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Agenda and minutes

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Items
No. Item

1.

Election of The Worshipful The Mayor of Dartford for the ensuing year

The Mayor asks for nominations for the election of the Mayor of the Borough for the ensuing year.

 

CouncillorMrs A D Allen will be nominated and seconded.

 

The Mayor will ask if there are any further nominations.

 

If there is more than one nomination, the Mayor will conduct an election by a show of hands in the order in which the persons have been nominated.

 

The retiring Mayor of Dartford, Councillor E J Lampkin, will then declare the successful nominee to be duly elected The Worshipful The Mayor of the Borough of Dartford for the ensuing year.

 

The newly elected Mayor reads aloud and signs the Declaration of Acceptance of Office, which is then handed to the Managing Director for his signature.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director, the retiring Mayor and Reverend Richard Arding process out of the Chamber.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director and Reverend Richard Arding return to the Chamber and take their places on the dais.

 

The Mayor thanks the Council for herelection and:

 

(a)       informs Members that Miss Kim Cooper will be appointed as her Escort for the ensuring year and invites her to the front of the dais and invests her with the badge of office and she takes her seat on the dais.

 

(b)       advises Members on the appointment of her personal Chaplain. The Mayor invites the new Chaplain, Father Patrick Zammit, to come to the front of the dais where Reverend Richard Arding invests him with the Chaplain’s Cross. The Mayor invites the new Chaplain to take a seat on the dais. Reverend Richard Arding takes the seat vacated on the floor of the Chamber.

Minutes:

The Mayor, Councillor E J Lampkin welcomed Members, Guests, Officers and members of the public to the Annual Council meeting.

 

The Leader of the Council, Councillor J A Kite, nominated Councillor Mrs A D Allen to be elected as Mayor of the Borough for the ensuing 2012/13 Municipal Year which was seconded by Councillor A R Martin.

 

There being no further nominations Councillor Mrs A D Allen was duly elected the Worshipful the Mayor of the Borough of Dartford, for the 2012/13 Municipal Year 

 

Following her election, Councillor Mrs A D Allen made her declaration of acceptance of office.

 

The meeting then adjourned for a short period.

 

THE WORSHIPFUL THE MAYOR

COUNCILLOR MRS A D ALLEN IN THE CHAIR

 

The Mayor thanked Members for electing her as Mayor of the Borough for the forthcoming municipal year and looked forward to receiving their support in what would be a special year with the London Olympics and the Queen’s Diamond Jubilee celebrations.

 

The Mayor announced that Miss Kim Cooper her friend and associate from the voluntary sector would be her Escort for the year and invited Miss Cooper to come to the front of the dais where she was invested with the Escort’s badge and ribbon.

 

The Mayor also informed the meeting that she had appointed Father Patrick Zammit as her personal Chaplain during her term of office. Reverend Arding invested Father Zammit with the Chaplain’s Cross.

 

 

2.

Prayers

Minutes:

At the Mayor’s invitation Father Zammit led the Council in prayer.

3.

Appointment of Deputy Mayor for the ensuing year

The Mayor announces that Councillor Mrs P A Thurlow will be Deputy Mayor of the Borough.

 

The Mayor invites the Deputy Mayor Elect to the front of the dais where the Managing Director will ask for the Declaration of Acceptance of Office to be signed.  The Deputy Mayor reads aloud and signs the Declaration of Acceptance of Office which is then handed to the Managing Director for his signature.  At this point the Deputy Mayor is robed by the Sergeant whereupon the Mayor will invest the Insignia of Office, assisted as necessary by the Sergeant, and then proceeds to the dais.  The Deputy Mayor then takes the Deputy’s chair.

 

The Deputy Mayor announces who will be her Escort for the ensuing year, whereupon the Escort proceeds to the front of the dais and is invested with the badge of office and takes their seat on the dais.

Minutes:

The Mayor announced that Councillor Mrs Patsy Thurlow would be Deputy Mayor of the Borough for the 2012/13 Municipal Year.

 

Councillor Mrs Thurlow made her declaration of acceptance of office and was invested with the Insignia of Office. Councillor Mrs Thurlow informed the meeting that Mr Denzil Reynolds would be her Escort during her term in Office and duly invested him with the Escort’s badge and ribbon.

4.

Vote of thanks to the retiring Mayor in respect of services rendered during the past year

The Mayor calls upon Councillor J A Kite MBE to propose a vote of thanks to the retiring Mayor.

 

The Mayor calls for the motion to be seconded and invites other Members of the Council to speak.

 

The Mayor puts the motion.

 

The Mayor invites Councillor E J Lampkin to reply to the vote of thanks.

Minutes:

The Mayor invited the Leader of the Council, Councillor J A Kite to propose a vote of thanks to the retiring mayor.

 

Councillor Kite moved the motion and congratulated the newly elected Mayor, Deputy Mayor and their respective Escorts on their appointments, before expressing his thanks to the retiring Mayor, Councillor Eddie Lampkin for a memorable year in office.

 

The Leader recalled his long association with Councillor Lampkin dating back to their formative years together in local politics in the Dartford Conservative Association, where Councillor Lampkin had displayed a keen eye for detail and adherence to the rules of protocol. Their association had matured into friendship with their election as Councillors for Dartford, where Councillor Lampkin had continued to display his individual qualities on both the Development Control Board and Joint Transportation Board. During his term as Mayor Councillor Lampkin had acted as a bridge between the Council and residents and had connected with the public bringing a common touch to the mayoral role. The Leader praised Councillor Lampkin’s hard work and noted that he had carried out his Mayoral duties whilst holding a full-time job which had presented its own challenges. In all of his efforts Councillor Lampkin had been ably supported by his mother, Mrs Brenda Lampkin, as his Mayoress and his father Derek.

 

The Deputy Leader of the Council, Councillor A R Martin, seconded the motion and  added his own congratulations to the Mayor, Deputy Mayor and their respective Escorts on their election to Office, and his thanks to Councillor Lampkin as departing Mayor.

 

The Shadow Leader of the Council, Councillor G T Prout, congratulated the Mayor and Deputy Mayor on their appointments before congratulating Councillor Lampkin and his mother Brenda on their year in office.

The Shadow Leader congratulated Councillor Lampkin on a year of achievement including the historic conferring of two Honorary Aldermanships  in addition to presiding over a significant number of mayoral events frequently recorded in the local press. Councillor Lampkin’s charities continued to work well and had benefitted from his mayoral efforts, a significant achievement in the challenging economic climate.

 

Councillor Read offered his congratulations to the new Mayor and Deputy Mayor and their Escorts, before adding his congratulations on behalf of his Association to Councillor Lampkin on his year in Mayoral office. In addition to praising his performance, Councillor Read paid tribute to Councillor Lampkin’s unfailing cheerfulness and friendly manner both as Mayor and as a colleague.

 

Other Members added their congratulations to the newly elected Mayor, Deputy Mayor and their Escorts and thanked Councillor Lampkin for a highly successful and individual year in office as Mayor. All paid particular tribute to his friendly and outgoing personality as a fellow Councillor and his ability to connect with people.

The Mayor added her own congratulations and expressed her pleasure in supporting Councillor Lampkin as Deputy Mayor and invited him to respond to the vote of thanks.

 

Councillor Lampkin offered his own congratulations to Councillor Allen on her election to a  ...  view the full minutes text for item 4.

5.

Presentation of Past Mayor's Badge

Minutes:

The Mayor invited Councillor E J Lampkin to the front of the dais where he was presented with his past Mayor’s badge.

6.

To receive any declarations of interest Members may wish to make

Minutes:

No declarations of interest were made.

7.

To receive apologies for absence

Minutes:

Apologies were received from Councillors I D Armitt and S East.

8.

Confirmation of Minutes pdf icon PDF 101 KB

To confirm the minutes from the meetings of the General Assembly of the Council held on 12 December 2011, 27 February 2012 (Budget) and 26 March 2012 (Special).

Additional documents:

Minutes:

It was moved by Councillor JA Kite and seconded by Councillor A R Martin and

 

            RESOLVED:

 

That the Minutes of the meetings of the GAC held on 12 December 2011, 27 February 2012 and 26 March 2012 be confirmed as correct records.

 

 

9.

To note the on-going appointment of the Leader and Deputy Leader of the Council

The Mayor asks that it be noted that Councillor J A Kite MBEand Councillor A R Martin have been appointed respectively as Leader and Deputy Leader of the Council until the May 2015 (Annual Meeting).

Minutes:

The Mayor asked Members to note the on-going appointments of Councillor J A Kite MBE and Councillor A R Martin as Leader and Deputy Leader of the Council respectively until the May 2015 Annual Meeting and invited Councillor Kite to address the Council.

 

The Leader spoke of his pride in Dartford and the privilege he felt in his role as Leader of the Council focussing on meeting resident’s needs. He expressed his thanks to the Managing Director and to officers for their support and made particular mention of the Finance team who had ensured the Council remained on a firm financial footing in times of continuing economic uncertainty. Councillor Kite also thanked his Deputy, Councillor Tony Martin, his Cabinet colleagues and Lead Members and the Conservative Group as a whole, for their support throughout the preceding municipal year. He also thanked Councillor Read and his Group for their continued support which he felt demonstrated the value of cross-party co-operation in local government and thanked the Shadow Leader and the Labour Group for their efforts on behalf of the people of Dartford.

 

The Leader made special mention of Colin Cloke and his outstanding record of duty to the Mayoralty and the Council as a whole and commented on his friendship with Colin. He wished Colin and his family every success in his continuing recovery.

 

Looking to the year ahead the Leader said that the Council would continue to deliver services to the community, operate from a low tax-base and take further necessary measures as the difficult economic climate dictated. In the process, he hoped that the Council would be able to produce further successes to add to the new facilities in Central Park, the Judo Centre (presently being used by the British Olympic team) and the many benefits achieved by the disbursement of monies from the Switched on Community Fund.  He encouraged Members to support Dartford Football Club in their forthcoming play-off game. The continued success of the club was a source of civic pride, following the decision by the Council to expand the facilities at Princes Park to the benefit of the Club and the entire Dartford community.

 

10.

Announcement of Shadow Leader of the Council, Group Leaders and their Deputies

The Mayor announces that Councillors G T Prout and M J Bryant of the Labour Group will hold the offices of Shadow Leader and the Shadow Deputy Leader of the Council respectively.

 

The Mayor announces that Councillors B E Read and L J Bobby will be the Leader and Deputy Leader of the Swanscombe and Greenhithe Residents’ Association.

Minutes:

The Mayor announced that Councillors G T Prout and M J Bryant of the Labour Group would hold the offices of Shadow Leader and Deputy Shadow Leader of the Council respectively.

The Mayor further announced that Councillors B E Read and L J Bobby would be the Leader and Deputy Leader respectively, of the Swanscombe and Greenhithe Residents’ Association.

 

11.

To receive and note the size of the Cabinet and to allocate all executive functions to the Cabinet and determine the Terms of Reference of the Cabinet pdf icon PDF 90 KB

Appendix A

 

The Mayor calls upon the Leader to announce the size of the Cabinet.

 

The Mayor calls upon the Leader to move that all functions be allocated to the Cabinet as a body within the Terms of Reference as set out in Appendix A

 

The Mayor calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

     RESOLVED:

 

(1) That the size of the Cabinet be set at five members;

 

(2) That functions be allocated to the Cabinet as a body with the Terms of    Reference set out in Appendix A to the agenda.

 

12.

To receive and note the appointment of Members to the Cabinet pdf icon PDF 36 KB

Appendix B

 

The Mayor calls upon the Leader to announce who will form the Cabinet for the ensuing year and that portfolios (with no decision making) will be held by Cabinet members and the Lead Members as set out in Appendix B.

Minutes:

The Mayor, in accordance with Section 11(3)(b) of the Local Government Act 2000, called upon the Leader to announce the membership of the Cabinet, their portfolios and other Lead Members.

The Leader advised that for the ensuing year, the Cabinet Members would be Councillors J A Kite, A R Martin, P F Coleman, A R Lloyd and C J Shippam, with himself as Chairman and Councillor Martin as Vice-Chairman with the portfolios set out in Appendix B to the agenda. Councillor Patsy Thurlow would act as special advisor to Councillor Lloyd.

The Cabinet would be supported by the following Lead Members - Councillors Mrs A D Allen, A Bardoe, S H Brown, D Hammock, E J Lampkin and B E Read as set out in Appendix B.

 

13.

Establishment of the Deed, Trust and Obligations Committee pdf icon PDF 65 KB

Appendix C

 

Announcement of the establishment of the Deed, Trust and Obligations Committee under the Local Government Act 2000 and the appointments as to membership and appointments to Chairman and Vice-Chairman made in accordance with the wishes of the Cabinet and to move that the Deed, Trust and Obligations Committee has the Terms of Reference as set out in Appendix C.

Minutes:

 

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

RESOLVED: that the Deed, Trust and Obligations Committee be established under the Local Government Act 2000 and that the appointments as to membership, and the appointment of the Chairman and Vice-Chairman and the Terms of Reference, be as set out in Appendix C to the agenda. 

 

14.

Announcement of the Head of Paid Service, Chief Finance Officer and the Monitoring Officer

Minutes:

The Mayor announced that Mr Graham John Harris would be the Head of Paid Service (pursuant to section 4 of the Local Government and Housing Act 1989) and Chief Finance Officer (pursuant to section 151 of the Local Government Act 1972) and that Mr Christopher Gordon Oliver would be the Monitoring Officer (pursuant to section 5 of the Local Government and Housing Act 1989).

 

15.

Mayor's Announcements

Minutes:

The Mayor informed the Council that she would be supporting the following local charities during her year of office:

 

·        The New Yorkers Club

·        Alzheimer’s & Dementia Carers Support Unit

·        The Mayor’s Fund for Young People.

 

The Mayor advised that details of her Fund for Young People would be made available in due course.

 

 

16.

Confirmation of Political Groups pdf icon PDF 39 KB

Appendix D

 

The Mayor calls upon the Managing Director in his capacity as Proper Officer to give details of the size and membership of political groups formed by Members of the Council, as set out in Appendix D.

Minutes:

The details of the size and membership of political groups formed by Members of the Council was presented. The Political Groups on the Council comprise the Dartford Borough Council Conservative Group (31), Labour Group (9), and the Swanscombe and Greenhithe Residents’ Association (4).

 

            RESOLVED:

 

That the size and membership of political groups formed by members of the Council, attached at Appendix D to the agenda, be noted.

 

17.

Adoption of Rules for Substitution pdf icon PDF 50 KB

Appendix E

 

The Mayor calls upon the Leader to move the adoption of the Rules for Substitution on Standing Committees, Boards and Panels, as set out in Appendix E.

 

The Mayor then calls for the motion to be seconded and put to the meeting for approval.

 

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin and;

 

     RESOLVED:

 

That the Rules for Substitution on Standing Committees, Boards and Panels, set out in Appendix E to the agenda, be adopted.

 

18.

Announcement of the structure of the Labour Group and the allocations/distribution of responsibilities pdf icon PDF 38 KB

Appendix F

 

The Mayor announces that the structure of the Labour Group and the allocation/distribution of responsibilities are as set out in Appendix F.

Minutes:

The Mayor announced that the structure of the Labour Group and the allocation/distribution of responsibilities would be as set out in Appendix F to the agenda

19.

To consider and agree the Terms of Reference for the General Assembly of the Council pdf icon PDF 89 KB

Appendix G

 

The Mayor calls upon the Leader to move Terms of Reference as set out in Appendix G.

 

The Mayor then calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite seconded by Councillor A R Martin, and

 

       RESOLVED:

That the terms of reference for the General Assembly of the Council, set out in Appendix G to the agenda, be agreed.

 

20.

To consider and establish Committees, Sub-committees, Boards, Panels and other bodies, appoint representatives to other bodies and determine the Terms of Reference of and Delegations to such Committees, Boards, Panels and other bodies pdf icon PDF 35 KB

Appendices H(i) to U

 

The Mayor calls upon the Leader to move the following:

 

(a)    the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other “bodies” within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990.  Details of the entitlement of each political group to representation on each of these “bodies” are set out in Appendix H(i) in accordance with the principles contained in the 1989 Act and 1990 Regulations.  These principles are set out in Appendix H(ii).

 

(b)     the adoption of the Licensing Committee respectively under Section 102(1)(a) of the Local Government Act 1972 and the Licensing Act 2003 and the adoption of other Committees, Sub-committees, Boards and Panels under Section 102(1)(a) of the Local Government Act 1972 and as applicable the Local Government Act 2000 and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices I to T.

 

(c)     the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U(i).

 

(d)    the adoption of the Dartford Locality Board and the appointments to membership made as set out in Appendix U(ii).

 

(e)    the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U(iii).

 

(f)     the adoption of the Electoral Provisions Sub-committee and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U(iv).

 

(g)    the adoption of the Grants Approval Panel and the appointments to membership made as set out in Appendix U(v).

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Committees, Sub-committees, Boards and Panels, the Mayor calls upon the Leader to move that the Committees, Sub-committees, Boards and Panels have the Terms of Reference and Delegations as set out in Appendices I to T.

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Cabinet Advisory Panels, Dartford Locality Board, Joint Transportation Board, Electoral Provisions Sub-committee and Grants Approval Panel the Mayor calls upon the Leader to move the Terms of Reference as set out in Appendices U(i) and U(iv).

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

           

            RESOLVED:

 

(1) That the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other "bodies" within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990 be agreed. Details of the entitlement of each political group to representation on each of these "bodies" to be as set out in Appendix H(i) to the agenda in accordance with the principles contained in the 1989 Act and 1990 Regulations attached at Appendix H(ii) to the agenda. 

(2)  That the adoption of the Licensing Committee respectively under Section 102(1)(a) of the Local Government Act 1972 and the Licensing Act 2003 and the adoption of other Committees, Sub-committees, Boards and Panels under Section 102(1)(a) of the Local Government Act 1972 and as applicable the Local Government Act 2000 and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, set out in Appendices I to T to the agenda be agreed. 

(3) That the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix U(i) to the agenda be agreed. 

(4) That the adoption of the Dartford Locality Board and the appointments to membership set out in Appendix U(ii) to the agenda be agreed. 

(5) That the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix U(iii) to the agenda be agreed. 

(6) That the adoption of the Electoral Provisions Sub-committee and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix U(iv) to the agenda be agreed.

(7) That the adoption of the Grants Approval Panel and the appointments to membership set out in Appendix U(v) to the agenda be agreed.

 

(8) That the Terms of Reference for the Cabinet Advisory Panels, Dartford Locality Board, Joint Transportation Board, the Electoral Provisions Sub-committee and Grants Approval Panel set out in Appendices U(i) to U(v) to the agenda respectively, be agreed.

 

21.

To appoint the days and hour of the meetings of the Council and of its Standing Committees, Sub-committees, Boards, Panels and other bodies/forums during 2012/13 pdf icon PDF 77 KB

Appendix V

 

The Mayor calls upon the Leader to move the adoption of the dates and times shown as set out in Appendix V.

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

            RESOLVED:

 

That the dates and times of meetings set out in Appendix V to the agenda be agreed.

 

22.

To note the appointments of Councillor representatives by external bodies, and to outside bodies where the term of office exceeds one year pdf icon PDF 44 KB

Appendix W

 

The Mayor calls upon Members to note the appointments set out in Appendix W.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

            RESOLVED:

 

(1) That the appointment of Councillor Representatives by external bodies set out in Appendix W be noted.

 

(2) That the appointments of Councillor representatives to outside bodies, for a term exceeding one year, set out in Appendix W be noted.

 

23.

To appoint Councillors to Outside Bodies and to Liaison Groups pdf icon PDF 69 KB

Appendices X and Y

 

The Mayor calls upon the Leader to move the adoption of the nominations for new appointments for 2012/2013 as set out in Appendices X and Y.

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

            RESOLVED:

 

(1) That the appointments of Councillor representatives to outside bodies for 2012/13 set out in Appendix X to the agenda be adopted.

 

(2) That the appointments of Councillor representatives to liaison groups for 2012/13 set out in Appendix Y to the agenda be adopted.