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Agenda and minutes

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

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No. Item


Prayers: Reverend Kenneth Clark


The Deputy Mayor welcomed all present to the meeting and announced that he would be chairing the meeting in the absence of the Mayor, Councillor Mrs Currans, who was unable to attend due to a family illness.


The Mayor’s Chaplain led the Council in prayer. Special mention was made of former Councillor Albert (Bertie) Bassam who passed away on 22nd December 2017 and his family.


Apologies for Absence

To receive apologies for absence


Apologies for absence were submitted on behalf of Councillors Bardoe, Currans (the Mayor), McLean, Mrs J A Ozog, Page, Read and Mrs Storey.


Declarations of Interest

To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.


There were no declarations of interests.


Minutes pdf icon PDF 84 KB

To approve as a correct record the minutes of the Council meetings held on the following dates:


            11 December 2017

            26 February 2018 (Budget meeting)

Additional documents:




That the minutes of the meetings of the General Assembly of the Council held on 11 December 2017 and 26 February 2018 be confirmed as accurate records of those meetings.


Mayor's Announcements

To receive announcements from the Mayor.


The Deputy Mayor made the following announcements:


·         “Sleep Easy” – Friday 16 March 2018


The Deputy Mayor congratulated the Leader of the Council and Councillor Sandhu on participating in the “Sleep Easy” event in Central Park on Friday 16th March.


·         Former Councillor Albert (Bertie) Bassam


The Deputy Mayor led tributes to former Councillor Bertie Bassam who had passed away on 22nd December 2017. He said that although he had not known Mr Bassam personally he knew that he was a councillor with huge experience who had been a Dartford Borough Councillor for twenty years, serving twice as Mayor, as well as serving as a Councillor on Sevenoaks District Council, Kent County Council and Longfield and New Barn Parish Council. He had been a dedicated public servant.


The Leader of the Council said that Bertie Bassam had been an inspiration and model for him when he first started out on the Council and was the epitome of a good councillor. In particular he was a champion of issues affecting Longfiled Village and New Barn and he and his wife Silvie had been stalwarts of the local community and all aspects of village life. He recalled that when he was first elected as the member for Dartford Rural division on Kent County Council, succeeding Councillor Bassam, he found that whenever he was asked to get involved in a local issue Mr Bassam had already become involved as he was so ingrained in the psyche and life of the community. The Leader said that many of the local facilities in the area still owed much to Mr Bassam’s endeavours and bore the mark of his influence.    He had also had a passion for education and for supporting young people and had worked assiduously to promote these issues. He would be greatly missed both on a personal level and by the community and had been a wonderful friend and colleague.


Councillor Coleman also paid tribute to Mr Bassam who he said had been a close personal friend for many years and he had been honoured to deliver the eulogy at his funeral. He had been an articulate and dedicated councillor whose character engaged with all political groups on the Council from whom he had learnt a lot. He had been a good councillor, person and friend.  


Leader's Announcements

To receive announcements from the Leader of the Council


The Leader of the Council made the following announcements:


·         Former Councillor Michael (Mike) Tibby


The Leader of the Council informed Members that former Councillor Mike Tibby had recently passed away. Although he did not share Councillor Tibby’s political views he acknowledged that every Member stood for public office because they wished to make a contribution to society and irrespective of their personal outlook this should be welcomed and acknowledged.


·         “Sleep Easy – the Box Factor” – Friday 16 March 2018


The Leader of Council informed Members that it had been his privilege to participate in the “Sleep Easy” event in Central Park organised by the YMCA on Friday 16th March. He said that although spending a single night outside voluntarily could not equate to the experience of those who regularly had to sleep outside this had been a chastening experience. He praised the work of the YMCA, and in particular Dave Ball, and hoped that his participation might help to promote awareness of some of the issues.   


Questions from Political Group Leaders

To consider any questions (from the Political Group Leaders) to the Leader/Cabinet submitted in accordance with Standing Order 14.


The following three questions were submitted by the Shadow Leader of the Council:

Question 1

“In September 2017, following the exclusion of the Dartford Crossing from government air quality assessments, this council concluded that a robust understanding of air pollution levels in the Borough was required.  Does the Council now have that robust understanding?”

Question 2

“Domestic violence refuges are under threat if government plans to change funding arrangements go ahead. Can the Leader of the Council give a commitment that he will work with the government and Kent County Council on identifying resources to ensure local refuges can stay open?”

Question 3

“Under the Conservative administration, Dartford Borough Council has missed its own targets on affordable housing delivery in each of last five years. Does the Leader of the Council now accept that local authorities like Dartford need more powers to deliver the homes our residents need?”

In accordance with Standing Order 14 the questions and answers, including any supplementary questions and answers, are recorded in a book kept for this purpose in the Members’ area.




To consider any Motions submitted in accordance with Standing Order 10.


There were no motions.


Urgent Items

The Mayor will announce her decision as to whether there are any urgent items.


There were no urgent items.


Council in Committee


It was moved by Councillor D J Mote, seconded by Councillor J A Kite and




That in accordance with Standing Order 11 (13) the General Assembly of the Council go into Committee and the rules of Procedures for Committees do apply.





References from other Committees (if any)


There were no references from other committees.


Data Protection Officer Appointment pdf icon PDF 94 KB

To consider the appointment of the Head of Legal Services as the Council’s Data Protection Officer and to report on preparations for the introduction of the General Data Protection Regulations.


The General Assembly of the Council received a report which informed Members about the introduction of the General Data Protection Regulation from 25th May 2018 and of the preparations made by the Council to ensure compliance. Members also noted the requirement to appoint a Data Protection Officer.




1.    That, for the reasons outlined in the body of the report, the Head of Legal Services be appointed the Data Protection Officer; and


2.    That the provisions of the General Data Protection Regulation and the preparatory work to ensure compliance, as detailed in the body of the report, be noted.



Re-convening of the General Assembly of the Council


It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and




That in accordance with Standing Order 11 (14) the General Assembly of the Council now re-convene.





Reserved Minutes pdf icon PDF 111 KB

To consider any of the minutes of the following Cabinet meetings reserved in accordance with Standing Order 16;


(a)       for full debate by Political Groups on the Council;

(b)       by Ward Members.




7 December 2017

25 January 2018

Additional documents:


No Cabinet minutes were reserved for debate.