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Agenda and draft minutes

Venue: Room B12, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Contact: Email: memberservices@dartford.gov.uk 

Items
No. Item

62.

Apologies for Absence

Minutes:

There were no apologies for absence.

 

The Cabinet noted the absence of the Managing Director due to ongoing ill-health and sent their best wishes for a speedy recovery.

63.

Declarations of Interest

To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

Minutes:

There were no declarations of interests.

64.

Confirmation of the Minutes of the Cabinet Meeting held on 31 October 2019 pdf icon PDF 237 KB

Minutes:

RESOLVED:

 

That the minutes of the meeting of the Cabinet held on 31 October 2019 be confirmed as an accurate record.

 

65.

Urgent Items

The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda.

Minutes:

There were no urgent items.

66.

To receive the minutes of the Cabinet Advisory Panel held on 2nd December 2019

To follow

Minutes:

Members noted that the meeting of Cabinet Advisory Panel B on 2nd December 2019 had been cancelled as no items had been drawn down for discussion from Parts B, C and D of the agenda and there were no items in Part A of the agenda.

 

The Chairman of the Advisory Panel had however raised a couple of issues with the Leader relating to item 7, Community Infrastructure Levy: Funding Review 2019, and these would be addressed during consideration of that item.

67.

References from Committees

None at this stage.

Minutes:

There were no references from other committees.

68.

Community Infrastructure Levy: Funding Review 2019 pdf icon PDF 148 KB

Summary:

 

To consider the updated indicative five year programme of potential infrastructure projects that could be supported by Community Infrastructure Levy (CIL).  The report sets out progress made over the past year, details current CIL receipts and forecasts, and reports on progress to date on mechanisms to release unparished neighbourhood funding to locally focused projects.

 

Recommendations:

 

1.      That the CIL Indicative Five Year Programme as set out in Appendix A, be agreed as a basis for ongoing liaison with relevant infrastructure providers and further development of the identified schemes;

2.  That, once individual projects within the Indicative Five Year Programme are sufficiently progressed to demonstrate they are deliverable, further reports be submitted to Cabinet for decisions on  the CIL funding contribution towards them; and

   3. That the CIL Monitoring Report, at Appendix C, be agreed for publication.

Additional documents:

Minutes:

The Head of Regeneration introduced a report which set out an updated indicative five year programme of potential infrastructure projects that could be supported by the Community Infrastructure Levy (CIL), which had partially replaced s106 funding.  The report outlined the Five Year CIL rolling programme, progress made during the past year together with the Annual CIL Monitoring Report, an updated Infrastructure Delivery Plan (IDP) and details of current CIL receipts and forecasts.

 

Appendix B to the report detailed the IDP which was divided into three sections. Part 1 of the IDP described the fully funded projects where funding was provided by s106 contributions or by funding from the Government and other agencies to undertake public realm and other works including Rivermill Primary School, the secondary school at Stone Lodge, the expanded junctions from the A2 at Bean and Ebbsfleet, and the improved junction at St Clements Way/London Road. Part 2 described projects that could potentially be enabled by CIL monies alongside other funding streams. These were primarily located in Dartford Town Centre and Stone and included:

 

·         Dartford Town Centre transport and public realm improvements

·         North of Dartford Town Centre – pedestrian/cycle bridge over the River Darent

·         Stone 2-Form Entry Primary School

·         1FE primary school extension and 0.5 school extension in the north and west part of the Borough

·         Dartford Town Centre Health and Well Being Hub

·         Stone/Greenhithe Primary Care facility

·         Darent Valley Path – improvements to river and riverside path and associated waymarking

These projects were considered to be necessary to support development in the Borough and, on the information currently available, were likely to meet the CIL Assessment Criteria. These schemes had been progressed during the past year and officers would continue to work with partners to take them forward with progress being reported to Cabinet with CIL providing part of the funding along with funding streams from other partners. The final Part of the IDP detailed those schemes that were less advanced and which required more detail in terms of the proposal and timescale, such as the future expansion of Darent Valley hospital. The report also detailed the work of the Leader’s Advisory Group on CIL and the amount of CIL income distributed to the Parishes and Town Council along with the amounts available to spend on projects in unparished areas.

 

The Head of Regeneration explained that in March 2019 the income collected via CIL had amounted to £4.5M and that this had risen to £6.5M by December. Overall it was expected that £17.5M would be collected during the 5 year period of the programme. The Leader of the Council said that the Chairman of CAP B had noted the accrual of CIL monies and asked when these would start to be used to fund projects. The Head of Regeneration explained that some of the proposed projects had lengthy gestation periods before they reached the point of development and that some of these were approaching the point where funding would need to be applied. She emphasised  ...  view the full minutes text for item 68.

69.

Financial Contributions to Parish and Town Councils 2020/21 pdf icon PDF 129 KB

Summary:

 

To agree the level of financial contributions to be paid to Parish and Town Councils in 2020/21.

 

Recommendations:

 

1.    That the following contributions be made to Parish and Town Councils to compensate for lost council tax income in local areas for the introduction of the council tax support scheme:

 

Bean

334

Darenth

1,923

Longfield

631

Southfleet

198

Stone

7,021

Sutton at Hone and Hawley

1,737

Swanscombe and Greenhithe

14,435

Wilmington

1,317

 

2  That the contributions be made subject to the Parish and Town Councils submitting suitably analysed details of estimated net expenditure for the ensuing year by 31 January each year, and actual net expenditure for the preceding year no later than six months after the end of each financial year, in a format prescribed by the Council.

 

3.    That the payments be made in two equal instalments; the first on 30 April (or next working day) and the second, the latter of 30 September (or next working day) or seven days following receipt of the Parish or Town Councils’ 2019/20 accounts, certified as correct by their Clerks.

 

4.    That the Council continues to operate the Capacity Building Fund and makes a contribution of £40,000 into the fund in 2020/21

 

5.    That the Managing Director, in consultation with the Leader and Deputy Leader of the Council, be granted delegated authority to agree the Capacity Building Fund bidding criteria and approval of awards through a Grants Panel process.

 

Additional documents:

Minutes:

The Cabinet considered a report which detailed the proposed financial contributions to be made by the Council to Parish and Town Councils in 2020/21 and the continuation of the Capacity Building Fund where Parishes could bid for funding on a competitive basis. Cabinet noted that the proposed financial contributions reflected the level of funds originally provided to the Council on the basis that these would be passed-on to the Parish Councils but that there would be no s136 funding going forward.

 

RESOLVED:

 

1.    That the following contributions be made to Parish and Town Councils to compensate for lost council tax income in local areas for the introduction of the council tax support scheme:

 

 

Parish/Town Council

               £

Bean

334

Darenth

1,923

Longfield

631

Southfleet

198

Stone

7,021

Sutton at Hone and Hawley

1,737

Swanscombe and Greenhithe

14,435

Wilmington

1,317

 

2.  That the contributions be made subject to the Parish and Town Councils submitting suitably analysed details of estimated net expenditure for the ensuing year by 31 January each year, and actual net expenditure for the preceding year no later than six months after the end of each financial year, in a format prescribed by the Council.

 

3.    That the payments be made in two equal instalments; the first on 30 April (or next working day) and the second, the latter of 30 September (or next working day) or seven days following receipt of the Parish or Town Councils’ 2019/20 accounts, certified as correct by their Clerks.

 

4.    That the Council continues to operate the Capacity Building Fund and makes a contribution of £40,000 into the fund in 2020/21

 

5.    That the Managing Director, in consultation with the Leader and Deputy Leader of the Council, be granted delegated authority to agree the Capacity Building Fund bidding criteria and approval of awards through a Grants Panel process.

 

70.

Write Off of National Non-Domestic Rates pdf icon PDF 148 KB

Summary:

 

To consider writing-off National Non-Domestic Rates debts where it has not been possible to obtain payment because of insolvency, because the ratepayer cannot be traced or where the debt is otherwise irrecoverable.

 

Recommendation:

 

That the sums shown in Exempt Appendix A to the report, amounting to £557,011.93 be written off as irrecoverable.

Additional documents:

Minutes:

The Cabinet considered a report which proposed writing-off National Non-Domestic Rates debts where it had not been possible to obtain payment because of insolvency, or where the ratepayer could not be traced or the debt was otherwise irrecoverable.

 

RESOLVED:

 

That the sums shown in the revised Exempt Appendix A to the report, amounting to £523,312.09, be written-off as irrecoverable.

 

71.

Revenue Budget Monitoring 2019/20 - Projected Outturn and 2020/21 Budget Process pdf icon PDF 228 KB

This report is ‘to follow’.

Additional documents:

Minutes:

The Cabinet considered a report which presented the projected outturns on the General Fund and the Housing Revenue Account for 2019/20, detailed the reasons for significant variances and sought approval for the budget setting process for 2020/21.

 

            RESOLVED:

 

1.    That the projected outturn position for the General Fund and the Housing Revenue Account for 2019/20 be noted; and

 

2.    That the Managing Director/Strategic Director (Internal Services) be granted delegated authority to determine and publish the 2020/21 draft budget, in consultation with the Leader of the Council and the Finance Portfolio Holder prior to the budget being presented to the General Assembly of the Council for approval in February 2020.

 

72.

Capital Budget Monitoring 2019/20 - Progress and Projected Outturn pdf icon PDF 305 KB

Summary:

 

To inform the Cabinet of the progress to date on the schemes in the approved Capital Programme and to report the latest position on capital resources.

 

Recommendation:

 

That the Cabinet notes the progress made to date on the 2019/20 Capital Programme.

Additional documents:

Minutes:

The Cabinet considered a report which detailed the progress to date on the schemes in the approved Capital Programme and the latest position on capital resources.

 

            RESOLVED:

 

That the Cabinet notes the progress made to date on the 2019/20 Capital Programme.

73.

Joint Transportation Board Agreement with Kent County Council and Parish Representation pdf icon PDF 323 KB

Summary:

 

To note and endorse the proposed new agreement governing the work of the Joint Transportation Board (JTB) with Kent County Council and to note that Parish Council representation for 2019/20 should be increased from one to two members.

 

Recommendations:

 

1.    That the Cabinet notes and endorses the new Joint Transportation Board agreement with Kent County Council and notes the increase in Parish representation for 2019/20; and

 

2.    That the new agreement be recommended to the General Assembly of the Council for adoption.

Minutes:

The Cabinet considered a report which described the proposed new agreement governing the work of the Joint Transportation Board (JTB) with Kent County council and that the Parish Council representation for 2019/20 should be increased from one to two members.

 

RESOLVED:

 

1.    That the Cabinet notes and endorses the new Joint Transportation Board agreement with Kent County Council and notes the increase in Parish representation for 2019/20; and

 

2.    That the new agreement be recommended to the General Assembly of the Council for adoption.

74.

Corporate Plan - Key Actions and Performance Indicators Monitoring Report pdf icon PDF 203 KB

Summary:

 

To report progress on the latest set of Corporate Plan key actions and performance indicators for quarter 2 of 2019/920.

 

Recommendation;

 

That the contents of the key action and performance indicator monitoring reports attached at Appendices A and B to the report be noted.

Additional documents:

Minutes:

The Cabinet considered a report which provided details of the latest set of Corporate Plan key actions and performance indicators for the second quarter of 2019/20.

 

            RESOLVED:

 

That the contents of the key action and performance indicator monitoring reports attached at Appendices A and B to the report be noted.

75.

To receive the minutes of the meeting of the Strategic Housing Board held on 16 October 2019 pdf icon PDF 194 KB

Summary:

 

To receive the minutes of the meeting of the Strategic Housing Board held on 16 October 2019.

 

Recommendation:

 

That the minutes of the meeting of the Strategic Housing Board held on 16 October 2019 be noted.

Minutes:

The Cabinet received the minutes of the meeting of the Strategic Housing Board held on 16 October 2019. The Leader of the Council explained that he had given the Board a specific remit that it was taking forward on a task and finish basis, including identifying categories of housing need, housing provision and client groups, and to produce a database that would enable anyone seeking to live in Dartford to easily access relevant information to help and assist them to do so.  This would follow a similar model to that previously undertaken to provide information for ‘Family Services’ which had proved very successful. Cabinet also discussed the particular housing needs of ex-servicemen and their families and the help available to them.

 

            RESOLVED:

 

That the minutes of the meeting of the Strategic Housing Board held on 16 October 2019 be noted.

 

76.

Exclusion of the Press and Public

Minutes:

            RESOLVED:

 

That, under Section 100A(4) of the Local Government Act 1972 (as amended), the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information.

 

No members of the press or public were present during discussion of the following item of business.

77.

Write-off of National Non-Domestic Rates - Exempt Appendix A (Exempt Category SO 46(1)(b) Annex 1 Paragraph 3)

Additional documents:

Minutes:

Members discussed the background to specific cases, detailed in the revised Exempt Appendix A, where it was proposed to write-off of National Non-Domestic Rates and sought clarification as to why enforcement measures had not been successful. Whilst the efforts of the Revenue Services team to pursue debt were fully recognised by the Cabinet it was felt that it might be appropriate to conduct a light touch review of the Council’s practices in the New Year to see whether any new approaches could be beneficial.

 

RESOLVED:

 

That, following discussion of the main report (minute 70), the revised Exempt Appendix A to the report be noted.