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Agenda and minutes

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Items
No. Item

1.

Election of The Worshipful The Mayor of Dartford for the ensuing year and announcement of the Mayoress and Mayor's Chaplain

Minutes:

The Mayor, Councillor A S Sandhu welcomed Members, Guests, Officers and members of the public to the Annual Council meeting.

 

The Leader of the Council, Councillor J A Kite, nominated Councillor I D Armitt to be elected as Mayor of the Borough of Dartford for the next Municipal Year. This was seconded by Councillor C J Shippam.

 

There being no further nominations Councillor I D Armitt was duly elected the Worshipful the Mayor of the Borough of Dartford, for the 2015 - 16  Municipal Year.

 

Following his election, Councillor I D Armitt made his declaration of acceptance of office.

 

The meeting then adjourned for a short period.

 

THE WORSHIPFUL THE MAYOR

COUNCILLOR I D ARMITT IN THE CHAIR

 

The Mayor thanked his colleagues and all Members for electing him as Mayor of the Borough for the forthcoming municipal year and said he would endeavour to be fair in all matters he was called upon to do.

 

The Mayor announced that Mrs Lynne Armitt would be his Mayoress for the ensuing Municipal Year and invited her to come to the front of the dais where she was invested with the Mayoress’ badge and chain of office.

 

The Mayor also informed the meeting that he had appointed Reverend Marcel McCarron as his personal Chaplain during his term of office and that he hoped that he would continue the excellent work that he had undertaken for Councillor Sandhu during the last 12 months.

 

2.

Prayers - Mayor's Chaplain

Minutes:

The Reverend McCarron led the Council in prayer.

3.

Appointment of Deputy Mayor for the ensuing year and Announcement of the Deputy Mayoress

Minutes:

The Mayor announced that Councillor John Burrell would be Deputy Mayor of the Borough for the 2015 -16.

 

Councillor Burrell made his declaration of acceptance of office and was invested with the Chain of Office.  Councillor Burrell informed the meeting that his wife, Mrs Eija Burrell would be his Deputy Mayoress and duly invested her with the Chain of Office.

 

4.

Vote of thanks to the retiring Mayor in respect of services rendered during the past year

Minutes:

The Mayor invited the Leader of the Council, Councillor J A Kite to propose a vote of thanks to the retiring Mayor.

 

Councillor Kite moved the Motion and offered his congratulations to the newly elected Mayor, for this the third occasion he had held the Office.  He explained that he knew that the new Mayor was a great servant of local people undertaking much work locally but was also a traditionalist believing in the value of Civic duty and ceremony.

 

He also congratulated his Mayoress and the Deputy Mayor and Mayoress on their appointments, before expressing his thanks to the retiring Mayor, Councillor Sandhu for an exceptional year in office representing the Borough and people of Dartford.

 

Councillor Kite also extended his welcome to the Deputy Lieutenant of Kent and the Chairman of Kent County Council together with the Mayor and Mayoress of Gravesham.

 

Councillor Kite went on to speak about the many virtues and services that Councillor Sandhu had brought to his role as Mayor.  He commenced by informing members that Councillor Sandhu had brought new dimensions to the Mayoralty. While the role of Mayor was steeped in tradition Councillor Sandhu had used new methods to engage with the public and local businesses primarily by making greater use of social media.. 

 

He informed Members that Councillor Sandhu had undertaken extensive fund raising events and methods, such as his much reported parachute jump, and had attended a huge number of public engagements and visited many local businesses.

 

Councillor Kite also informed Members that Councillor Sandhu’ s family had been very much involved in his Mayoral year and that it was therefore a great loss when his mother died earlier in the year.

 

He concluded by saying that Councillor Sandhu had been a great servant to the people of Dartford as Mayor and that he personally hoped that he would return to the role in the future.

 

Councillor Shippam seconded the motion of thanks.

The Leader of the Labour Group Councillor Jonathon Hawkes, expressed his best wishes to the new Mayor and his Mayoral party.  He also expressed his admiration to the outgoing Mayor as he felt that he would be a hard act to follow, especially in terms of the number of engagements that he undertook and the amount of money that he raised for charity.

 

The Leader of the Swanscombe and Greenhithe Residents’ Association Councillor Read congratulated the incoming Mayor Councillor Armitt and to his wife and Councillor Burrell and his wife on their election to Office.  He also thanked Councillor Sandu for his work as Mayor and praised his energy and endeavour and the success of his fundraising.   

Councillor Colemen passed his congratulations to Councillor Armitt and his wife and wished them a very successful Mayoral year.

Councillor Tom Maddison expressed his best wishes to the new Mayor and his admiration for the great energy and work shown by Councillor Sandhu during his term of office.  He commented that an amazing amount of money had been raised  ...  view the full minutes text for item 4.

5.

Presentation of the Past Mayor's Badge

Minutes:

The Mayor invited Councillor Sandhu to the front of the dais where he was presented with his past Mayor’s badge.

 

6.

To receive any declarations of interest Members may wish to make

To receive declarations of interest from Members including the term(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

Minutes:

No declarations of interest were made.

7.

To receive apologies for absence

Minutes:

Apologies were received from Councillors A Bardoe, MA Maddison, and LJ Reynolds.

8.

Confirmation of Minutes pdf icon PDF 111 KB

To confirm the minutes of the meetings of the General Assembly of the Council held on 15 December 2014 and 23 February 2015 as accurate records of proceedings.

Additional documents:

Minutes:

It was moved by Councillor J A Kite and seconded by Councillor C J Shippam and

 

                        RESOLVED:

 

That the Minutes of the meetings of the GAC held on 15 December 2014 and 23 February 2015 be confirmed as accurate records of those meetings.

9.

To note the results of the Elections held on 7 May 2015 pdf icon PDF 2 MB

To note the results of the elections held on 7 May 2015.

Minutes:

Mr Graham Harris, in his role as Returning Officer, announced the results of the Government Elections held on 7 May 2015.

 

Councillor Kite thanked Mr Harris for his report, and the conduct of the election count.  He also extended his thanks to Jeanette Stephens the Electoral Services Manager for the conduct of the election, which was a difficult process with three elections being conducted at the same time in many wards.

 

Councillor Kite thanked all those who stood as candidates at the election from all parties, and commented that serving as a Councillor was a huge responsibility, and encouraged those who were unsuccessful to try again in future.

 

He commented that while the Political Parties were opposing each other he believed that all had an interest in doing the best for the people of Dartford, and that cross party working was generally the best way to achieve that..

 

He paid tribute to all former Councillors who were no longer Members, paying particular tribute to former Councillors Matthew Bryant, Geoff Prout and Tony Martin.

 

Councillor Kite welcomed all new Members to the Council, and welcomed Councillors Keith Kelly and Ann Allen as new Members of his Cabinet.

 

Finally Councillor Kite welcomed Councillor Chris Shippam who was to be his deputy Leader.

 

In response to Councillor Kite’s comments, the Leader of the Labour Group Councillor Hawkes congratulated the Local Conservatives on their victory.

 

He paid tribute to former Councillor Prout who had led the Labour Group for some 10 years, welcomed the three new Labour Councillors and announced that Councillor Daisy Page was to be his deputy, the first woman to hold that position.

 

Councillor Hawkes stated that he felt the next four years would see great change in Dartford and that this would also represent a new era for his party. He stated that he also believed in doing the best for the people of Dartford but warned that while he believed in cross party working, he was sure that his group would provide a robust opposition when this was appropriate..

 

10.

To appoint the Leader of the Council

To appoint the Leader of the Council until the May 2019 (Annual Meeting).

Minutes:

The Mayor asked Members for nominations for the election of Leader of the Council.

 

Councillor Shippam proposed that Councillor Kite be elected as Leader of the Council.

 

Councillor A R Lloyd seconded the proposal.

 

There being no further nominations the Mayor declared that Councillor J A Kite MBE was elected Leader of the Council for a four year term - until the May 2019 Annual Meeting - unless Councillor Kite resigned from office, is suspended from being a councillor, is no longer a councillor, is removed from office by a Council resolution or is otherwise disqualified by law’

 

The Mayor then invited Councillor Kite to address the Council.

 

Councillor Kite spoke briefly about his aims and objectives for the forthcoming period in Office.  He stressed that his Group had made a number of manifesto commitments and that they intended to adhere to them, mentioning a development at The Bridge for the local Rugby club, the Swanscombe Pavilion, a commitment to a development for the Arts, as well as dedicated aid for youth development and community groups.  He further reiterated his commitment to the regeneration of Lowfield Street, in the light of the withdrawal of Tesco.

 

11.

To note the appointment of the Deputy Leader of the Council

To note the appointment of the Deputy Leader of the Council until the May 2019 (Annual Meeting).

Minutes:

The Mayor advised the Council that Councillor C J Shippam would be Deputy Leader of the Council for a four year term - until the May 2019 Annual Meeting -  unless the Councillor Shippam resigned from office, is suspended from being a councillor, is no longer a councillor, is removed from office by the Leader or is otherwise disqualified by law’.

 

 

12.

To note the Announcement of the Shadow Leader of the Council, Group Leaders and their Deputies

To note the announcement of the Shadow Leader of the Council and the Shadow Deputy Leader of the Council and the appointment of Group Leaders and their Deputies.

Minutes:

The Mayor announced that Councillors J S Hawkes and D Page of the Labour Group would hold the offices of Shadow Leader and Deputy Shadow Leader of the Council respectively.

The Mayor further announced that Councillors B E Read and J A Hayes would be the Leader and Deputy Leader respectively, of the Swanscombe and Greenhithe Residents’ Association.

 

13.

To receive and note the size of the Cabinet and to allocate all executive functions to the Cabinet and determine the Terms of Reference of the Cabinet and to allocate all Executive Functions to the Cabinet and Determine the Terms of Reference of the Cabinet (Appendix A) pdf icon PDF 94 KB

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor Shippam, and

 

     RESOLVED:

 

(1) That the size of the Cabinet be set at seven members;

 

(2) That functions be allocated to the Cabinet as a body with the Terms of    Reference set out in Appendix A to the agenda.

 

 

14.

To receive and note the appointment of Members to the Cabinet (Appendix B) pdf icon PDF 51 KB

Additional documents:

Minutes:

The Mayor, in accordance with Section 11(3) (b) of the Local Government Act 2000, called upon the Leader to announce the membership of the Cabinet, their portfolios and other Lead Members.

The Leader advised that for the ensuing year, the Cabinet Members would be Councillors J A Kite, C J Shippam, Mrs A D Allen, P F Coleman, K M Kelly, A R Lloyd and, Mrs P A Thurlow, with himself as Chairman and Councillor Shippam as Vice-Chairman with the portfolios set out in Appendix B to the agenda.

The Leader also advised that Cabinet would be supported by Cabinet Delivery Teams with Lead Members as set out in Appendix B to the Agenda.

He also pointed out that the Lead Member role had been redefined and responsibilities reallocated, and that these alterations had been achieved within existing budgetary provision. Members were also asked to approve revised allowances for these roles which would then be referred to the Independent Remuneration Panel for consideration as part of the wider review that Panel was undertaking on the current Scheme of Members Allowances

Accordingly it was moved by Councillor J A Kite, seconded by Councillor C J Shippam and

 

RESOLVED

 

That the membership of the Cabinet and the appointments of Cabinet Delivery Team Lead Members be noted and that the revisions to the Scheme of Member Allowances for Cabinet Delivery Team Lead Members set out in in Appendix B to the agenda be approved.

 

 

15.

To Receive and Note the Establishment of the Deed, Trust and Obligations Committee under the Local Government Act 2000, its membership, functions and terms of reference (Appendix C) pdf icon PDF 65 KB

Minutes:

 

 

It was moved by Councillor J A Kite, seconded by Councillor CJ Shippam , and

 

RESOLVED:

 

That the Deed, Trust and Obligations Committee be established under the provisions of the Local Government Act 2000 and that the appointments as to membership, and the appointment of the Chairman and Vice-Chairman and the Terms of Reference, be as set out in AppendixC to the agenda. 

 

 

16.

To Note the Appointment of the Head of Paid Service, Chief Finance Officer and the Monitoring Officer

Minutes:

The Mayor announced that Mr Graham John Harris would be the Head of Paid Service that Mrs Sarah Jane Martin would be the Chief Finance Officer and that Mrs Sheralyn Ann Green would be the Monitoring Officer.

17.

Mayor's Announcements

Minutes:

The Mayor announced that during his tenure of office he intended to continue his commitment to developing Dartford town centre, to the Arts and to Civic pride, and to this end he intended to devote time to local schools to involve children in this area.

 

With regard to his charity, he and his Mayoress had agreed to continue with their support of the High Dependency Children’s Care Unit at Darent Valley Hospital.

 

18.

To confirm the Size and Membership of the Political Groups on the Council (Appendix D) pdf icon PDF 39 KB

Minutes:

The details of the size and membership of political groups formed by Members of the Council was presented. The Political Groups on the Council comprise the Dartford Borough Council Conservative Group (34), Labour Group (7) and the Swanscombe and Greenhithe Residents’ Association (3).

 

            RESOLVED:

 

That the size and membership of political groups formed by members of the Council, attached at Appendix D to the agenda, be noted.

 

19.

To adopt the Rules for Substitution for Committees, Sub-Committees, Boards and Panels (Appendix E) pdf icon PDF 48 KB

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam and;

 

     RESOLVED:

 

That the Rules for Substitution on Standing Committees, Boards and Panels, set out in the amended copy of Appendix E as contained in the tabled Addendum and Errata, be adopted.

 

20.

To announce the structure of the Labour Group on the Council and the allocations/distribution of responsibilities (Appendix F) pdf icon PDF 36 KB

Minutes:

The Mayor announced that the structure of the Labour Group and the allocation/distribution of responsibilities would be as set out in Appendix F to the agenda

 

21.

To consider and agree the Terms of Reference for the General Assembly of the Council (Appendix G) pdf icon PDF 96 KB

Minutes:

It was moved by Councillor J A Kite seconded by Councillor C J Shippam, and

 

       RESOLVED:

That the terms of reference for the General Assembly of the Council, set out in Appendix G to the agenda, be agreed.

 

22.

To consider and establish Committees, Sub-committees, Boards, Panels and other bodies, appoint representatives to other bodies and determine the Terms of Reference of and Delegations to such Committees, Boards, Panels and other bodies (Appendices H(i) to V(ii) pdf icon PDF 36 KB

(a)    To note the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other “bodies” within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990 as set out in Appendix H(i) in accordance with the principles detailed in Appendix H(ii).

 

(b)     To adopt the Licensing Committee and its Sub-committee respectively under Section 102(1)(a) of the Local Government Act 1972 and the Licensing Act 2003, to adopt other Committees, Sub-committees, Boards and Panels under Section 102(1)(a) of the Local Government Act 1972 and, as applicable, the Local Government Act 2000, and to note the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices I to U.

 

(c)     To adopt the Cabinet Advisory Panels and note the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix V(i).

 

(d)    To adopt the Joint Transportation Board as a non-statutory forum and note the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix V(ii).

 

 

(e)  To agree the Terms of Reference and Delegations for Committees,    Sub-committees, Boards and Panels as set out in Appendices I to V(ii).

 

 

 

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

           

            RESOLVED:

 

(a) That the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other "bodies" within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990. as set out in Appendix H(i) to the agenda in accordance with the principles detailed at Appendix H(ii) to the agenda, be noted 

(b)  That the adoption of the Licensing Committee and its sub Committee respectively under Section 102(1)(a) of the Local Government Act 1972 and the Licensing Act 2003 and the adoption of other Committees, Sub-committees, Boards and Panels under Section 102(1)(a) of the Local Government Act 1972 and as applicable the Local Government Act 2000 and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, set out in Appendices I to U to the agenda, be agreed. 

(c) That the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix V(i) to the agenda be noted.

(d) That the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix V(ii) to the agenda be agreed. 

(e) That the Terms of Reference and for Delegations Committees Sub Committees Boards and Panels as set out in Appendices I to V (ii) to the agenda, be agreed.

 

 

 

23.

To agree the Calendar of Council and Committee Meetings for 2015/16 and to note the Provisional Calendar for 2016/17 (Appendix W) pdf icon PDF 81 KB

Additional documents:

Minutes:

 

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

 

            RESOLVED:

 

That the dates and times of meetings set out in Appendix W to the agenda be agreed.

 

 

24.

To note the appointments of Councillor representatives by external bodies, and to outside bodies where the term of office exceeds one year (Appendix X) pdf icon PDF 41 KB

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

 

            RESOLVED:

 

That the appointments of Councillor representatives to outside bodies, for a term exceeding one year, as set out in Appendix X  to the Agenda be noted.

 

25.

To appoint Councillors to Outside Bodies and to Liaison Groups (Appendices Y and Z) pdf icon PDF 73 KB

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor C J Shippam, and

 

            RESOLVED:

 

(1) That the appointments of Councillor representatives to outside bodies for 2015/16 set out in Appendix Y to the agenda be adopted.

 

(2) That the appointments of Councillor representatives to liaison groups for 2015/16 set out in Appendix Z to the agenda be adopted.

 

 

At the conclusion of proceedings the Mayor invited Members and their guests to join him for refreshments.