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Agenda and draft minutes

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Items
No. Item

1.

Election of The Worshipful The Mayor of Dartford for the ensuing year and announcement of the Mayoress and Mayor's Chaplain

Minutes:

The Mayor, Councillor J Burrell, welcomed Members, Guests, Officers and members of the public to the Annual Council meeting.

 

The Leader of the Council, Councillor J A Kite, nominated Councillor Mrs R M Currans to be elected as Mayor of Dartford for the next Municipal Year.  This was seconded by Councillor C J Shippam.

 

There being no further nominations Councillor Mrs Currans was duly elected the Worshipful the Mayor of the Borough for the 2017 - 18  Municipal Year.

 

Following her election, Councillor Mrs Currans made her declaration of acceptance of office.

 

The meeting then adjourned for a short period.

 

THE WORSHIPFUL THE MAYOR

COUNCILLOR MRS R M CURRANS IN THE CHAIR

 

The Mayor thanked her colleagues and all Members for electing her as Mayor of Dartford for the forthcoming municipal year and said she would endeavour to live up to the faith that Members had placed in her by her election. 

 

The Mayor announced that Corina Bailey would be her Escort for the ensuing Municipal Year and invited Mrs Bailey to come to the front of the dais where she was invested with the Escort’s insignia.

 

The Mayor also informed the meeting that she had appointed Reverend Kenneth Clark as her personal Chaplain during her term of office and hoped that he would continue the excellent work that he had carried out for Councillor Burrell during the last twelve months.  

 

2.

Prayers - Mayor's Chaplain

Minutes:

The Reverend Clark led the Council in prayer

3.

Appointment of Deputy Mayor for the ensuing year and Announcement of the Deputy Mayoress

Minutes:

The Mayor announced that Councillor David Mote would be Deputy Mayor of Dartford for 2017 -18.

 

Councillor Mote made his declaration of acceptance of office and was invested with the Chain of Office.  Councillor Mote informed the meeting that his wife Ellen Mote would be his Deputy Mayoress and duly invested her with the Chain of Office.

 

4.

Vote of thanks to the retiring Mayor in respect of services rendered during the past year

Minutes:

The Mayor invited the Leader of the Council, Councillor J A Kite to propose a vote of thanks to the retiring Mayor.

 

Before moving a vote of thanks to the retiring Mayor Councillor Kite offered his congratulations to the newly elected Mayor and her Mayoral party, explaining that he knew by experience that she would be a tenacious and committed worker for the people of Dartford

 

Councillor Kite extended a welcome to the Deputy Lieutenant of Kent and the Vice - Chairman of Kent County Council together with the Mayor and Mayoress of Gravesham.

 

Councillor Kite went on to speak about the many virtues and services that Councillor Burrell had brought to his role as Mayor highlighting his initial uncertainty about undertaking the role of Mayor and his development into a quietly authoritative speaker. 

 

Councillor Shippam seconded the motion of thanks.

The Shadow Leader of the Council, Councillor Jonathon Hawkes, expressed his best wishes to the new Mayor and his Mayoral party.  He also expressed his thanks and admiration to the outgoing Mayor and highlighted his contributions to the people of Dartford. 

The outgoing Leader of the Swanscombe and Greenhithe Residents’ Association, Councillor Read, congratulated the incoming Mayor, Councillor Currans and her escort Corina Bailey and the new Deputy Mayor and Mayoress on their election to Office. 

Councillor Ann Allen passed her congratulations to Councillor Currans and her Escort and wished them a very successful Mayoral year, and thanked Councillor Burrell for his work with her during the past year.

Councillor Mrs Thurlow congratulated the newly elected Mayoral Party and also praised the retiring Mayor and his wife for the work they had undertaken and gave special thanks to the retiring Mayoress for her assistance in the past year.

 

At the conclusion of the speeches the Motion was put to the vote and it was

RESOLVED:

That sincere thanks and appreciation be accorded to Councillor J Burrell for his outstanding service as Mayor during the past year.

 

The Leader of the Council, Councillor JA Kite, presented Councillor Burrell with a gift certificate on behalf of the Council.  

The Shadow Leader, Councillor J A Hawkes then presented a bouquet of flowers to the outgoing Mayoress,

 

The Mayor then invited Councillor Burrell to respond to the vote of thanks from Members.

 

Councillor Burrell began by congratulating the incoming Mayor, her Escort and the Deputy Mayor and Deputy Mayoress on their election to office. He thanked Councillor Mrs Currans and Councillor D Reynolds for all their help and support in the preceding year as his Deputy Mayor and Escort.

 

In response to the speeches made Councillor Burrell initially thanked Members for electing him as Mayor in the first instance, he viewed it as a great honour and looked back on his year in office with great pleasure.

 

He explained that it had been a Royal year with both the celebrations of the Queen’s 90th Birthday and a visit by the Princess Royal, and that he had developed a deep knowledge of  ...  view the full minutes text for item 4.

5.

Presentation of a Past Mayor's Badge

Minutes:

The Mayor invited Councillor Burrell to the front of the dais where he was presented with his past Mayor’s badge.

 

 

6.

To receive any declarations of interest Members may wish to make

To receive declarations of interest from Members including the term(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

Minutes:

No declarations of interest were made.

7.

To receive apologies for absence

Minutes:

Apologies were received from Councillors Armitt, Hammock and Swinerd

 

8.

Confirmation of Minutes pdf icon PDF 96 KB

To confirm the minutes of the meeting of the General Assembly of the Council held on 20 March 2017.

Minutes:

It was moved by Councillor J A Kite and seconded by Councillor C J Shippam and

 

                        RESOLVED:

 

That the Minutes of the GAC held on 20 March 2017 be confirmed as an accurate record of that meeting.

 

9.

To note the on-going appointment of the Leader of the Council

To note the ongoing appointment of Councillor J A Kite MBEas Leader of the Council until the May 2019 (Annual Meeting) and the appointment of Councillor C J Shippam as Deputy Leader of the Council until the end of the term of office of the Leader of the Council.

Minutes:

The Mayor asked Members to note the ongoing  appointment of  Councillor J A Kite MBE as Leader of the Council until the May 2019 Annual Meeting - unless Councillor Kite resigns from office, is no longer a councillor, is removed from office by a Council resolution or is otherwise disqualified by law.

 

 

10.

Announcement of The Deputy Leader of the Council

Minutes:

The Mayor advised the Council that Councillor C J Shippam would be Deputy Leader of the Council until the May 2019 Annual Meeting -  unless Councillor Shippam resigns from office, is no longer a councillor, is removed from office by the Leader or is otherwise disqualified by law.

 

11.

To note the Announcement of the Shadow Leader of the Council, Group Leaders and their Deputies

To note the announcement that Councillor J S Hawkes will be the Shadow Leader of the Council and Councillor D Page the Shadow Deputy Leader of the Council from the Labour Group, and that Councillor R Lees and Councillor B E Read will be the Leader and Deputy Leader of the Swanscombe and Greenhithe Residents Association respectively.

Minutes:

The Mayor announced that Councillors J S Hawkes and J Jones of the Labour Group would hold the offices of Shadow Leader and Deputy Shadow Leader of the Council respectively.

Councillor Hawkes reported to the Council that he wished to pass his thanks to Councillor Page for her work during the past two years as his deputy.

Councillor Kite also took the opportunity to extend his thanks to Councillor Page for her work as a local ward Councillor, stressing that their political differences did not detract from their shared aim of improving Dartford for its residents.

 

The Mayor further announced that Councillors R Lees and B E Read would be the Leader and Deputy Leader respectively, of the Swanscombe and Greenhithe Residents’ Association.

                                                                                                                       

 

12.

To receive and note the size of the Cabinet and to allocate all executive functions to the Cabinet and determine the Terms of Reference of the Cabinet and to allocate all Executive Functions to the Cabinet and Determine the Terms of Reference of the Cabinet (Appendix A) pdf icon PDF 94 KB

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor Shippam, and

 

     RESOLVED:

 

(1) That the size of the Cabinet be set at seven members;

 

(2) That functions be allocated to the Cabinet as a body with the Terms of    Reference set out in Appendix A to the agenda.

 

 

13.

To receive and note the appointment of Members to the Cabinet (Appendix B) pdf icon PDF 41 KB

Minutes:

The Mayor, in accordance with Section 11(3) (b) of the Local Government Act 2000, called upon the Leader to announce the membership of the Cabinet, their portfolios and other Lead Members.

The Leader advised that for the ensuing year, the Cabinet Members would be Councillors J A Kite, C J Shippam, Mrs A D Allen, P F Coleman, K M Kelly, A R Lloyd and, Mrs P A Thurlow, with himself as Chairman and Councillor Shippam as Vice-Chairman with the portfolios set out in Appendix B to the agenda.

The Leader also advised that Cabinet would be supported by Cabinet Delivery Teams with Lead Members as set out in Appendix B to the Agenda.

 

RESOLVED

 

That the membership of the Cabinet and the appointments of Cabinet Delivery Team Lead Members be noted

 

14.

To Receive and Note the Establishment of the Deed, Trust and Obligations Committee under the Local Government Act 2000, its membership, functions and terms of reference (Appendix C) pdf icon PDF 66 KB

Minutes:

 

 

It was moved by Councillor J A Kite, seconded by Councillor CJ Shippam , and

 

RESOLVED:

 

That the Deed, Trust and Obligations Committee be established under the provisions of the Local Government Act 2000 and that the appointments as to membership, and the appointment of the Chairman and Vice-Chairman and the Terms of Reference, be as set out in AppendixC to the agenda. 

 

15.

To Note the Appointment of the Head of Paid Service, Chief Finance Officer and the Monitoring Officer

Minutes:

The Mayor announced that Mr Graham John Harris would be the Head of Paid Service that Mrs Sarah Jane Martin would be the Chief Finance Officer and that Mrs Sheralyn Ann Green would be the Monitoring Officer.

16.

Mayor's Announcements

Minutes:

The Mayor announced that during her tenure of office she intended to continue her commitment to developing Dartford for it visitors and residents.

 

With regard to her charity, she and her Escort had agreed to continue to support of the Arrow Riding Centre, and to support MIND and Homestart.

 

 

17.

To confirm the Size and Membership of the Political Groups on the Council pdf icon PDF 40 KB

Minutes:

The details of the size and membership of political groups formed by Members of the Council was presented. The Political Groups on the Council comprise the Dartford Borough Council Conservative Group (34), Labour Group (7) and the Swanscombe and Greenhithe Residents’ Association (3).

 

            RESOLVED:

 

That the size and membership of political groups formed by members of the Council, attached at Appendix D to the agenda, be noted.

 

 

 

 

18.

To adopt the Rules for Substitution for Committees, Sub-Committees, Boards and Panels pdf icon PDF 46 KB

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam and;

 

     RESOLVED:

 

That the Rules for Substitution on Standing Committees, Boards and Panels, set out in Appendix E to the Agenda be adopted.

 

 

 

 

19.

To announce the structure of the Labour Group and the allocations/distribution of responsibilities pdf icon PDF 37 KB

Minutes:

The Mayor announced that the structure of the Labour Group and the allocation/distribution of responsibilities would be as set out in the amended Appendix F to the agenda

 

20.

To consider and agree the Terms of Reference for the General Assembly of the Council pdf icon PDF 133 KB

Minutes:

It was moved by Councillor J A Kite seconded by Councillor C J Shippam, and

 

       RESOLVED:

 

That the terms of reference for the General Assembly of the Council, set out in Appendix G to the agenda, be agreed.

 

 

21.

To consider and establish Committees, Sub-committees, Boards, Panels and other bodies, appoint representatives to other bodies and determine the Terms of Reference of and Delegations to such Committees, Boards, Panels and other bodies pdf icon PDF 36 KB

(a)    To note the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other “bodies” within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990 as set out in Appendix H(i) in accordance with the principles detailed in Appendix H(ii).

 

(b)     To adopt the Licensing Committee and its Sub-committee respectively under Section 102(1)(a) of the Local Government Act 1972 and the Licensing Act 2003, to adopt other Committees, Sub-committees, Boards and Panels under Section 102(1)(a) of the Local Government Act 1972 and, as applicable, the Local Government Act 2000, and to note the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices I to S.

 

(c)     To adopt the Cabinet Advisory Panels and note the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix T.

 

(d)    To adopt the Joint Transportation Board as a non-statutory forum and note the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U.

 

(e)  To agree the Terms of Reference and Delegations for Committees,      Sub-committees, Boards and Panels as set out in Appendices I to U.

 

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

           

            RESOLVED:

 

(a) That the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other "bodies" within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990. as set out in Appendix H(i) to the agenda in accordance with the principles detailed at Appendix H(ii) to the agenda, be noted 

(b)  That the adoption of the Licensing Committee and its sub Committee respectively under Section 102(1)(a) of the Local Government Act 1972 and the Licensing Act 2003 and the adoption of other Committees, Sub-committees, Boards and Panels under Section 102(1)(a) of the Local Government Act 1972 and as applicable the Local Government Act 2000 and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, set out in Appendices I to S to the agenda, be agreed. 

(c) That the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix T to the agenda be noted.

(d) That the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix U to the agenda be agreed. 

(e) That the Terms of Reference and Delegations for Committees Sub –Committees, Boards and Panels as set out in Appendices I to U to the agenda, be agreed.

 

22.

To agree the Calendar of Council and Committee Meetings for 2017/18 and to note the Provisional Calendar for 2018/19 pdf icon PDF 70 KB

Additional documents:

Minutes:

 

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

 

            RESOLVED:

 

That the dates and times of meetings set out in Appendix V to the agenda be agreed.

 

 

23.

To note the appointments of Councillor representatives by external bodies, and to outside bodies where the term of office exceeds one year pdf icon PDF 44 KB

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

 

            RESOLVED:

 

That the appointments of Councillor representatives to outside bodies, for a term exceeding one year, as set out in Appendix W to the Agenda, be noted.

 

24.

To appoint Councillors to Outside Bodies and to Liaison Groups pdf icon PDF 66 KB

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

 

            RESOLVED:

 

(1) That the appointments of Councillor representatives to outside bodies for 2017/18 set out in Appendix X to the agenda be adopted.

 

(2) That the appointments of Councillor representatives to liaison groups for 2017/18 set out in Appendix Y to the agenda be adopted.

 

At the conclusion of proceedings the Mayor invited Members and their guests to join her for refreshments.