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Agenda and minutes

Cabinet Advisory Panel A
Monday 31 March 2014 7.00 pm

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Contact: Email: memberservices@dartford.gov.uk 

Items
Note No. Item

1.

Election of Chairman

Minutes:

As Councillor D E Hunnisett was not present, it was proposed, seconded and agreed that Councillor S H Brown be Chairman for this meeting.

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors P Cutler, D E Hunnisett and P Kelly.

3.

Urgent Items

The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda.

Minutes:

There were no urgent items.

4.

Items Reserved for Debate

Minutes:

The Chairman advised Members that no eligible items had been drawn down for debate.

 

Accordingly, Members endorsed the Officer recommendations in respect of the following items:

 

6a.       Reference from Joint Transportation Board: Fastrack

 

9.         Princes Park - Mini Pitches

 

10.       Annual Review and Renewal of Service Level Agreements

 

11.       New Council House Building

 

Members then referred to the draw down process and asked that Cabinet consider whether Members could be allowed to draw down items for discussion and specify that an associated officer is not required to attend the meeting so that their detailed views on a particular item may be made known to Cabinet.

5.

Declarations of Interest on Items Reserved for Debate Only

To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

Minutes:

There were no declarations of interest.

MD

6.

Reference from Joint Transportation Board: Fastrack pdf icon PDF 10 KB

Summary:

 

To advise Cabinet of the current position relating to future development proposals for Fastrack, and to seek clarification from KCC on the arrangements for the replacement of the Fastrack Vehicle Fleet. 

 

Recommendation:

 

That the Cabinet considers the attached summary of the presentation received from Kent County Council and that the Leader of the Council be asked to write to Kent County Council

 

a)           Noting that the current Fastrack fleets, especially on Route B, were nearing the end of their useful lives,

 

b)           Urging KCC to explore as many options as possible to facilitate the early replacement of the vehicles, and advise details of a replacement programme as soon as possible.

Additional documents:

Minutes:

This report advised Cabinet of the current position relating to future development proposals for Fastrack, and sought clarification from Kent County Council (KCC) on the arrangements for the replacement of the Fastrack vehicle fleet.

 

  • Although this item had not been drawn down the Chairman asked whether Members wished to comment on this report. Members welcomed the report’s recommendations and hoped that Cabinet would agree to support the Joint Transportation Board’s request for KCC to formulate a Fastrack bus replacement programme.

SD

7.

Locally Set Fees Consultation pdf icon PDF 12 KB

Summary:

 

1.         The Licensing Act 2003 (the 2003 Act) regulates the sale of alcohol, the provision of late night refreshment and regulated entertainment in England and Wales, and is administered by local authorities, acting in their capacity as licensing authorities.

 

2.         Licensing fees are intended to recover the costs that licensing authorities incur in carrying out these licensing functions.

 

3.         Current fee levels were set in 2005 and apply nationally. They have not been adjusted since (other than for the introduction of new fees for new processes). The Police Reform and Social Responsibility Act 2011 amended the 2003 Act to introduce a power for the Home Secretary to prescribe in regulations that in future, fee levels should be set by individual licensing authorities to enable them to recover their licensing costs.

 

4.         The consultation seeks views on important aspects of the regulations that will govern locally-set fees.

 

Recommendation:

 

That Cabinet endorse the response to the Locally Set Fee Consultation as set out in Appendix B to the report.

Additional documents:

Minutes:

The Licensing Act 2003 regulates the sale of alcohol, the provision of late night refreshment and regulated entertainment in England and Wales, and is administered by local authorities, acting in their capacity as licensing authorities.

 

Licensing fees are intended to recover the costs that licensing authorities incur when carrying out licensing functions. The current Licensing fees were set in 2005 and apply nationally. They have not been adjusted since (other than for the introduction of new fees for new processes). The Home Office is now consulting on proposals to move from centrally-set to locally-set fees under the Licensing Act 2003. This report proposed a response to that consultation.

 

  • The Senior Licensing Officer noted that when the response to the consultation had been considered by the Licencing Committee on 25 March 2014 they had requested that more detail be included in the response to Question 22, which asked for evidence to be provided relating to the proposed cap of £100 on the fee for Temporary Event Notices. She proposed that the response to Question 22, as set out in Appendix B to the report, be replaced with the following words:

 

“The proposed cap of £100 is adequate to allow Licensing Authorities to recover costs for Temporary Events Notices. Having completed a rate construction model the fee for a TEN to this Authority, to allow for recovery of costs, would need to be £30 which is below the recommended cap.”

 

  • The Advisory Panel endorsed the response in Appendix B to the report, together with the proposed amendment.

SD

8.

Consultation on the Draft Further Alterations to the London Plan pdf icon PDF 21 KB

Summary:

 

1.         The Mayor of London is carrying out a consultation on the draft further alterations to the London Plan prior to its submission to the Secretary of State.

 

2.         This report identifies the issues impacting upon Dartford Borough and Appendix A suggests representations on the consultation document.

 

Recommendations:

 

1.         That the representation on the consultation document set out in Appendix A is submitted as the Council’s formal response to the draft further alterations to the London Plan.

 

2.         That an Officer continues to attend the South East England Councils (SEEC) and Greater London Authority (GLA) liaison meetings, with a view to representing Dartford Council views and those of other Kent authorities.

Additional documents:

Minutes:

The Mayor of London is carrying out a consultation on the draft further alterations to the London Plan prior to its submission to the Secretary of State. This report identified the issues impacting upon the Borough of Dartford and proposed a response to the consultation.

 

  • The Policy Planner advised that the proposed alterations were primarily related to population growth, which was much greater than had been anticipated in the 2011 London Plan. She said that population growth projections were suggesting than between 49,000 and 62,000 homes had to be built per annum in order to meet the needs of London’s residents, and that although the alterations to the London Plan had increased the number of homes that were to be delivered annually from 32,000 to 42,000, this would not meet the identified need. She said that this annual under provision of homes could put more housing pressure on places outside London, especially in the south east, which could increase housing demand in Dartford above that already planned for in the Core Strategy, which already considered out migration from London. She also noted that whilst other local authorities had a duty to cooperate with surrounding authorities, this did not apply to London, and said that the need to work with local authorities in addressing this issue was not legally required.

 

  • Members made reference to Dartford schools which are located near to the Dartford/London boundary and asked that the potential impact that nearby housing developments in London might have on schools be monitored.

 

  • Members noted that the movement of people from London into surrounding areas was an issue that had been recognised for many years and hoped that the Mayor of London and neighbouring London authorities would be encouraged to work and cooperate with other local authorities in the south east to address this issue.

 

  • The Advisory Panel endorsed the report’s recommendations.

MD

9.

Princes Park - Mini Pitches pdf icon PDF 13 KB

Summary:

 

To seek approval to a revised service level agreement with Dartford Football Club for the operation of the mini football pitches at Princes Park.

 

Recommendation:

 

That Cabinet approves the main terms and conditions as outlined in the report for a service level agreement between the Council and Dartford Football Club for the operation of the mini pitches at Princes Park.

Minutes:

Members endorsed the recommendations in the report.

MD

10.

Annual Review and Renewal of Service Level Agreements pdf icon PDF 13 KB

Summary:

 

1.           This report presents annual reviews of the performance of the following Council funded organisations: Citizens Advice Bureau, and Groundwork South Trust (formerly known as Groundwork Kent and Medway) against the requirements of their respective Service Level Agreements (SLAs) for 2013/14.

 

2.           This report provides for the continuation of the current SLAs for the following organisations: Dartford Citizens Advice Bureau and The Groundwork South Trust.

 

Recommendations:

 

1.           That Cabinet note the performance of the Citizens Advice Bureau and Groundwork South Trust, against the requirements of their respective Service Level Agreements as detailed in Appendices A and B.

 

2.           That grant funding up to the amounts shown for 2014/15 for the following organisations be confirmed subject to Service Level Agreements to be completed with each organisation:

·         Dartford Citizens Advice Bureau – up to £99,750

·         Groundwork South Trust - up to £19,000

Additional documents:

Minutes:

Members endorsed the recommendations in the report.

SD

11.

New Council House Building pdf icon PDF 29 KB

Summary:

 

This report provides an update on the progress made towards the Council’s new build housing project and requests approval to submit planning applications as necessary and undertake competitive tendering exercises for the development of the sites, subject to the satisfactory completion of ongoing technical and topographical surveys of the three sites.

 

Recommendations:

 

1.         That, subject to ongoing technical studies confirming that the development of the sites identified in Appendix A is feasible, authority is delegated to the Managing Director, in consultation with the Portfolio Member for Housing, to seek planning permissions and other consents as necessary and undertake competitive tendering exercises with a view to the award of contracts for the development of each sites.

 

2.         That further reports are presented to Cabinet seeking approval to award contracts to the successful tenderers for each site, subject to finance being available for each contract.

Additional documents:

Minutes:

This report provided an update on the progress made towards the Council’s new build housing project and requested approval to submit planning applications as necessary and undertake competitive tendering exercises for the development of the sites, subject to the satisfactory completion of ongoing technical and topographical surveys of the three sites.

 

  • Although this item had not been called down for discussion one Member wished to express his strong support for the project having repeatedly requested that more affordable housing be provided.