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Agenda

Cabinet
Thursday 6 December 2018 7.00 pm

Venue: Room B12, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Contact: Email: memberservices@dartford.gov.uk 

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest

To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

3.

Confirmation of the Minutes of the Meeting held on 1 November 2018

4.

Urgent Items

The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda.

ITEMS FOR CONSIDERATION IN PUBLIC

5.

To receive the minutes of the Cabinet Advisory Panel held on 3 December 2018

To follow

6.

References from Committees

None at this stage.

A - Strategies, Policies, Key Decisions, Consultations

7.

Community Infrastructure Levy: Governance and Spending Review 2018 pdf icon PDF 93 KB

Summary:

 

The report sets out an updated indicative five year programme of potential infrastructure projects that could be supported by Community Infrastructure Levy (CIL).  It sets out progress made over the past year. It details current CIL receipts and forecasts and reports on progress to date on mechanisms to release unparished neighbourhood funding to locally focused projects.

 

Recommendations:

 

1.  That the CIL Indicative Five Year Programme as set out in paragraph 4.4 of the report and Appendix A, be agreed as a basis for ongoing liaison with relevant infrastructure providers and further development of the identified schemes, subject to availability of CIL funding and approval of individual schemes by Cabinet.

2.  That  an ‘in principle’ commitment for CIL funding to support two new health hubs in Dartford town centre and at Stone be agreed, subject to the level of CIL funding being clarified through the finalisation of the business case for each.

3. That a final decision on the agreement to and level of CIL funding for the health projects identified in paragraph 4.2 of the report, as well as any further potential projects identified in paragraph 4.4, be considered either as part of a subsequent annual CIL report in December 2019, or mid-year, if there is a need for urgency.

4. That Dartford’s CIL Annual Report, attached at Appendix C to the report, be agreed for publication.

5. That the progress on identification and delivery of CIL projects funded through the neighbourhood element in unparished areas, as set out in paragraph 5.6 of the report, be noted and to agree to receive further reports as matters are progressed.

Additional documents:

8.

Lower Thames Crossing - Second Consultation pdf icon PDF 105 KB

Summary:

 

To consider a response to the second consultation by Highways England on detailed proposals for the Lower Thames Crossing following the announcement of the preferred route for the crossing between east of Gravesend and Tilbury in 2017.

 

Recommendation:

 

That the response to the consultation questions set out in Appendix A to the report be agreed as the Council’s response to the second consultation on the Lower Thames Crossing.

Additional documents:

9.

Government Consultation on Planning Reform: Supporting the High Street and Increasing the Delivery of New Homes pdf icon PDF 78 KB

Summary:

 

To respond to the Government Consultation Paper on “Planning Reform: Supporting the High Street and increasing the delivery of New Homes” which proposes to extend the range of developments that can take place without the need for planning permission as well as extending local authorities’ freedoms to dispose of surplus land.

 

Recommendation:

 

That the responses to the questions, set out in Appendix B to the report, form the Council’s response to the Government’s Consultation on Planning Reform.

Additional documents:

10.

Draft Licensing Policy 2019-2024 pdf icon PDF 56 KB

Summary:

 

To consider and propose the adoption of the draft Licensing Policy under the Licensing Act 2003 for the period 2019-2024.

 

Recommendations:

 

1.  That the Cabinet notes that no consultation responses were received to the draft Licensing Policy;

 

2.  That the draft Licensing Policy 2019-2024 at Appendix A to the report, be recommended to the General Assembly of the Council for adoption, at its meeting on 10 December 2018; and

 

3.  That the draft Code of Good Practice on Promoting the Four Licensing Objectives in Appendix B to the report be recommended to the General Assembly of the Council for endorsement.

 

 

Please note that Appendix B is “to follow.”

Additional documents:

11.

Draft Gambling Policy 2019-2022 pdf icon PDF 63 KB

Summary:

 

To consider and propose the adoption of the draft Gambling Policy 2019-2022 under the Gambling Act 2005.

 

Recommendations:

 

1.  That the Cabinet notes that no responses were received to the consultation on the Draft Gambling Policy 2019-2022; and

 

2.  That the Draft Gambling Policy attached at Appendix A to the report, be recommended to the General Assembly of the Council for adoption. 

Additional documents:

12.

Local Scheme of Support for Council Tax 2019/20 pdf icon PDF 140 KB

Summary:

 

This report provides Members with the detailed results from the recent Council Tax Reduction Scheme consultation process and the findings from the revised Customer Access Review, and presents revisions to the current scheme for Members’ approval, to be effective from 1 April 2019.

 

Recommendation:

 

That the Cabinet recommends to the General Assembly of the Council the adoption of the new Council Tax Reduction Scheme 2019/20 with effect from 1 April 2019.

Additional documents:

13.

Electric Vehicle Charging Points Advice Note pdf icon PDF 60 KB

Summary:

 

On 8 November 2018 the Development Control Board considered a Development Management Advice Note on Electric Vehicle Charging Points.  The report is included as Appendix A and the advice note is included as Appendix C.

 

Development Control Board resolved to advise Cabinet of its support for the Development Management Advice Note on Electric Vehicle Charging Points and its treatment as a material consideration for development management purposes when considering any relevant planning applications, subject to the inclusion of large householder extensions within the advice note.  It was also agreed that Cabinet be asked to request the Ebbsfleet Development Corporation to treat the Development Management Advice Note as a material consideration for development management purposes when considering any relevant planning applications within Dartford Borough.

 

Recommendations:

 

1.    That the Advice Note at Appendix C to the report, be amended to include the text set out in paragraph 3.2 of the report.

 

2.    That the Development Management Advice Note on Electric Vehicle Charging Points at Appendix C to the report (as amended) be treated as a material consideration for development management purposes when considering any relevant planning applications.

 

3.    That the Ebbsfleet Development Corporation be requested to treat the Development Management Advice Note (as amended) as a material consideration for development management purposes when considering any relevant planning applications within Dartford Borough.

Additional documents:

B - Non-Key Decisions, Monitoring Reports

14.

New Build Council Housing Project - Update pdf icon PDF 66 KB

Summary:

 

To provide an update on the progress made towards the Council’s current and future new build housing projects.

 

Recommendations:

 

1.  That the Cabinet notes the contents of the report.

 

2.  That the Cabinet approves the progression of the proposed new build sites as detailed in the report.

 

3.  That delegated authority be granted to the Managing Director, in consultation with the Housing Portfolio Holder, to award a contract to the successful tenderer and progress the construction phase of the projects.

15.

Joydens Wood Community Centre - Lease Surrender, Grant of a New Lease and Grant Funding pdf icon PDF 92 KB

Summary:

 

To seek approval to grant fund the Joydens Wood Residents’ Community Association on the terms outlined in the body of the report and to agree to the surrender of the current lease and the granting of a new 20-year lease.

 

Recommendations:

 

1.  That, subject to the Joydens Wood Residents’ Community Association agreeing to entering into a Service level Agreement with the Council, on terms to be agreed by the Consultant Valuer, the Council grant funds the Association the sum of £7,300 (seven thousand three hundred pounds) per annum, reviewable annually, in accordance with the Service Level Agreement; and

 

2.  That, subject to para. 2.1 and for the reasons outlined in the body of the report, the Council agrees to the surrender of the current lease to the Joydens Wood Residents’ Community Association and that a new 20 year lease be granted, at an annual rent of £8,800 (eight thousand eight hundred pounds), on terms to be agreed by the Consultant Valuer in consultation with the Head of Legal Services.

 

Additional documents:

16.

Dartford Town Centre Transport and Public Realm Improvements pdf icon PDF 76 KB

Summary:

 

This report provides an update to the previous report dated 12 April 2018, sets out the finalised outline design for Market St, summarises activities completed and sets out the planned progression of the scheme design, consultation and engagement and installation works.

 

Recommendations:

 

1.     That the finalised outline design for Market Street, as shown at Appendix A to the report, be agreed as the basis for developing the detailed design for the Market Street Scheme, with delegated authority granted to the Managing Director in liaison with the Leader of the Council to agree the detailed design.

 

2.     That Officers continue to liaise with bus operators to identify the most appropriate arrangement for bus stop provision.

 

3.     That the Cabinet notes the proposed appointment of Amey via the KCC Framework to carry out the construction works for the Market Street Scheme.

 

4.     That the High Street area be added to the scope of the project, with Officers seeking to identify appropriate funding to this additional element. In the event that insufficient funding is identified, delegated authority be granted to the Managing Director, in consultation with the Leader of the Council, to meet any funding shortfall from the Council’s earmarked reserves.

Additional documents:

17.

Local Plan Review - Progress pdf icon PDF 101 KB

Summary:

 

To consider progress on work on the Local Plan based on feedback from the first consultation for a revised Local Plan, the implications of changes in national planning policy, and by commencing the technical evidence required for the next stage of public engagement for a Local Plan.

 

Recommendations:

 

1.  That the responses to the Strategic Issues Local Plan consultation, including summaries at paragraphs 4.2 and 4.3 and Appendix A to the report, be used to inform the next stage in the preparation of the Local Plan.

 

2.  That the Local Plan evidence base position, summarised at paragraphs 5.1 to 6.5 in the report, including ongoing technical work for the Strategic Housing Land Availability Assessment (SHLAA) refresh be used to inform the next stage in the preparation of the Local Plan.

 

3.  That the Council’s Five Year Housing Land Supply detailed in Appendix B to the report be approved for publication.

Additional documents:

18.

Orchard Theatre Auditorium Refurbishment pdf icon PDF 58 KB

Summary:

 

The Orchard Theatre operator, HQ Theatres, in consultation with the Council, have agreed in principle to refurbishment works to the auditorium during the summer of 2019 at an approximate cost of £490,000. The Cabinet is asked to approve for the Council to undertake these works, subject to the funding for the works being approved as part of the overall Capital Programme for 2019/20, which will be put forward for approval by the General Assembly of the Council as part of the budget in February 2019. Following completion of the works, it is anticipated that additional revenues will arise and HQ Theatres have agreed to adjust the annual payment downwards to reflect this.

 

Recommendations:

 

1.  That the Cabinet approves the funding of the refurbishment of the auditorium at an approximate cost of £490,000 subject to funding for the works being agreed as part of the Capital Programme for 2019/20.

 

2.  That the Cabinet agrees that the annual payment to HQ theatres be adjusted as a result of the Council undertaking the works.

19.

Financial Contributions to Parish and Town Councils pdf icon PDF 59 KB

Summary:

 

To agree the level of financial contributions to be paid to Parish and Town Councils in 2019/20.

 

Recommendations:

 

1.  That, subject to recommendation 2 below, the Council, under the provisions of Section 136 of the Local Government Act 1972, make the following contributions towards the expenses of Parish and Town Councils’ concurrent functions in 2019/20:

 

Bean

£666

Darenth

£1,464

Longfield

£1,225

Southfleet

£0

Stone

£4,151

Sutton at Hone and Hawley

£1,752

Swanscombe and Greenhithe

£5,440

Wilmington

£2,655

 

2.  That the contributions be made subject to the Parish and Town Councils submitting suitably analysed details of estimated net expenditure for the ensuing year by 31 January each year, and actual net expenditure for the preceding year no later than six months after the end of each financial year, in a format prescribed by the Council.

 

3.  That the payments be made in two equal instalments; the first on 30 April (or next working day) and the second, the latter of 30 September (or next working day) or seven days following receipt of the Parish or Town Councils’ 2018/19 accounts, certified as correct by their Clerks.

 

4.  That the Council continues to operate the Capacity Building Fund and makes a contribution of £40,000 into the fund in 2019/20.

 

5.  That the Managing Director, in consultation with the Leader and Deputy Leader of the Council, be granted delegated authority to agree the Capacity Building Fund bidding criteria and approval of awards through a Grants Panel process.

 

6.  That the Council make the following contributions to Parish and Town Councils to compensate for lost council tax income in local areas for the introduction of the council tax support scheme:

 

Bean

£334

Darenth

£1,923

Longfield

£631

Southfleet

£198

Stone

£7,021

Sutton at Hone and Hawley

£1,737

Swanscombe and Greenhithe

£14,435

Wilmington

£1,317

 

Additional documents:

20.

Revenue Budget Monitoring 2018/19 - Projected Outturn and 2019/20 Budget Process pdf icon PDF 93 KB

Summary:

 

To notify Members of the Projected Outturn on the General Fund and the Housing Revenue Account with the reasons for significant variances and to seek approval for the budget setting process for 2019/20.

 

Recommendations:

 

1.    That Members note the projected outturn position for the General Fund and the Housing Revenue Account; and

 

2.    That the Managing Director be granted delegated authority to determine and publish the 2019/20 draft budget, in consultation with the Leader of the Council and the Finance Portfolio Holder prior to the budget being presented to the General Assembly of the Council for approval in February 2019.

 

Additional documents:

21.

Street Naming and Numbering - Eastern Quarry Phase 5, Parcel 1 pdf icon PDF 60 KB

Summary:

 

To approve a name for a new road for Phase 5 (Parcel I) of the Eastern Quarry development.

 

Recommendation:

 

That the new road name for Phase 5 (Parcel I) of the Eastern Quarry development be approved as Norman Lane.

Additional documents:

C - Items for Information, Noting, Endorsing

22.

Capital Programme Budget Monitoring 2018/19 - Progress and Projected Outturn pdf icon PDF 90 KB

Summary:

 

To inform the Cabinet of the progress to date on the schemes in the approved Capital Programme and to report the latest position on capital resources.

 

Recommendation:

 

That Cabinet notes the progress made to date on the 2018/19 Capital Programme.

Additional documents:

23.

Corporate Plan - Key Actions and Performance Indicators Monitoring Report pdf icon PDF 54 KB

Summary:

 

To report progress on the latest set of Corporate Plan key actions and performance indicators for quarter 2 of 2018/19.

 

Recommendation:

 

That the contents of the key action and performance indicator monitoring reports attached at Appendices A and B to the report be noted.

Additional documents: