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Agenda and draft minutes

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Items
No. Item

1.

Election of The Worshipful The Mayor of Dartford for the ensuing year and announcement of the Mayoress and Mayor's Chaplain

Minutes:

The Mayor, Councillor Mrs. R M Currans, welcomed Members, Guests, Officers and members of the public to the Annual Council meeting.

 

The Leader of the Council, Councillor J A Kite MBE nominated Councillor D J Mote to be elected as Mayor of Dartford for the forthcoming 2018-19 Municipal Year.  The motion was seconded by the Deputy Leader of the Council, Councillor C J Shippam.

 

There being no further nominations Councillor D J Mote was duly elected the Worshipful the Mayor of the Borough for the ensuing 2018 - 19  Municipal Year.

 

Following his election, Councillor Mote made his declaration of acceptance of Office.

 

The meeting then adjourned for a short period.

 

THE WORSHIPFUL THE MAYOR

COUNCILLOR D J MOTE IN THE CHAIR

 

The Mayor thanked his colleagues and all Members for electing him as Mayor of Dartford for the ensuing municipal year. 

 

The Mayor announced that his wife Mrs Ellen Mote would be his Mayoress and invited Mrs Mote to come to the front of the dais where she was invested with her badge of Office.

 

The Mayor also informed the meeting that he had appointed Reverend Andrew Avery as his personal Chaplain during his term of office and invited Reverend Avery to come to the front of the Dias where he was invested with the Chaplain’s Cross by the outgoing Chaplain, Reverend Kenneth Clark.

 

2.

Prayers - Mayor's Chaplain

Minutes:

The Reverend Avery led the Council in prayer

3.

Appointment of Deputy Mayor for the ensuing year and Announcement of the Deputy Mayoress

Minutes:

The Mayor announced that Councillor Roger Perfitt would be Deputy Mayor of Dartford for the ensuing 2018 -19 Municipal Year.

 

Councillor Perfitt made his declaration of acceptance of office and was invested with his Chain of Office.  Councillor Perfitt informed the meeting that his wife Stephanie would be his Deputy Mayoress and duly invested his wife with her Chain of Office.

 

4.

Vote of thanks to the retiring Mayor in respect of services rendered during the past year

Minutes:

The Mayor invited the Leader of the Council, Councillor J A Kite to propose a vote of thanks to the retiring Mayor.

 

Prior to moving his vote of thanks to the retiring Mayor, the Leader of the Council offered his congratulations to the newly elected Mayor and his Mayoral party. Cllr. Kite expressed his admiration for Councillor Mote as an excellent local representative for the people of Dartford with a real passion for the local community who, he was sure, would go on to become a great Mayor for the Borough.

 

The Leader also extended a welcome to the Deputy Lord Lieutenant of Kent and to the Mayor of Gravesham and his Escort.

 

In his vote of thanks to the outgoing Mayor, Councillor Mrs. Rosanna Currans, the Leader reminded Members of her journey through the civic and local government movement. A journey which had begun as a determined and vocal representative of her local Dartford community, seeking compensation for her fellow residents from the EDF energy company, following the notorious power failure across the entire Borough in 2009. The incident, arising from the theft of copper wiring from EDF’s main power cable supplying Dartford, had caused severe disruption and real hardship for residents, companies and organisations throughout the Borough. Mrs Currans’ daily protests and remonstrations with EDF over compensation for the Dartford community had intensified to such a degree that, in desperation, the Chairman of EDF telephoned the Leader of the Council in person, to seek his advice on how to resolve the issue.

 

The Leader’s advice to EDF was to listen to Mrs Currans and co-operate on meeting her demands for compensation for the Dartford community for the inconvenience and personal cost of the power failure. The outcome; a compensation payment of £375k from EDF to the Council; was the catalyst which started Mrs Currans on her subsequent career in local government politics. The first step was her participation in the Leader’s cross-party Panel to distribute the EDF payment to local charities, clubs and organisations in the Borough. Following her participation in the Leader’s EDF Awards Panel, Mrs Currans caught the political bug, and was duly elected as Councillor for Brent Ward for the Local Conservative party in the 2015 Local Council Elections. She quickly established herself as a popular and committed representative for her Ward and the Borough as a whole, with her innate modesty and strong people skills. Her many values had been recognised by the Leader, leading to her appointments first as Deputy Mayor in 2016-17 and then Mayor of Dartford for the past 2017-18 municipal year.

 

That past Mayoral year had been one of tremendous achievement, Cllr. Kite advised, in particular Cllr. Currans continued championing of the downtrodden and disadvantaged in Dartford, allied to her repeated acts of goodwill and her exceptionally successful charity endeavours. Behind the scenes, Rosanna Currans had been ably supported by her ever reliant and modest husband Alan, in what had been an unforgettable year of achievement, together with her Mayoral  ...  view the full minutes text for item 4.

5.

Presentation of a Past Mayor's Badge

Minutes:

The Mayor invited Councillor Currans to the front of the dais where she was presented with her past Mayor’s badge.

 

 

6.

To receive any declarations of interest Members may wish to make

To receive declarations of interest from Members including the term(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

Minutes:

No declarations of interest were made.

7.

To receive apologies for absence

Minutes:

The Managing Director advised Members that apologies had been received from Councillors; I D Armitt, B E Read, Mrs R L Shanks and Mrs R F Storey.

 

8.

Confirmation of Minutes pdf icon PDF 101 KB

To confirm the minutes of the meetings of the General Assembly of the Council held on:

 

(a) 19 March 2018

(b) 5 April 2018

 

Additional documents:

Minutes:

It was moved by Councillor J A Kite and seconded by Councillor C J Shippam and

 

                        RESOLVED:

 

That the Minutes of the GAC meetings held on 19 March 2018 and 5 April 2018 be confirmed as accurate records of those meetings.

 

9.

To note the on-going appointment of the Leader and Deputy Leader of the Council

To note the ongoing appointment of Councillor J A Kite MBEas Leader of the Council until the May 2019 (Annual Meeting) and the appointment of Councillor C J Shippam as Deputy Leader of the Council until the end of the term of office of the Leader of the Council.

Minutes:

The Mayor asked Members to note the ongoing appointments of Councillor J A Kite MBE as Leader of the Council and Councillor C J Shippam as Deputy Leader of the Council, until the May 2019 Annual Meeting: unless they resigned from office, ceased to be a Councillor, or were removed from office by a Council resolution or were otherwise disqualified by law.

 

10.

To note the Announcement of the Shadow Leader of the Council, Group Leaders and their Deputies

To note the announcement that Councillor J S Hawkes will be the Shadow Leader of the Council and Councillor J Jones the Shadow Deputy Leader of the Council from the Labour Group, and that Councillor R Lees and Councillor B E Read will be the Leader and Deputy Leader of the Swanscombe and Greenhithe Residents Association respectively.

Minutes:

The Mayor announced that Councillors J S Hawkes and J Jones of the Labour Group would hold the offices of Shadow Leader and Deputy Shadow Leader of the Council respectively and that Councillors R Lees and B E Read would be the Leader and Deputy Leader respectively, of the Swanscombe and Greenhithe Residents’ Association.

                                                                                                                       

 

11.

To receive and note the size of the Cabinet and to allocate all executive functions to the Cabinet and determine the Terms of Reference of the Cabinet and to allocate all Executive Functions to the Cabinet and Determine the Terms of Reference of the Cabinet (Appendix A) pdf icon PDF 94 KB

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor Shippam, and

 

     RESOLVED:

 

(1) That the size of the Cabinet be set at seven members;

 

(2) That functions be allocated to the Cabinet as a body with the Terms of    Reference set out in Appendix A to the agenda.

 

 

12.

To receive and note the appointment of Members to the Cabinet (Appendix B) pdf icon PDF 42 KB

Minutes:

The Mayor, in accordance with Section 11(3) (b) of the Local Government Act 2000, called upon the Leader to announce the membership of the Cabinet, their portfolios and other Lead Members.

The Leader advised that for the ensuing year, the Cabinet Members would be Councillors J A Kite MBE, C J Shippam, Mrs A D Allen MBE, P F Coleman, K M Kelly, A R Lloyd and, Mrs P A Thurlow, with himself as Chairman and Councillor Shippam as Vice-Chairman with the portfolios set out in Appendix B to the agenda.

The Leader also advised that Cabinet would be supported by Cabinet Delivery Teams with Lead Members as also set out in Appendix B to the Agenda, plus the addition of Councillor J M Ozog as the ‘Armed Forces Champion’.

He advised a further change to the Cabinet Delivery Teams’ Lead Members whereby Councillor Mrs R M Currans would now serve as Lead Member for ‘High Street Revival & Town Centre Regeneration’, replacing Councillor A S Sandhu MBE in that role.  

 

RESOLVED

 

That the membership of the Cabinet and the appointments of Cabinet Delivery Team Lead Members be noted.

 

13.

To Receive and Note the Establishment of the Deed, Trust and Obligations Committee under the Local Government Act 2000, its membership, functions and terms of reference (Appendix C) pdf icon PDF 66 KB

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor CJ Shippam, and

 

RESOLVED:

 

That the Deed, Trust and Obligations Committee be established under the provisions of the Local Government Act 2000 and that the appointments as to membership, and the appointment of the Chairman and Vice-Chairman and the Terms of Reference, be as set out in AppendixC to the agenda. 

 

14.

To Note the Appointment of the Head of Paid Service, Chief Finance Officer and the Monitoring Officer

Minutes:

The Mayor announced that Mr Graham John Harris would be the Head of Paid Service that Mrs Sarah Jane Martin would be the Chief Finance Officer and that Mrs Sheralyn Ann Green would be the Monitoring Officer.

15.

Mayor's Announcements

Minutes:

The incoming Mayor Councillor David Mote, expressed his thanks to his predecessor as Mayor Councillor Rosanna Currans, for all the invaluable lessons he had learnt from her in his role as Deputy Mayor during the preceding municipal year, which he was sure would aid him in his current role going forward.

 

Councillor Mote thanked Members for his election as Mayor for the ensuing 2018/19 municipal year and his family and friends, who had encouraged him to take up the role. He expressed his particular thanks to his wife Ellen, both for her support during the past year as Deputy Mayoress, and for her acceptance of the vital role of Mayoress for the ensuing municipal year. He extended a particular welcome to the Mayor of Gravesham Councillor David Hurley and his Escort Cllr. Greta Goatley, and noted and welcomed the presence of the Mayor elect for Swanscombe and Greenhithe Town Council, Councillor Anita Barham.

 

The Mayor confirmed his adopted charities for the ensuing municipal year as:

 

·         Cherished Memories – Children’s Hospice

·         Home-Start (North West Kent)

·         Mary’s Child

·         SAfE 

 

16.

To confirm the Size and Membership of the Political Groups on the Council (Appendix D) pdf icon PDF 41 KB

Minutes:

17.

To adopt the Rules for Substitution for Committees, Sub-Committees, Boards and Panels (Appendix E) pdf icon PDF 46 KB

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam and;

 

     RESOLVED:

 

That the Rules for Substitution on Standing Committees, Boards and Panels, set out in Appendix E to the Agenda be adopted.

 

 

 

 

18.

To announce the structure of the Labour Group and the allocations/distribution of responsibilities (Appendix F) pdf icon PDF 37 KB

Minutes:

The Mayor announced that the structure of the Labour Group and the allocation/distribution of responsibilities would be as set out in Appendix F to the agenda

 

19.

To consider and agree the Terms of Reference for the General Assembly of the Council (Appendix G) pdf icon PDF 133 KB

Minutes:

It was moved by Councillor J A Kite seconded by Councillor C J Shippam, and

 

       RESOLVED:

That the terms of reference for the General Assembly of the Council, set out in Appendix G to the agenda, be agreed.

 

 

20.

To consider and establish Committees, Sub-committees, Boards, Panels and other bodies, appoint representatives to other bodies and determine the Terms of Reference of and Delegations to such Committees, Boards, Panels and other bodies (Appendices H(i) to U) pdf icon PDF 36 KB

(a)    To note the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other “bodies” within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990 as set out in Appendix H(i) in accordance with the principles detailed in Appendix H(ii).

 

(b)     To adopt the Licensing Committee and its Sub-committee respectively under Section 102(1)(a) of the Local Government Act 1972 and the Licensing Act 2003, to adopt other Committees, Sub-committees, Boards and Panels under Section 102(1)(a) of the Local Government Act 1972 and, as applicable, the Local Government Act 2000, and to note the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices I to S.

 

(c)     To adopt the Cabinet Advisory Panels and note the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix T.

 

(d)    To adopt the Joint Transportation Board as a non-statutory forum and note the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U.

 

(e)  To agree the Terms of Reference and Delegations for Committees,      Sub-committees, Boards and Panels as set out in Appendices I to U.

 

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

           

            RESOLVED:

 

(a) That the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other "bodies" within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990 as set out in Appendix H(i) to the agenda in accordance with the principles detailed at Appendix H(ii) to the agenda, be noted 

(b) That the adoption of the Licensing Committee and its sub Committee respectively under Section 102(1)(a) of the Local Government Act 1972 and the Licensing Act 2003 and the adoption of other Committees, Sub-committees, Boards and Panels under Section 102(1)(a) of the Local Government Act 1972 and, as applicable the Local Government Act 2000 and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, set out in Appendices I to S to the agenda, be agreed. 

(c) That the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix T to the agenda be noted.

(d) That the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix U to the agenda be agreed. 

(e) That the Terms of Reference and Delegations for Committees, Sub –Committees, Boards and Panels as set out in Appendices I to U to the agenda, be agreed.

 

21.

To agree the Calendar of Council and Committee Meetings for 2018/19 and to note the Provisional Calendar for 2019/20 (Appendix V) pdf icon PDF 70 KB

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

 

            RESOLVED:

 

That the dates and times of Council and Committee meetings for 2018/19 and the provisional Calendar of meetings for 2019/20 set out in Appendix V to the agenda be agreed.

 

 

22.

To note the appointments of Councillor representatives by external bodies, and to outside bodies where the term of office exceeds one year (Appendix W) pdf icon PDF 43 KB

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

 

            RESOLVED:

 

That the appointments of Councillor Representatives to outside bodies for a term exceeding one year, as set out in Appendix W to the Agenda, be noted.

 

23.

To appoint Councillors to Outside Bodies and to Liaison Groups (Appendices X and Y) pdf icon PDF 65 KB

Additional documents:

Minutes:

It was moved by Councillor J A Kite and seconded by Councillor C J Shippam, and

 

            RESOLVED:

 

(1) That the appointments of Councillor representatives to Outside Bodies for 2018/19 set out in Appendix X to the agenda be adopted.

 

(2) That the appointments of Councillor representatives to Liaison Groups for 2018/19 set out in Appendix Y to the agenda be adopted.

 

The Mayor advised that the official proceedings had now been concluded and invited all Members, Guests and family members to join him for refreshments in the adjacent Committee Room B12, for food and refreshments in what he hoped would be a fun conclusion to the evening.