham NHS Trust Stakeholder Council. Additional documents:
Minutes: Members endorsed the recommendations in the report. |
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SD (IS) |
Land at Stone Lodge - Disposal of Land for 8 Form Entry Secondary School and Update on Development Proposals - Exempt Appendix A Minutes: Members noted the contents of this Appendix. |
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SD (ES) |
Acceptance of Tender - Estate Cleaning and Window Cleaning Contract - Exempt Appendix A Minutes: Members noted the contents of this Appendix. |