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Agenda and minutes

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Items
No. Item

THE WORSHIPFUL THE MAYOR

COUNCILLOR I D ARMITT IN THE CHAIR

1.

Election of The Worshipful The Mayor of Dartford for the ensuing year

The Mayor asks for nominations for the election of the Mayor of the Borough for the ensuing year.

 

Councillor D A Hammock will be nominated and seconded.

 

The Mayor will ask if there are any further nominations.

 

If there is more than one nomination, the Mayor will conduct an election by a show of hands in the order in which the persons have been nominated.

 

The Mayor will then declare the successful nominee to be duly elected The Worshipful The Mayor of the Borough of Dartford for the ensuing year.

 

The Mayor reads aloud and signs the Declaration of Acceptance of Office, which is then handed to the Managing Director for his signature.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director, the retiring Mayor and the Reverend Pat Iveson process out of the Chamber.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director and the Reverend Pat Iveson return to the Chamber and take their places on the dais.

 

The Mayor thanks the Council for his election and announces:

 

(a)       that Miss Steve Doran will be the Mayoress for the ensuing year, whereupon she proceeds to the front of the dais and he invests her with the Chain and Badge and she takes her seat on the dais.

 

(b)       that he has appointed the Reverend Canon Malcolm Cooper as his personal Chaplain. The Mayor invites the Reverend Malcolm Cooper to come to the front of the dais where Reverend Pat Iveson invests the new Chaplain with the Chaplain’s Cross. The Mayor invites the Reverend Canon Malcolm Cooper to take a seat on the dais. The Reverend Pat Iveson takes the seat vacated on the floor of the Chamber.

Minutes:

Councillor J A Kite nominated Councillor D A Hammock for election as Mayor of the Borough, for the ensuing year 2006/2007.

 

Councillor A R Martin seconded the nomination.  There being no further nominations, the Mayor declared Councillor D A Hammock to be duly elected Mayor of the Borough, for the ensuing year 2006/2007.

 

Following his election Councillor D A Hammock made his declaration of acceptance of office.

 

The meeting then adjourned for a short period.

 

THE WORSHIPFUL THE MAYOR

COUNCILLOR D A HAMMOCK IN THE CHAIR

 

The Mayor thanked Members for electing him as Mayor of the Borough for the forthcoming year. He informed the meeting, that his Mayoress for the year would be his niece, Ms S Doran.  The retiring Mayoress, Councillor J A Rickwood, invested Ms S Doran with the Chain and Badge of Office.

 

The Mayor also informed the meeting, that he had appointed the Reverend Canon Malcolm Cooper as his personal chaplain during his term of office. Reverend Pat Iveson invested Reverend Canon Malcolm Cooper with the Chaplain’s Cross.

2.

Prayers

The Mayor will call upon Reverend Canon Malcolm Cooper to say prayers.

Minutes:

The Mayor invited the Reverend Canon Malcolm Cooper to say prayers.

3.

Appointment of Deputy Mayor for the ensuing year

The Mayor announces that Councillor S East will be Deputy Mayor of the Borough.

 

The Mayor invites Councillor S East to the front of the dais where the Managing Director will ask for the Declaration of Acceptance of Office to be signed.  The Deputy Mayor reads aloud and signs the Declaration of Acceptance of Office, which is then handed to the Managing Director for his signature.  At this point the Deputy Mayor is robed by the Sergeant whereupon the Mayor will invest the Insignia of Office, assisted as necessary by the Sergeant and then proceeds to the dais.  The Deputy Mayor then takes the Deputy’s chair.

 

The Deputy Mayor announces that Mr William East will be her Escort, whereupon he proceeds to the front of the dais and is invested with the Chain and Badge by the Deputy Mayor and takes a seat on the dais.

 

Minutes:

The Mayor announced that Councillor S East would be Deputy Mayor of the Borough for the ensuing year 2006/2007.

 

Councillor S East made her declaration of acceptance of office. She informed the meeting that her son, Mr William East, would be her Escort during her term of office.  She duly invested him with the Chain and Badge of Office.

4.

Vote of thanks to the retiring Mayor in respect of services rendered during the past Year

The Mayor calls upon Councillor J A Kite to propose a vote of thanks to the retiring Mayor.

 

The Mayor calls for the motion to be seconded and invites other Members of the Council to speak. At an appropriate point presentations will be made to the retiring Mayor and the retiring Mayoress. 

 

The Mayor puts the motion.

 

The Mayor invites Councillor I D Armitt to reply to the vote of thanks.

Minutes:

Members spoke in praise of the outstanding work, dedication and commitment shown by Councillor I D Armitt, the retiring Mayor, and Councillor Mrs J A Rickwood, the retiring Mayoress. They made particular reference to the money that had been raised throughout the year, for the Mayor’s chosen charities and offered their congratulations.

 

Councillor J A Kite presented Councillor I D Armitt with a photo album, which chronicled his Mayoral year, together with a gift of vouchers, on behalf of the Council.

 

Councillor Mrs J A Rickwood, the retiring Mayoress, was also presented with a photo album chronicling her Mayoral year.

 

Councillor G T Prout presented Councillor Mrs J A Rickwood with a bouquet of flowers.

 

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, supported by other Members of the Council and;

 

                                    RESOLVED:

 

That sincere thanks and appreciation be accorded to Councillor I D Armitt for his outstanding service, as Mayor, during the past year.

 

Councillor I D Armitt responded to the vote of thanks and in particular, paid tribute to the work of the Mayor’s Charity Committee, which, under the Chairmanship of the past Mayoress, had helped raise over £30,000. He thanked his Deputy Mayor, Councillor D A Hammock, and his Escort, Ms Steve Doran, for their help, and also thanked his Chaplain, the Reverend Pat Iveson, for her spiritual and physical presence throughout the year.

 

Councillor I D Armitt then presented the Council with three paintings/prints by local artists, Len Waghorn, Jack Messam and Franny Swan. The Mayor, on behalf of the Council, thanked him for the gift.

 

He then presented gifts to his wife, Chauffeurs and office staff and thanked them for their support during the past year.

5.

Presentation of Past Mayor's Badge

The Mayor invites Councillor I D Armitt to the front of the dais where he is presented with the Past Mayor’s badge.

Minutes:

The Mayor invited Councillor I D Armitt to the dais for the presentation of his badge, to commemorate his year of office.

6.

To receive any declarations of interest Members may wish to make

To receive any declarations of interest Members may wish to make including the term(s) of the Grant of Dispensation(s) by the Standards Committee.

Minutes:

There were no declarations of interest.

7.

To receive apologies for absence

The Mayor asks for any apologies for absence.

Minutes:

Apologies for absence were received on behalf of Councillors B B Fitzpatrick, B Jones, K F M Leadbeater, G C D Steele, Mrs M A Stock and V W Stock.

8.

Election of Leader of the Council

The Mayor asks for nominations for the election of the Leader of the Council, pursuant to Section 11(3)(a) of the Local Government Act 2000.

 

Councillor J A Kite will be nominated and seconded.

 

The Mayor will ask if there are any further nominations.

 

If there is more than one nomination, the Mayor will conduct an election by a show of hands in the order in which the persons have been nominated.

 

The Mayor will then declare the successful nominee to be duly elected the Leader of the Council for the ensuing municipal year.

Minutes:

It was moved by Councillor A R Martin and seconded by Councillor A D Allen that Councillor J A Kite be elected Leader of the Council, for the ensuing year.

 

There being no further nominations, the Mayor declared Councillor J A Kite to be duly elected Leader of the Council, for the ensuing year.

9.

Announcement of Deputy Leader of the Council

The Mayor announces that Councillor A R Martin will be Deputy Leader of the Council.

Minutes:

The Mayor advised Members that Councillor A R Martin will be Deputy Leader of the Council, for the ensuing year.

10.

Announcement of Shadow Leader of the Council, Group Leader of the Residents' Association and Independents' Group, Leader of the New England Party and their Deputies

The Mayor announces that Councillors G T Prout and M J Bryant will hold the offices of Shadow Leader and the Shadow Deputy Leader of the Council respectively.

 

The Mayor announces that Councillor B E Read and Councillor L J Bobby will be the Leader and Deputy Leader of the Residents’ Association and Independents’ Group.

 

The Mayor announces that Councillor M T Tibby and Councillor A R Brooker will be the Leader and Deputy Leader of the New England Party.

Minutes:

The Mayor advised that for the ensuing year, Councillor G T Prout and Councillor M J Bryant will be the Shadow Leader and the Shadow Deputy Leader of the Council respectively, that Councillor B E Read and Councillor L J Bobby will be the Leader and Deputy Leader of the Residents’ Association and Independents’ Group respectively and that Councillor M T Tibby and Councillor A R Brooker, will be the Leader and Deputy Leader of the New England Party respectively.

11.

Announcement of Head of Paid Service, Chief Finance Officer, Monitoring Officer and Deputy Monitoring Officer

The Mayor advises Members that Mr Graham John Harris will be Head of Paid Service (pursuant to Section 4 of the Local Government and Housing Act 1989) and Chief Finance Officer (pursuant to Section 151 of the Local Government Act 1972) and Mr Christopher Gordon Oliver will be Monitoring Officer (pursuant to Section 5 of the Local Government and Housing Act 1989) and Mrs Marie Kelly-Stone will be Deputy Monitoring Officer.

Minutes:

The Mayor advised that Mr Graham John Harris will be Head of Paid Service (pursuant to Section 4 of the Local Government and Housing Act 1989) and Chief Finance Officer (pursuant to Section 151 of the Local Government Act 1972) and that Mr Christopher Gordon Oliver will be Monitoring Officer (pursuant to Section 5 of the Local Government and Housing Act 1989) and that Mrs Marie Kelly-Stone will be the Deputy Monitoring Officer.

12.

Mayor's Announcements

The Mayor deals with any communications, which he may desire to lay before the Council.

Minutes:

(1)     Councillor J I Muckle

 

The Mayor congratulated Councillor J I Muckle on his retirement as Shadow Leader and Leader of the Labour Group. Councillor Muckle was first elected a Councillor of the Borough of Dartford on 11 May 1967, representing Priory Ward. He represented Priory Ward until 1976 and since that time has represented Littlebrook Ward. He served as Mayor for the 1973/1974 Civic Year and as Leader of Dartford Borough Council, from 1998 to 2003.

 

The Leader, Shadow Leader and Deputy Leader spoke warmly of Councillor Muckle and his commitment to Dartford. They noted the depth of his experience and the skills that had enabled him to become a valued and respected Member.

 

Councillors J A Kite and G T Prout presented Councillor J I Muckle with gifts in recognition of the long service given by Councillor Muckle to the Borough of Dartford.

 

Councillor J I Muckle responded and thanked Members for their kind words. He then spoke of his passion for Dartford and highlighted two projects, The Orchard Theatre and Fastrack, as being examples of changes that he was particularly proud to be associated with.

 

He pledged to remain an active and interested Member and said that he would continue to support those projects that he felt would be of benefit to Dartford and its residents.

 

(2)     Dartford Festival Launch

 

The Mayor invited all Councillors to the Dartford Festival Launch, which was to take place at the Acacia Hall Ballroom, on 11 May 2006.

 

(3)     Charity Announcement

 

          The Mayor announced that the beneficiaries of his Charity Appeal for his term of office, this year, will be:

 

·        The Dartford based, New Yorker's Club, which is run entirely by volunteers and provides a range of leisure facilities, activities and outings for more than 40 young adults with learning difficulties.

 

·        The Lollipop Appeal, which aims to create a High Dependency Area for seriously ill children in the Willow Ward at Darent Valley Hospital.

13.

Confirmation of Political Groups pdf icon PDF 11 KB

The Mayor calls upon the Managing Director in his capacity as Proper Officer to give details of the size and membership of political groups formed by Members of the Council, as set out in Appendix A.

Minutes:

The Managing Director introduced a report setting out details of the size and membership of political groups formed by Members of the Council. The Political Groups on the Council comprise The Dartford Borough Council Conservative Group 21, Labour Group 16, Residents’ Association and Independents’ Group 5 and the New England Group 2.

 

                                    RESOLVED:

 

That the size and membership of political groups formed by Members of the Council, attached at Appendix A to the agenda, be noted.

14.

Adoption of Rules for Substitution pdf icon PDF 13 KB

The Mayor calls upon the Leader to move the adoption of the Rules for Substitution on Standing Committees, Boards and Panels, as set out in Appendix B.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin and;

 

                             RESOLVED:

 

That the Rules for Substitution on Standing Committees, Boards and Panels, as set out in Appendix B to the agenda, be adopted.

15.

To consider and agree the size of the Cabinet and to allocate all executive functions to the Cabinet and determine the Terms of Reference of the Cabinet pdf icon PDF 47 KB

The Mayor calls upon the Leader to move that;

 

(a)       pursuant to Section 11(8) of the Local Government Act 2000 the size of the Cabinet be six;

(b)       pursuant to Section 15(2) of the Local Government Act 2000 all functions be allocated to the Cabinet as a body with the Terms of Reference as set out in Appendix C;

 

The Mayor calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

                             RESOLVED:

 

1.         That, pursuant to Section 11(8) of the Local Government Act 2000, the size of the Cabinet be set at six Members.

 

2.         That, pursuant to Section 15(2) of the Local Government Act 2000, all functions be allocated to the Cabinet as a body with the Terms of Reference as set out in Appendix C to the agenda.

16.

Announcement of appointments as to membership made to the Cabinet by the Leader of the Council (Section 11(3) (b) of the Local Government Act 2000) (with no decision making), allocation/distribution of Portfolios within the Cabinet, the appointment of Junior Ministers and the allocation/distribution of areas of responsibility pdf icon PDF 20 KB

The Mayor advises that for the ensuring year the Senior Cabinet Members will be Councillors Mrs A D Allen, R G A Dunn, J A Kite, A R Martin, B E Read and Mrs P A Thurlow.  The portfolios (with no decision making) will be held by the Senior Cabinet Members as set out in Appendix D.  Councillors J A Kite and A R Martin will be the Chairman and Vice-Chairman respectively.

 

Councillor T C H Smith will have the portfolios (with no decision making) as set out in Appendix D.

 

The Cabinet will be supported by Councillors I D Armitt, A R Bassam, S R Bull, C Broadley, P F Coleman, S East, K J Fickling, B B Fitzpatrick, J A Hayes, D A Hammock, D E Hunnisett, E J Lampkin, M I Peters, Mrs J A Rickwood and Mrs N C Wightman, the Junior Ministers, with areas of responsibility as set out in Appendix D.

Minutes:

The Mayor advised that for the ensuing year, the Senior Cabinet Members will be Councillors Mrs A D Allen, R G A Dunn, J A Kite, A R Martin, B E Read and Mrs P A Thurlow. The portfolios (with no decision making) will be held by the Senior Cabinet Members as set out in Appendix D to the agenda. Councillors J A Kite and A R Martin, will be the Chairman and Vice-Chairman respectively.

 

Councillor T C H Smith will have the portfolios (with no decision making) as set out in Appendix D to the agenda.

 

The Cabinet will be supported by Junior Ministers, Councillors I D Armitt, A R Bassam, S R Bull, C Broadley, P F Coleman, S East, K J Fickling, B B Fitzpatrick, J A Hayes, D A Hammock, D E Hunnisett, E J Lampkin, M I Peters, Mrs J A Rickwood and Mrs N C Wightman, with areas of responsibility as set out in Appendix D to the agenda.

17.

Announcement of appointments as to membership made to the Shadow Cabinet by the Shadow Leader of the Council and the allocations/distribution of portfolios within the Shadow Cabinet pdf icon PDF 12 KB

The Mayor announces that for the ensuing year Councillors G T Prout (Shadow Leader), M J Bryant (Deputy Shadow Leader), B Jones, D E May, J I Muckle, Mrs D J Stoate and Mrs M A Stock will be Shadow Cabinet Members with the portfolios as set out in Appendix E.

Minutes:

The Mayor announced that for the ensuing year, Councillors G T Prout (Shadow Leader), M J Bryant (Deputy Shadow Leader), B Jones, D E May, J I Muckle, Mrs D J Stoate and Mrs M A Stock will be Shadow Cabinet Members, with the portfolios as set out in Appendix E to the agenda.

 

Councillor Kite asked Councillor Prout to confirm that there would be 7 Members in the Shadow Cabinet. Councillor Prout confirmed this, but said that there would be no additional cost to the Council because the Shadow Cabinet would claim total allowances equivalent to 6 members, to be shared between the 7 members of the Shadow Cabinet.

18.

To consider and agree the Terms of Reference for Council pdf icon PDF 20 KB

The Mayor calls upon the Leader to move that Council has the Terms of Reference as set out in Appendix F.

 

The Mayor then calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

                   RESOLVED:

 

That the terms of reference, as set out in Appendix F to the agenda, be agreed.

19.

To consider and establish the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Boards, Panels and bodies, appoint representatives to other bodies and determine the Terms of Reference of and Delegations to such Committees, Boards, Panels and other bodies pdf icon PDF 12 KB

The Mayor calls upon the Leader to move the following:

 

(a)       the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other “bodies” within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990.  Details of the entitlement of each political group to representation on each of these “bodies” are set out in Appendix G in accordance with the principles contained in the 1989 Act and 1990 Regulations.  These principles are set out in Appendix H.

 

(b)       the adoption of the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Boards and Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices I to S.

 

(NB: The Boards and Panels referred to above shall be deemed to be “Committees” for the purposes of Section 102(1) (a) of the Local Government Act 1972).

 

(c)        the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix T.

 

(d)       the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U.

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Quality Services and Scrutiny Committees, the Standards Committee, other Standing Committees, Boards and Panels, the Mayor calls upon the Leader to move that the Committees, Boards and Panels have the Terms of Reference and Delegations as set out in Appendices I to S.

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Cabinet Advisory Panels and Joint Transportation Board the Mayor calls upon the Leader to move that the said Panels and Board have the Terms of Reference as set out in Appendices T and U.

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

                        RESOLVED: 

    

1.         That the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other “bodies” within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990, be approved.  Details of the entitlement of each political group to representation on each of these “bodies” are set out in Appendix G to the agenda in accordance with the principles contained in the 1989 Act and 1990 Regulations.  These principles are set out in Appendix H to the agenda.

 

2.         That the adoption of the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Boards and Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices I to S to the agenda, be approved.

 

(NB: The Boards and Panels referred to above shall be deemed to be “Committees” for the purposes of Section 102(1) (a) of the Local Government Act 1972)

 

3.         That the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix T to the agenda, be approved.

 

4.         That the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U to the agenda, be approved.

 

5.         That the Terms of Reference and Delegations for the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Boards and Panels, as set out in Appendices I to S of the agenda, be approved.

 

6.         That the Terms of Reference for the Cabinet Advisory Panels and Joint Transportation Board, as set out in Appendices T and U to the agenda respectively, be approved.

20.

To appoint the days and hour of the meetings of the Council and of its Standing Committees, Boards, Panels and other bodies/forums during the ensuing year 2006/2007 and to appoint provisionally the days and hour of the meetings for the year 2007/2008 pdf icon PDF 30 KB

The Mayor calls upon the Leader to move the adoption of the dates and times shown as set out in Appendix V.

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

                      RESOLVED:

 

That the dates and times of meetings, as set out in Appendix V to the agenda, be agreed.

21.

To note the appointment by external bodies of Dartford Borough Councillors as representatives, and to note the appointment of Councillors and Officers to outside bodies, including those where the term of office exceeds one year pdf icon PDF 11 KB

The Mayor advises Members of the appointments as set out in Appendix W and calls upon the Leader to move the confirmation of the nominations as set out in Appendices X(i), X(ii) and Y

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

                        RESOLVED:

 

1.         That the appointments, as set out in Appendix W to the agenda, be noted.

 

2.         That the appointments, as set out in Appendices X(i), X(ii) and Y to the agenda, be agreed.

22.

To note the continuing appointments as School Governors pdf icon PDF 11 KB

The Mayor reminds Members of the continuing appointments as School Governors, as set out in Appendix Z.

Minutes:

The Mayor asked Members to note the continuing appointment of Members as School Governors.

 

Members were advised that Councillor S R Bull was no longer a governor of The Gateway School.

 

                      RESOLVED:

 

That, subject to the removal of Councillor S R Bull as a governor of The Gateway School, the continuing appointments, as set out in Appendix Z to the agenda, be noted.