Agenda and minutes
Joint Transportation Board
Tuesday 5 September 2017 7.00 pm
Venue: Room B12, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR
Contact: Email: firstname.lastname@example.org
Apologies for Absence.
Apologies for absence were received from Mr Kite, Councillors Lees, Page and Wells.
The Chairman also welcomed the Mayor, Councillor Mrs Currens to the meeting.
Declarations of Interest
To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any).
There were no declarations of interest received.
That the minutes of the meetings of the Joint Transportation Board held on 6 June 2017 be confirmed, subject to the amendment of item 66 to show Mr Ozog rather than Councillor Mrs Ozog.
The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda.
It was reported that there were no urgent items for the Board to consider.
This report advises Members on the progress of matters arising at previous meetings of the Board.
The Board received and noted a report on issues that were outstanding from previous meetings.
Further information was received on the following issues;
Parking Issues Ingress Park
Mr Harman reported that lining works had still not taken place on Ingress Park and that he intended to pursue this further with the relevant officers.
Maiden Lane Dartford, Traffic / Parking Issues
The introduction of parking restrictions at this location is being investigated, although this is being hindered by confusion regarding the responsibility for such work.
It was agreed that clarification of this matter was essential for the future programming of such non - safety critical lining works.
Access Gate between Fastrack route and Darenth Road
It was noted that the gate concerned was probably the responsibility of the Fastrack team and as such they were willing to fund the necessary repairs.
However it was reported that before any major expense is undertaken the future use of the adjacent access to Acacia Hall should be clarified as it may be that the two gated access ways may be required in the future to allow traffic to cross the Fastrack roadway.
Ms Sutton therefore agreed to look into a temporary solution to the problem at minimum cost.
References from other Committees (if any)
The Chairman confirmed that there were no items referred from any other Committees for the Board to consider.
A verbal update will be provided, by the Chairman, on the following item: -
Attached are the following supporting documents:
1) GLA Report directing refusal.
2) Mayor’s Direction Letter.
3) Bexley Refusal Letter.
Howbury Park SRI.
The Chairman reported that following the approval of the Planning Application for the Strategic Rail Interchange by Bexley Council, and the rejection of the Application by Dartford Development Control Board, the Application had been referred to the Mayor for London as a Strategic Application.
The Mayor had considered the application unacceptable, and had directed that LB Bexley should reject it which had now taken place.
It was further reported that the developer concerned Roxhill Developments Ltd were considering an appeal against this refusal.
It was also noted that Dartford Council will co - ordinate the approach to be undertaken by the relevant authorities should the appeal go ahead.
Officers from Kent County Council will update the Board on a number of issues relating to Fastrack.
The Board received verbal reports from Mr Dan Bruce and Mr Phil Lightowler of the KCC Fastrack team.
Mr Bruce informed Members of the following developments on the routes:
· The software to operate priority traffic lighting across the routes has now been satisfactorily installed, with the exception of one minor location.
· All shelters have been refurbished with deep cleaning where necessary and a maintenance and cleaning contractor has been appointed.
· In response to problems with vandalism, glass which had been broken on a regular basis at some locations had now been replaced with polycarbonate which was much more difficult to damage.
· With regard to soft landscaping Mr Bruce informed the Board that work was being undertaken to clear footways of overhanging bushes and trees so that there are fewer places for muggers etc to hide.
· The two older style shelters on Ingress Park are to be replaced as part of the ongoing process mentioned above.
· The viability of a proposed additional stop on route A is being considered by Prologis.
· The formation of a Fastrack Development Board has now received approval by KCC and work to constitute this will progress in the near future.
· The refurbishment of the real time information screens on shelters has commenced but some issues are being experienced. Members will be kept up to date on this.
Arising from this report the Chairman enquired at the timescale of the introduction of Fastrack onto the new Temple Hill developments as residents were enquiring about progress.
Mrs Smith confirmed that Fastrack was to be introduced to the development but that the necessary roads had not yet been completed.
Councillor Lampkin thanked Mr Bruce for his report which he welcomed, he further cautioned however about the condition of the wall adjoining the roadway by the Ivy Leaf and Malt Shovel public houses as he felt that it needed to be surveyed to ensure that measures could be introduced to guard against possible collapse.
Mr Lightowler reported to the Board on a number of issues relating to the running and reliability of the Fastrack service.
He explained to the Board that a number of matters had come to KCC’s attention, arising both from public comment and their own observation, which were a cause of concern.
Having investigated the matter it had been discovered that Fastrack vehicles running out of Northfleet Garage were not operating to timetable or with any regularity mainly due to a difficulty that was being experienced employing sufficient drivers for the service.
Mr Lightowler reported that the operator Arriva had been informed about the problems and asked to address the issues as a matter of urgency. He confirmed that the problems were now being monitored and that steps would be taken should the service not improve markedly.
Mr Lightowler apologised to the Board that matters had deteriorated to the current situation and stressed that no feedback on the problems had been received from the operator, and that it was only public and member concern that had alerted ... view the full minutes text for item 77.
Southeastern Rail Services
At the request of Councillor Page a representative from Southeastern Rail has been invited to attend the Board, to update Members on current issues relating to the Network and answer Members questions on service issues.
Mr Chris Vinson the Public Relations Manager for Southeastern Rail has confirmed that he will be attending the meeting.
The Board were informed that at the request of Councillor Page, an invitation to attend the meeting had been extended to Mr Chris Vinson the newly appointed Stakeholder relations manager for Southeastern Railways, who was in attendance.
Unfortunately Councillor Page was unwell and unable to attend the meeting but had forwarded a list of questions that she had intended to put to Mr Vinson.
In her absence the Chairman had agreed that the questions be forwarded to Mr Vinson and that he should reply direct to Councillor Page.
Despite Councillor Page’s absence Mr Vinson made a short presentation and answered questions from Members.
Mr Vinson reported that
Dartford was unusual as it received all of the types of Service that Southeastern, offered from local services through to high speed long distance travel.
In a satisfaction survey undertaken in the summer of 2017 customers had reported that they had an 81% satisfaction level with the service provided. This had improved from a 70% level following significant intervention by Southeastern in the customer experience.
Southeastern had achieved a 90% punctuality level in the last 4 week period. While this was accepted as being good, it was accepted that there could be greater improvements and consequently additional measures were being introduced such as additional drivers to cover for absence, and an integrated problem solving initiative with Railtrack, to improve matters.
Mr Vinson reported that preparations for tendering for the franchise to run the service were underway and the new bidders would be announced next summer.
In conclusion Mr Vinson reported on the recent closure of lines due to engineering works. He informed the Board that the recent closures were the last but one and that the works would be concluded over the Christmas period, with services returning to normal in January 2018.
Mr Vinson also reported that
· Facilities for cycle parking had been improved at Dartford station
· The details and dates of the week long Christmas works programme would be released in the near future.
· From May 2018 there will be some 14 trains per hour into London from Dartford, but a new schedule of trains will result in amendments to the London Terminus which they will be running into.
Councillor Lampkin commented that it was easy to criticize train operators but that he had always found staff at Dartford most helpful although he did raise the matter of the Oyster Machines at Dartford which he felt needed to be replaced, and the issue of the ticket barriers at Dartford which were left open and unattended for periods at night.
In response to this Mr Vinson thanked Councillor Lampkin for his positive comments and undertook to look at the issue of the Oyster machines. I respect of the ticket barriers he confirmed that later in the evenings it was the practice to leave the barriers open as there were insufficient staff to provide adequate cover and it could be dangerous to leave them closed and unattended.
Mr Butler enquired why off peak fares ... view the full minutes text for item 78.
Members Enquiry Items
Members have the opportunity to raise the following: -
· Questions in relation to capital and revenue funded works programmes
· Suggestions for future traffic regulation orders or street management proposals
· Questions on policies, plans and strategies related to highways, road traffic and public transport.
· Suggestion of a future agenda item (subject to the Chairman’s approval)
The following issues were raised by Members:
Mr Ozog: Weed Control on pavements.
Mr Ozog raised concerns at the poor quality of weed control in many parts of the Borough, but especially in the Willmott Road area. He asked what quality control measures were undertaken to ensure that the job was being carried out correctly.
Ms Sutton concurred with his concerns and stressed that this may be due to the efficacy of the chemical agents which operatives were now allowed to use.
She reported that the second spraying was to be undertaken soon and that it was hoped that this would have a greater effect.
With regard to the application of the chemicals, operatives are overseen when carrying out spraying, but if Members have concern relating to individual operatives they should report this immediately and remedial action will be taken.
Mrs Allen: Parking Restrictions and installation of Yellow Lines
Mrs Allen reiterated concerns at the apparent change in policy being followed by KCC and asked that information clarifying the new situation is provided to Members and Officers as soon as possible.
A revised plan for the crossing is attached and enlarged versions will be available at the meeting.
The Board received an amended drawing for the proposed Toucan crossing at Burnham Road, Dartford, Kent.
Members will be advised of the roadworks which were currently being undertaken or expected within the Borough.
The Board received a report which set out details of Highways works in progress or approved for commencement in 2017 / 2018.
The minutes of the meeting of the Environment and Transport Cabinet Committee held on 15 June 2017 are attached for Member Information
NB: If a Member wishes to discuss any of these items at the meeting, please advise the Member Services Section (01322) 343251 prior to the meeting.
The Board noted the Minutes of the meeting of the KCC Environment and Transport Cabinet Committee held on 15 June 2017.