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Agenda and minutes

Venue: Room B12, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Contact: Email: memberservices@dartford.gov.uk 

Items
Note No. Item

1.

Apologies for Absence

Minutes:

An apology for absence was submitted on behalf of Councillor Shippam.

2.

Declarations of Interest

To receive declarations of interest from Members including the terms(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

Minutes:

Councillor P F Coleman declared a prejudicial interest in agenda item 11, Objections to Dartford Borough Council (Off-Street Parking Places) Order 2018, due to a personal connection to one of the objectors to the Order.

3.

Confirmation of the Minutes of the Meeting held on 12 April 2018 pdf icon PDF 91 KB

Minutes:

The minutes of the meeting of the Cabinet held on 12 April 2018 were confirmed as an accurate record.

4.

Urgent Items

The Chairman will announce his decision as to whether there are any urgent items and their position on the agenda.

Minutes:

There were no urgent items.

5.

To receive the Minutes of the Cabinet Advisory Panel held on 21 May 2018

To follow

Minutes:

The Cabinet received the minutes of the Cabinet Advisory Panel held on 21 May 2018 and took note of the Panel’s views throughout the meeting.

6.

References from Committees

None at this stage.

Minutes:

There were no references from other committees.

SD (ES)

7.

Strategic Issues Consultation for a New Local Plan pdf icon PDF 117 KB

Summary:

 

To undertake a first consultation for a new Local Plan, based on a discussion paper on potential strategic issues.

 

Recommendations:

 

1.         That a first stage public consultation be held for a six week period starting in early June on a Strategic Issues consultation paper.

 

2.         That delegated authority for insertion of hyperlinks and illustrations, for layout,  formatting and table amendments, and for typographic and non-material minor editing refinements, to Appendix A to the report be delegated to the Planning Policy Manager in written consultation with Cllr Hunnisett (Local Plan Members Working Group Chairman) in order to finalise presentation of the Strategic Issues consultation paper.

 

3.         That the Core Strategy Review: Policy Monitoring report, the Local Development Scheme, and 2018 Five Year Housing Land Supply report be approved (Appendices B to D to the report).

Additional documents:

Minutes:

This report asked that a first consultation be undertaken for a new Local Plan, based on a discussion paper on potential strategic issues. The first stage public consultation would take place during a six week period starting in early June on a Strategic Issues consultation paper. The government now expected all Local Plans that were more than 5 years old to be reviewed and Dartford’s Local Plan had been adopted in 2011. Since that time there had been a number of changes that impacted on planning, most notably the National Planning Policy Framework, national planning principles and the introduction of wider environmental/building legislation. There had also been a strong uplift in new housebuilding in recent years allied with the creation of new business premises and jobs. At the same time there had been considerable success in prompting the regeneration of sites in the north of the borough whilst protecting the Green Belt. All the major brownfield and development areas had commenced.   There was therefore a need to think ahead and to develop a new Local Plan. The programme for the review was set out in Appendix C to the report.

 

The Planning Policy Manager explained that the purpose of the consultation was to set out to infrastructure providers, landowners and local authorities Dartford’s current priorities and the likely future needs of the Borough; focussing on long-term development matters relevant to the Local Plan; taking views on the implications of past and future changes to national planning policy; to enable feedback to be given on the Core Strategy and its implementation and to gather comments on priority actions for local planning strategy. This was the first stage of the consultation process and would inform the technical details which would be subject to further consultation in 2019 and provided the opportunity to identify the issues of concern to Dartford.

 

The Chairman noted that some Cabinet Advisory Panel members had expressed the view that there should be a further formal mechanism for Borough Councillors to feed their views into the consultation process and that it had been suggested that there could be a role for the Policy Overview Committee in this respect. Cabinet noted that the Local Plan Member Working Group had already considered the consultation and that there was an expectation that relevant issues would also be reported to the Development Control Board. Members could also respond to the consultation individually or through their Group if they so wished. The Cabinet felt that it was for the Policy Overview Committee to set its own work plan and that Members had opportunities to make their views known. It was noted that this was only the first stage of a process that would be subject to further consultation in 2019.

 

Cabinet Members confirmed their commitment to the Green Belt and asked about the implications of national policy on Green Belt directly and on brownfield sites in the Green Belt and so called windfall sites. The Planning Policy Manager explained that Dartford was well  ...  view the full minutes text for item 7.

SD (ES)

8.

Response to Consultation on Powers for Dealing with Unauthorised Development and Encampments pdf icon PDF 71 KB

Summary:

 

1.         This report brings to Members’ attention the Ministry of Housing, Communities and Local Government (MHCLG), Home Office and Ministry of Justice consultation regarding powers for dealing with unauthorised development and encampments.

 

2.         This report summarises the draft responses to the consultation questions. MHCLG acknowledge that there have been long-standing concerns about the issue of unauthorised development and encampments. These were most recently voiced during the debate in the House of Commons on 9 October 2017, when the Government heard strong views that, in spite of a range of powers already in place, unauthorised development and encampments remain a significant issue which causes genuine difficulties for communities.

 

Recommendation:

 

That Cabinet approves, or amends, the proposed response to the consultation, as set out in Appendix A to the report.

Additional documents:

Minutes:

This report brought to Members’ attention the Ministry of Housing, Communities and Local Government (MHCLG), Home Office and Ministry of Justice consultation regarding powers for dealing with unauthorised development and encampments and summarised the draft responses to the consultation questions.

 

The Cabinet noted that there have been long standing concerns nationally about the issue of unauthorised developments and encampments and considered details of those unauthorised encampments which had arisen in the Borough during the past two years which were detailed in the consultation response. From this it was apparent that the Council’s robust approach to these incidents had been successful in encouraging people to move on quickly from these unauthorised incursions. The Cabinet commended the work of the Enforcement and Regulatory Services Team in dealing with unauthorised encampments and endorsed the proposed consultation response.

 

            RESOLVED:

 

That the proposed response to the Ministry of Housing, Communities & Local Government, Home Office and Ministry of Justice open consultation on ‘Powers for Dealing with Unauthorised Development and Encampments’ set out in Appendix A to the report be approved.      

SD (IS)

9.

Tender Returns for Stone Lodge Community Sports and Social Facilities pdf icon PDF 54 KB

 

Summary:

 

This report sets out the context of the facility and requests authority to accept tenders for the works.

 

Recommendation:

 

              That the works be let to the recommended companies set out in the exempt Appendix A, and that the Managing Director be granted delegated authority to agree the final costings.

Minutes:

This report set out the background to the disposal of the former school site at Stone Lodge and the development of the site for community sports and social facilities and sought authority to accept tenders for work on the site.

 

The works had been competitively tendered in two packages comprising of building, landscaping and site works, and the specialist installation of a 3G sports pitch with associated floodlighting and fencing. The tenders received were detailed in the exempt Appendix to the report.

 

            RESOLVED:

 

That the works be let to the recommended companies set out in the exempt Appendix A to the report, and that the Managing Director be granted delegated authority to agree the final costings.

SD (ES)

10.

Changes to Environmental Health Out of Hours Service pdf icon PDF 106 KB

Summary:

 

The report proposes changes to the out of hours’ service provided by Environmental Health that will better target resources whilst also making the service more accessible to residents.

 

Recommendation:

 

That Members endorse the recommendations set out in the report.

Minutes:

The report proposed changes to the out of hours’ service provided by Environmental Health that would better target resources whilst also making the service more accessible to residents. The Out of Hours (OOH) service was currently delivered under a shared service arrangement with Sevenoaks District Council and operated to the hours previously operated by the Sevenoaks OOH service. The OOH Service currently received an average of 180 calls per annum relating to Dartford and the demand for the service varied significantly throughout the year and by the day of the week with the majority of calls being received between May and October between 18.00 and midnight on Friday and Saturday and on Sunday 10.00-12.00. This meant that an average of less than one call per week fell outside of the OOH service hours that Dartford had operated before entering into the shared service arrangement. Many of the calls received were not urgent, did not require immediate action and could be managed the next working day. Following a review of the service and consideration by Sevenoaks District Council Cabinet it was proposed that the OOH service should be targeted at times of peak demand as per the previous Dartford service, but offered throughout the year.  The pattern of demand and the departure of several experienced officers throughout the year also pointed to a need for change. It was also proposed to take the opportunity to deploy new technology to enhance and extend access to the service. The proposed changes to the OOH service would not affect the response to the most serious or emergency public health complaints.

 

The Cabinet noted that the changes to the service that were being proposed were a reflection of the actual demand for the OOH service and the action that officers could actually carry out in real-time to deal with reported incidents. In many cases officers could not deal with the issue immediately and would have to follow up matters during normal working hours rather than being able to resolve them at the time. The proposals seemed sensible, reflecting service need, recognising the pressures upon officers operating the OOH arrangements, and also proposing greater use of new technology to extend access to the service for local residents.

 

            RESOLVED:

 

That the recommendations set out in the report be agreed.      

SD (ES)

11.

Objections to Dartford Borough Council (Off-Street Parking Places) Order 2018 pdf icon PDF 69 KB

Summary:

 

1.         New hours of operation for some of the Council’s car parks and the introduction of parking management in two facilities, one new (The Grove, Swanscombe) and one existing (Highfield Road (South)), were proposed and the applicable fees and charges approved as part of the Council’s GAC (Budget) on 26th February 2018. However, objections were received for the introduction of parking management in the Council’s ‘Highfield Road (South) Car Park’ during the Order making process.

 

2.         This report summarises the results of the statutory traffic regulation order consultation undertaken from 15th March to 5th April 2018.

 

Recommendation:

 

That Cabinet consider objections received to the Dartford Borough Council (Off-street Parking Places) Order 2018 and determine how to proceed.

Minutes:

Councillor P F Coleman, having declared a prejudicial interest, left the meeting during consideration of this item.

 

New hours of operation for some of the Council’s car parks and the introduction of parking management in two facilities, one new (The Grove, Swanscombe) and one existing (Highfield Road (South)), were proposed and the applicable fees and charges had been approved as part of the Council’s GAC (Budget) on 26th February 2018. However, objections had been received for the introduction of parking management in the Council’s ‘Highfield Road (South) Car Park’ during the Order making process. The report summarised the results of the statutory traffic regulation order consultation undertaken from 15th March to 5th April 2018.

 

The Cabinet noted that the Cabinet Advisory Panel had drawn attention to a petition which had been signed by 390 people who opposed the introduction of parking management at The Grove car park in Swanscombe. However the car park was owned by Swanscombe and Greenhithe Town Council, who had asked the Borough Council to introduce parking management for the car park. A member of the Town Council present at the CAP meeting had been able to confirm that the Town Council had considered the petition. In terms of the introduction of parking management at the Highfield Road (South) car park concerns had been raised by local Members about the possibility of displacement from the car park to on-street parking and concerns expressed about the way that consultation on the proposed Order had been carried out. There was also some concern that parking fees for the car park had been agreed at the GAC (Budget) meeting in February 2018 before consultation on the proposal had been carried out.

 

The Chairman said that whilst there was no intention to actively manage every available parking space in the Borough there were instances where the car park at Highfield Road (South) was being used for vehicle repairs and other unintended uses and cars were being left in the car park for long periods of time. Clearly where facilities were abused it was right to consider whether managed operation might be appropriate.  Concerns that the setting of fees in advance of the consultation may have been premature were explained. It was appropriate for the GAC to set out fees that would apply if a Parking Places Order was made and if the Order was not made then the fees would not be applied. The setting of a fee scale did not prejudice the consultation.

 

The Strategic Director (External Services) advised the Cabinet that local Members seemed to have expected consultation on the introduction of the Parking Order to have been similar to the consultation carried out when considering the introduction of Resident’s Parking Schemes but that the requirements were not the same. She confirmed that the consultation carried out for the Parking Places Order had met all statutory requirements.

 

Cabinet discussed the potential for displacement of parking and noted the request by a Member of the  ...  view the full minutes text for item 11.

SD (IS)

12.

Corporate Plan - Key Actions and Performance Indicators Monitoring Report pdf icon PDF 54 KB

Summary:

 

This report provides the progress with the latest set of Corporate Plan key actions and performance indicators for quarter 4 of 2017-18.

 

Recommendation:

 

That Members note the contents of the key action and performance indicator monitoring reports attached at Appendices A and B. to the report 

Additional documents:

Minutes:

The Cabinet received a report detailing progress with the latest set of Corporate Plan key actions and performance indicators for quarter 4 of 2017-18.

 

Members noted the concerns expressed by the Cabinet Advisory Panel about the apparent increase in the instances of fly-tipping which had been clarified to explain that since April 2017 all cases of fly-tipping, however minor, were being reported whereas previously only major cases had been reported. In real terms the level of fly-tipping had remained broadly the same during the past 3 years.

 

            RESOLVED:

 

That the Cabinet notes the contents of the key action and performance indicator monitoring reports attached at Appendices A and B to the report.

SD (ES)

13.

Report of Delegated Action Taken Under Standing Order 38: Response to A2 Bean and Ebbsfleet Junction Improvements Statutory Public Consultation pdf icon PDF 48 KB

Summary:

 

To report to Cabinet, in accordance with the requirements of Standing Order 38(2)(b), the delegated action taken under Standing Order 38(2)(a) by the Managing Director, in consultation with the Cabinet Chairman, in relation to the Council’s response to the Highways England statutory public consultation on proposed improvements to the A2 Bean and Ebbsfleet junction.

 

Recommendation:

 

That Cabinet note the action taken by the Managing Director, in consultation with the Cabinet Chairman, under Standing Order 38(2)(a), in relation to the Council’s response to the Highways England statutory public consultation on proposed improvements to the A2 Bean and Ebbsfleet junction.

Additional documents:

Minutes:

This report advised Cabinet, in accordance with the requirements of Standing Order 38(2)(b) of the delegated action taken under Standing Order 38(2)(a) by the Managing Director, in consultation with the Cabinet Chairman, in relation to the Highways England statutory public consultation on proposed improvements to the A2 Bean and Ebbsfleet junction.

 

            RESOLVED:

 

That Cabinet note the action taken by the Managing Director, in consultation with the Cabinet Chairman, under Standing Order 38(2)(a), in relation to the Council’s response to the Highways England statutory public consultation on proposed improvements to the A2 Bean and Ebbsfleet junction.

SD (ES)

14.

Report of Delegated Action Taken Under Standing Order 38: Howbury Strategic Rail Freight Interchange pdf icon PDF 50 KB

Summary:

 

To report to Cabinet, in accordance with the requirements of Standing Order 38(2)(b), the delegated action taken under Standing Order 38(2)(a) by the Managing Director, in consultation with the Cabinet Chairman, in relation to the staff resource implications and related costs of defending the Council’s refusal of the planning application for the Howbury Strategic Rail Freight Interchange at Public Inquiry.

 

Recommendation:

 

That Cabinet note the action taken by the Managing Director, in consultation with the Cabinet Chairman, under Standing Order 38(2)(a), in relation to the staff resource implications and related costs of defending the Council’s refusal of the planning application for the Howbury Strategic Rail Freight Interchange at Public Inquiry.

Additional documents:

Minutes:

This report advised Cabinet, in accordance with the requirements of Standing Order 38(2)(b), the delegated action taken under Standing Order 38(2)(a) by the Managing Director, in consultation with the Cabinet Chairman, in relation to the staff resource implications and related costs of defending the Council’s refusal of the planning application for the Howbury Strategic Rail Freight Interchange at Public Inquiry.

 

            RESOLVED:

 

That Cabinet note the action taken by the Managing Director, in consultation with the Cabinet Chairman, under Standing Order 38(2)(a), in relation to the staff resource implications and related costs of defending the Council’s refusal of the planning application for the Howbury Strategic Rail Freight Interchange at Public Inquiry.

 

SD (IS)

15.

Minutes of the Policy Overview Committee Meeting held on 20 March 2018 pdf icon PDF 42 KB

 

Summary:

 

To present to Cabinet the minutes of the meeting of the Policy Overview Committee held on 20 March 2018.

 

Recommendation:

 

That the minutes of the meeting of the Policy Overview Committee held on 20 March 2018, be considered and noted.

Additional documents:

Minutes:

This report presented to Cabinet the minutes of the meeting of the Policy Overview Committee held on 20 March 2018.

 

            RESOLVED:

 

That the minutes of the Policy Overview Committee held on 20 March 2018 be noted.

SD (IS)

16.

Tender Returns for Stone Lodge Community Sports and Social Facilities - Exempt Appendix A
(Exempt Category SO 46 (1) (b) Annex 1 Paragraph 3)

Minutes:

            RESOLVED:

 

That, following discussion of the main report (minute 144), Appendix A be noted.

SD (ES)

17.

Report of Delegated Action Taken Under Standing Order 38: Howbury Strategic Rail Freight Interchange - Exempt Appendix A
(Exempt Category SO 46 (1) (b) Annex 1 Paragraph 3)

Minutes:

            RESOLVED:

 

That, following discussion of the main report (minute 149), Appendix A be noted.