Skip to content

H1 - do not remove

Agenda and minutes

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Items
No. Item

1.

Election of The Worshipful The Mayor of Dartford for the ensuing year

The Mayor asks for nominations for the election of the Mayor of the Borough for the ensuing year.

 

CouncillorMrs P A Thurlow will be nominated and seconded.

 

The Mayor will ask if there are any further nominations.

 

If there is more than one nomination, the Mayor will conduct an election by a show of hands in the order in which the persons have been nominated.

 

The retiring Mayor of Dartford, Councillor Mrs A D Allen, will then declare the successful nominee to be duly elected The Worshipful The Mayor of the Borough of Dartford for the ensuing year.

 

The newly elected Mayor reads aloud and signs the Declaration of Acceptance of Office, which is then handed to the Managing Director for his signature.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director, the retiring Mayor and Father Zammit process out of the Chamber.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director and Father Zammit return to the Chamber and take their places on the dais.

 

The Mayor thanks the Council for herelection and:

 

(a)       informs Members that Mr Denzil Reynolds will be appointed as her Escort for the ensuring year and invites him to the front of the dais and invests him with the badge of office and he takes his seat on the dais.

 

(b)       advises Members on the appointment of her personal Chaplain. The Mayor invites the new Chaplain, Reverend Nick Williams, to come to the front of the dais where Father Zammit invests him with the Chaplain’s Cross. The Mayor invites the new Chaplain to take a seat on the dais. Father Zammit takes the seat vacated on the floor of the Chamber.

Minutes:

The Mayor, Councillor Mrs A D Allen welcomed Members, Guests, Officers and members of the public to the Annual Council meeting.

 

The Leader of the Council, Councillor J A Kite, nominated Councillor Mrs P A Thurlow to be elected as Mayor of the Borough of Dartford for the next Municipal Year. In making his nomination, the Leader paid tribute to Councillor Thurlow’s longstanding service as both Cabinet and Lead Member, her forthright but balanced views and her foresight. Her appointment as Mayor, if confirmed, would complete a family circle of achievement following in the footsteps of her late husband Keith, a past Mayor of Dartford. Councillor A R Martin seconded the nomination.

 

There being no further nominations Councillor Mrs P A Thurlow was duly elected the Worshipful the Mayor of the Borough of Dartford, for the 2013-14 Municipal Year 

 

Following her election, Councillor Mrs P A Thurlow made her declaration of acceptance of office.

 

The meeting then adjourned for a short period.

 

 

THE WORSHIPFUL THE MAYOR

COUNCILLOR MRS P A THURLOW IN THE CHAIR

 

The Mayor thanked her colleagues and all Members for electing her as Mayor of the Borough for the forthcoming municipal year and said she would endeavour to be fair in all matters she was called upon to do.

 

The Mayor announced that Mr Denzil Reynolds would be her Escort for the ensuing municipal year and invited him to come to the front of the dais where he was invested with the Escort’s badge and ribbon of office.

 

The Mayor also informed the meeting that she had appointed Reverend Nick Williams as her personal Chaplain during her term of office. Father Zammit invested Reverend Williams with the Chaplain’s Cross.

 

2.

Prayers

Minutes:

The Reverend Williams led the Council in prayer.

 

3.

Appointment of Deputy Mayor for the ensuing year

The Mayor announces that Councillor A S Sandhu MBE will be Deputy Mayor of the Borough.

 

The Mayor invites the Deputy Mayor Elect to the front of the dais where the Managing Director will ask for the Declaration of Acceptance of Office to be signed.  The Deputy Mayor reads aloud and signs the Declaration of Acceptance of Office which is then handed to the Managing Director for his signature.  At this point the Deputy Mayor is robed by the Sergeant whereupon the Mayor will invest the Insignia of Office, assisted as necessary by the Sergeant, and then proceeds to the dais.  The Deputy Mayor then takes the Deputy’s chair.

 

The Deputy Mayor announces who will be his Deputy Mayoress for the ensuing year, whereupon the Deputy Mayoress Elect proceeds to the front of the dais and is invested with the chain of office and takes her seat on the dais.

Minutes:

The Mayor announced that Councillor Avtar S Sandhu MBE would be Deputy Mayor of the Borough for 2013-14.

 

Councillor Sandhu made his declaration of acceptance of office and was invested with the Chain of Office. Councillor Sandhu informed the meeting that his wife, Mrs Sukhwinder Sandhu would be his Deputy Mayoress and duly invested her with the Chain of Office.

 

4.

Vote of thanks to the retiring Mayor in respect of services rendered during the past year

The Mayor calls upon Councillor J A Kite MBE to propose a vote of thanks to the retiring Mayor.

 

The Mayor calls for the motion to be seconded and invites other Members of the Council to speak.

 

The Mayor puts the motion.

 

The Mayor invites Councillor Mrs A D Allen to reply to the vote of thanks.

Minutes:

The Mayor invited the Leader of the Council, Councillor J A Kite to propose a vote of thanks to the retiring mayor.

 

Councillor Kite moved the Motion and offered his congratulations to the newly elected Mayor, her Escort and the Deputy Mayor and Mayoress on their appointments, before expressing his thanks to the retiring Mayor, Councillor Mrs Ann Allen for an exceptional year in office representing the Borough and people of Dartford.

 

The Leader praised Councillor Allen’s many qualities and her quiet but effective unassuming manner. He noted in particular her championing of the disadvantaged, her ability to connect and empathise with people and in the process, enrich their lives. She unfailingly addressed constituent’s problems and concerns and wherever possible found solutions, or suggested a way forward through her unrivalled local knowledge of Dartford and its affairs.  

 

The Leader also praised the efforts of Miss Kim Cooper in her role as Mayor’s Escort and the full part she had played during an exceptionally busy mayoral cycle, including the many events to celebrate The Queen’s Diamond Jubilee and the  London Olympics.  Miss Cooper had grown into the role and played a full part in assisting the Mayor as escort, guide and friend in representing the Borough throughout the year.

 

The Deputy Leader of the Council, Councillor A R Martin seconded the Motion and added his own congratulations to the Mayor, her Escort, the Deputy Mayor and Deputy Mayoress on their election to Office, before adding his thanks to Councillor Allen as departing Mayor.

 

He paid tribute to Councillor Allen’s many endearing personal qualities which were underpinned by a steely determination to get things done. He praised her commitment to her many charitable causes and to addressing constituents concerns. He also paid particular tribute to the efforts of Miss Kim Cooper as Mayor’s Escort and the role of Father Zammit as the Mayor’s personal Chaplin during the past mayoral year.

 

The Shadow Leader of the Council, Councillor G T Prout offered his congratulations to the newly elected Mayor, her Escort and the Deputy Mayor and Mayoress on their appointments, prior to congratulating Councillor Allen and her Escort Miss Kim Cooper on their outstanding year in office. He paid particular tribute to the many functions and events that Councillor Allen and Miss Cooper had attended during a particularly busy mayoral year which had featured both the 2012 Olympic events and the celebration of The Queen’s Diamond Jubilee. He regretted that the English Summer had not matched the efforts of Councillor Allen and Miss Cooper who, despite the adverse weather on many occasions, had stuck to their task in representing the Borough and sharing with its residents many notable occasions.

 

Councillor Read offered his congratulations to the new Mayor, her Escort and the Deputy Mayor and Deputy Mayoress on their election to office, before adding his congratulations to Councillor Allen on an exceptional year in office. He praised Councillor Allen for speaking for the people of Dartford during her term as Mayor without political  ...  view the full minutes text for item 4.

5.

Presentation of a Bar for the Past Mayor's Badge

Minutes:

The Mayor invited Councillor Mrs A D Allen to the front of the dais where she was presented with a bar to her past Mayor’s badge.

 

6.

To receive any declarations of interest Members may wish to make

To receive declarations of interest from Members including the term(s) of the Grant of Dispensation (if any) by the Audit Board or Managing Director.

Minutes:

No declarations of interest were made.

7.

To receive apologies for absence

Minutes:

Apologies were received from Councillors J Burrell and Mrs R L Shanks.

8.

Confirmation of Minutes pdf icon PDF 115 KB

To confirm the minutes of the meeting of the General Assembly of the Council held on 18 March 2013 as an accurate record.

Minutes:

It was moved by Councillor J A Kite and seconded by Councillor A R Martin and

 

                        RESOLVED:

 

That the Minutes of the GAC held on 18 March 2013 be confirmed as an accurate record.

9.

To note the on-going appointment of the Leader and Deputy Leader of the Council

The Mayor asks that it be noted that Councillor J A Kite MBEhas been elected for a 4 year term until the May 2015 (Annual Meeting) and that Councillor A R Martin will hold office until the end of the term of office of the Leader of the Council.

Minutes:

The Mayor asked Members to note the on-going appointments of Councillor J A Kite MBE and Councillor A R Martin as Leader and Deputy Leader of the Council respectively until the May 2015 Annual Meeting and invited Councillor Kite to address the Council.

 

The Leader noted that the Council was meeting for the first time since the sad passing of Baroness Thatcher, who had a special connection with Dartford from her early years in politics. He passed his condolences to Baroness Thatcher’s family. He also offered his congratulations to colleagues from all sides of the Chamber following their success in the KCC elections held on 2 May. He noted that 2013 also marked the 80th anniversary of the Charter of Incorporation creating the Borough of Dartford. To mark that historic event it was proposed to resurrect the Dartford Civic Society, under the leadership of Councillor Ian Armitt, to draw on his experience and that of other former Mayors in the formation and progress of Dartford as a Borough Council. The

year also marked the 30th anniversary of the founding of The Orchard Theatre Dartford. Councillor Kite acknowledged the pivotal roles played by Councillor John Muckle and former Councillor Ivor Jones in founding the theatre.

 

Looking to the year ahead, the Leader hoped that Dartford FC would build on their success of the 2012-13 season, despite the loss of some key players to clubs in higher divisions. DFC had raised the profile and reputation of Dartford during their first season in the Conference Premier League. The past year had also seen Dartford named as a Mary Portas Pilot Town under the scheme for the enrichment of High Streets and awarded £80,000 in Government cash and advice for the continued development of the town centre. The Town Centre Team and the Council looked forward to spending the award wisely on new ventures to promote the town centre. He noted that Mary Portas had recently visited Dartford and been supportive of the Council’s efforts in the development of Lowfield Street, advocating a proactive engagement with Tesco to bring the retailers development plans to fruition as quickly as possible.

 

Finally Councillor Kite advised Members of what he considered the high spot in the Council’s achievements during the past year, the award by UNISON to the Council for being a Living Wage Employer: the first local authority in Kent to sign-up to this undertaking.

 

10.

Announcement of Shadow Leader of the Council, Group Leaders and their Deputies

The Mayor announces that Councillors G T Prout and M J Bryantof the Labour Group will hold the offices of Shadow Leader and the Shadow Deputy Leader of the Council respectively.

 

The Mayor announces that Councillors B E Read and L J Bobbywill be the Leader and Deputy Leader of the Swanscombe and Greenhithe Residents’ Association.

Minutes:

The Mayor announced that Councillors G T Prout and M J Bryant of the Labour Group would hold the offices of Shadow Leader and Deputy Shadow Leader of the Council respectively.

The Mayor further announced that Councillors B E Read and L J Bobby would be the Leader and Deputy Leader respectively, of the Swanscombe and Greenhithe Residents’ Association.

 

11.

To receive and note the size of the Cabinet and to allocate all executive functions to the Cabinet and determine the Terms of Reference of the Cabinet pdf icon PDF 90 KB

Appendix A

 

The Mayor calls upon the Leader to announce the size of the Cabinet.

 

The Mayor calls upon the Leader to move that all functions be allocated to the Cabinet as a body within the Terms of Reference as set out in Appendix A

 

The Mayor calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

     RESOLVED:

 

(1) That the size of the Cabinet be set at five members;

 

(2) That functions be allocated to the Cabinet as a body with the Terms of    Reference set out in Appendix A to the agenda.

 

12.

To receive and note the appointment of Members to the Cabinet pdf icon PDF 37 KB

Appendix B

 

The Mayor calls upon the Leader to announce who will form the Cabinet for the ensuing year and that portfolios (with no decision making) will be held by Cabinet members and the Lead Members as set out in Appendix B.

Minutes:

The Mayor, in accordance with Section 11(3) (b) of the Local Government Act 2000, called upon the Leader to announce the membership of the Cabinet, their portfolios and other Lead Members.

The Leader advised that for the ensuing year, the Cabinet Members would be Councillors J A Kite, A R Martin, P F Coleman, A R Lloyd and C J Shippam, with himself as Chairman and Councillor Martin as Vice-Chairman with the portfolios set out in Appendix B to the agenda.

The Cabinet would be supported by the following Lead Members - Councillors Mrs A D Allen, A Bardoe, S H Brown, D Hammock, E J Lampkin and B E Read with responsibilities as set out in Appendix B.

 

 

13.

Establishment of the Deed, Trust and Obligations Committee pdf icon PDF 65 KB

Appendix C

 

Announcement of the establishment of the Deed, Trust and Obligations Committee under the Local Government Act 2000 and the appointments as to membership and appointments to Chairman and Vice-Chairman made in accordance with the wishes of the Cabinet and to move that the Deed, Trust and Obligations Committee has the Terms of Reference as set out in Appendix C.

Minutes:

 

 

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

RESOLVED:

 

That the Deed, Trust and Obligations Committee be established under the Local Government Act 2000 and that the appointments as to membership, and the appointment of the Chairman and Vice-Chairman and the Terms of Reference, be as set out in AppendixC to the agenda. 

 

 

14.

Announcement of the Head of Paid Service, Chief Finance Officer and the Monitoring Officer

Minutes:

The Mayor announced that Mr Graham John Harris would be the Head of Paid Service (pursuant to section 4 of the Local Government and Housing Act 1989) and Chief Finance Officer (pursuant to section 151 of the Local Government Act 1972) and that Mr Christopher Gordon Oliver would be the Monitoring Officer (pursuant to section 5 of the Local Government and Housing Act 1989).

 

15.

Mayor's Announcements

Minutes:

Councillor Thurlow renewed her thanks to all Members for choosing her as Mayor, a role she regarded as a great honour and one she would not be undertaking lightly. She assured Members that she would do her best to promote Dartford, its people and businesses whenever and wherever she could during her term in office.

 

The Mayor advised that she took great pride in her contribution to the work of the Mayor’s Charity Committee which had raised more than £82,000 in the past 5 years alone. She would be supporting two local charities during the forthcoming mayoral year:

 

·         The Renal Unit at Darent Valley Hospital

·         The North West Kent Disabled Foundation

 

The Mayor explained that the regional Renal Unit at Darent Valley Hospital being set up under Dr Sri Prassad was of particular importance to her, given her late husband Keith’s illness and the considerable distances he had had to travel to obtain treatment. She hoped to invite Dr Prassad to address Members at a future date on his proposals. Her second supported charity revolved around helping disabled people who meet at Waller Park Pavilion: a proactive group who had recently acquired a new mini bus to pursue their activities in the local community and beyond.

 

The Mayor also expressed a wish to see the skate park in Central Park completed, and would be raising awareness of that project during her term in office.

 

In concluding her announcements the Mayor thanked all Members, her Escort Mr Denzil Reynolds and all her family for their support during her year as Deputy Mayor. 

 

16.

Confirmation of Political Groups pdf icon PDF 39 KB

Appendix D

 

The Mayor calls upon the Managing Director in his capacity as Proper Officer to give details of the size and membership of political groups formed by Members of the Council, as set out in Appendix D.

Minutes:

17.

Adoption of Rules for Substitution pdf icon PDF 48 KB

Appendix E

 

The Mayor calls upon the Leader to move the adoption of the Rules for Substitution on Standing Committees, Boards and Panels, as set out in Appendix E.

 

The Mayor then calls for the motion to be seconded and put to the meeting for approval.

 

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin and;

 

     RESOLVED:

 

That the Rules for Substitution on Standing Committees, Boards and Panels, set out in the amended copy of Appendix E as contained in the tabled Addendum and Errata, be adopted.

 

 

18.

Announcement of the structure of the Labour Group and the allocations/distribution of responsibilities pdf icon PDF 38 KB

Appendix F

 

The Mayor announces that the structure of the Labour Group and the allocation/distribution of responsibilities are as set out in Appendix F.

Minutes:

The Mayor announced that the structure of the Labour Group and the allocation/distribution of responsibilities would be as set out in Appendix F to the agenda

 

19.

To consider and agree the Terms of Reference for the General Assembly of the Council pdf icon PDF 95 KB

Appendix G

 

The Mayor calls upon the Leader to move Terms of Reference as set out in Appendix G.

 

The Mayor then calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite seconded by Councillor A R Martin, and

 

       RESOLVED:

 

That the terms of reference for the General Assembly of the Council, set out in Appendix G to the agenda, be agreed.

 

 

20.

To consider and establish Committees, Sub-committees, Boards, Panels and other bodies, appoint representatives to other bodies and determine the Terms of Reference of and Delegations to such Committees, Boards, Panels and other bodies pdf icon PDF 35 KB

Appendices H(i) to V

 

The Mayor calls upon the Leader to move the following:

 

(a)    the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other “bodies” within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990.  Details of the entitlement of each political group to representation on each of these “bodies” are set out in Appendix H(i) in accordance with the principles contained in the 1989 Act and 1990 Regulations.  These principles are set out in Appendix H(ii).

 

(b)     the adoption of the Licensing Committee and its Sub-committee respectively under Section 102(1)(a) of the Local Government Act 1972 and the Licensing Act 2003 and the adoption of other Committees, Sub-committees, Boards and Panels under Section 102(1)(a) of the Local Government Act 1972 and as applicable the Local Government Act 2000 and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices I to U.

 

(c)     the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix V(i).

 

(d)    the adoption of the Dartford Locality Board and the appointments to membership made as set out in Appendix V(ii).

 

(e)    the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix V(iii).

 

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Committees, Sub-committees, Boards and Panels, the Mayor calls upon the Leader to move that the Committees, Sub-committees, Boards and Panels have the Terms of Reference and Delegations as set out in Appendices I to U.

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Cabinet Advisory Panels, Dartford Locality Board and the Joint Transportation Board the Mayor calls upon the Leader to move the Terms of Reference as set out in Appendices V(i), (ii) and (iii).

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

           

            RESOLVED:

 

(1) That the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other "bodies" within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990 be agreed. Details of the entitlement of each political group to representation on each of these "bodies" to be as set out in Appendix H(i) to the agenda in accordance with the principles contained in the 1989 Act and 1990 Regulations attached at Appendix H(ii) to the agenda. 

(2)  That the adoption of the Licensing Committee respectively under Section 102(1)(a) of the Local Government Act 1972 and the Licensing Act 2003 and the adoption of other Committees, Sub-committees, Boards and Panels under Section 102(1)(a) of the Local Government Act 1972 and as applicable the Local Government Act 2000 and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, set out in Appendices I to U to the agenda and the Addendum and Errata to the agenda tabled at the meeting, be agreed. 

(3) That the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix V(i) to the agenda be noted.

(4) That the adoption of the Dartford Locality Board and the appointments to membership set out in Appendix V(ii) to the agenda be agreed. 

(5) That the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix V(iii) to the agenda be agreed. 

(6)  That the Terms of Reference for the Cabinet Advisory Panels, Dartford Locality Board and the Joint Transportation Board set out in Appendices V(i), (ii) and (iii) to the agenda respectively, be agreed.

 

 

21.

To appoint the days and hour of the meetings of the Council and of its Standing Committees, Sub-committees, Boards, Panels and other bodies/forums during 2013/14 pdf icon PDF 81 KB

Appendix W

 

The Mayor calls upon the Leader to move the adoption of the dates and times shown as set out in Appendix W.

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

 

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

            RESOLVED:

 

That the dates and times of meetings set out in Appendix W to the agenda be agreed.

 

22.

To note the appointments of Councillor representatives by external bodies, and to outside bodies where the term of office exceeds one year pdf icon PDF 41 KB

Appendix X

 

The Mayor calls upon Members to note the appointments set out in Appendix X.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

            RESOLVED:

 

That the appointments of Councillor representatives to outside bodies, for a term exceeding one year, as set out in Appendix X be noted.

 

23.

To appoint Councillors to Outside Bodies and to Liaison Groups pdf icon PDF 73 KB

Appendices Y and Z

 

The Mayor calls upon the Leader to move the adoption of the nominations for new appointments for 2013/2014 as set out in Appendices Y and Z.

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

            RESOLVED:

 

(1) That the appointments of Councillor representatives to outside bodies for 2013/14 set out in Appendix Y to the agenda be adopted.

 

(2) That the appointments of Councillor representatives to liaison groups for 2013/14 set out in Appendix Z to the agenda be adopted.

 

Before bringing the meeting to a close, the Mayor asked Members to join her in offering her congratulations to Councillor Patrick Kelly, following his award of the Imperial Service Medal from Her Majesty in recognition of his long and distinguished service at the Ministry of Defence.

 

Councillor Patrick Kelly thanked the Mayor and Members for their congratulations and offered his own to the Mayor and Deputy Mayor on their appointments.

 

At the conclusion of proceedings the Mayor invited Members and their guests to join her for refreshments.