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Agenda and minutes

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Items
No. Item

1.

Election of The Worshipful The Mayor of Dartford for the ensuing year

The Mayor asks for nominations for the election of the Mayor of the Borough for the ensuing year.

 

Councillor P F Coleman will be nominated and seconded.

 

The Mayor will ask if there are any further nominations.

 

If there is more than one nomination, the Mayor will conduct an election by a show of hands in the order in which the persons have been nominated.

 

The Mayor will then declare the successful nominee to be duly elected The Worshipful The Mayor of the Borough of Dartford for the ensuing year.

 

The Mayor reads aloud and signs the Declaration of Acceptance of Office, which is then handed to the Managing Director for his signature.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director, the retiring Mayor and the Reverend David Norley process out of the Chamber.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director and the Reverend David Norley return to the Chamber and take their places on the dais.

 

The Mayor thanks the Council for hiselection and:

 

(a)       informs Members who will be his Mayoress for the ensuing year. The Mayoress Elect proceeds to the front of the dais and the Mayor invests her with the Chain and Badge and she takes her seat on the dais.

 

(b)       advises Members on the appointment of his personal Chaplain. The Mayor invites the new Chaplain to come to the front of the dais where Reverend David Norley invests him/her with the Chaplain’s Cross. The Mayor invites the new Chaplain to take a seat on the dais. The Revered David Norley takes the seat vacated on the floor of the Chamber.

 

Minutes:

Councillor J A Kite nominated Councillor P F Coleman for election as Mayor of the Borough, for the ensuing year 2010/2011.

 

Councillor A R Martin seconded the nomination.  There being no further nominations, the Mayor declared Councillor P F Coleman to be duly elected the Worshipful the Mayor of the Borough of Dartford, for the ensuing year 2010/2011.

 

Following his election, Councillor P F Coleman made his declaration of acceptance of office.

 

The meeting then adjourned for a short period.

 

THE WORSHIPFUL THE MAYOR

COUNCILLOR P F COLEMAN IN THE CHAIR

 

The Mayor thanked members for electing him as Mayor of the Borough for the forthcoming year. He announced that his wife Mrs Doreen Coleman would be his Mayoress for the year and invited her to come to the front of the dais where he invested her with the Chain and Badge.

 

The Mayor also informed the meeting that he had appointed Father William Scanlan as his personal Chaplain during his term of office. The Reverend D Norley invested Father Scanlan with the Chaplain’s Cross.

 

2.

Prayers

Minutes:

The Mayor invited the Father Scanlan to say prayers.

3.

Appointment of Deputy Mayor for the ensuing year

The Mayor announces who will be Deputy Mayor of the Borough.

 

The Mayor invites the Deputy Mayor Elect to the front of the dais where the Managing Director will ask for the Declaration of Acceptance of Office to be signed.  The Deputy Mayor reads aloud and signs the Declaration of Acceptance of Office which is then handed to the Managing Director for his signature.  At this point the Deputy Mayor is robed by the Sergeant whereupon the Mayor will invest the Insignia of Office, assisted as necessary by the Sergeant, and then proceeds to the dais.  The Deputy Mayor then takes the Deputy’s chair.

 

The Deputy Mayor announces who will be Deputy Mayoress for the ensuing year, whereupon she proceeds to the front of the dais and is invested with the Chain and Badge and takes her seat on the dais.

 

Minutes:

The Mayor announced that Councillor E J Lampkin would be Deputy Mayor of the Borough for the ensuing year 2010/2011.

 

Councillor Lampkin made his declaration of acceptance of office and was invested with the insignia of office. Councillor Lampkin informed the meeting that his mother, Mrs Brenda Lampkin, would be his Deputy Mayoress during his term of office and duly invested her with the Chain and Badge.

4.

Vote of thanks to the retiring Mayor in respect of services rendered during the past Year

The Mayor calls upon Councillor J A Kite to propose a vote of thanks to the retiring Mayor.

 

The Mayor calls for the motion to be seconded and invites other Members of the Council to speak.

 

The Mayor puts the motion.

 

The Mayor invites Councillor Mrs J A Rickwood to reply to the vote of thanks.

 

Minutes:

The Mayor invited Councillor Kite to propose a vote of thanks to the retiring Mayor.

 

The Leader of the Council, Councillor J A Kite, congratulated the newly elected Mayor and Deputy Mayor on their appointments before expressing his thanks to the retiring Mayor, Councillor Mrs Rickwood, for her outstanding efforts in promoting the Borough of Dartford.  Her warm, bubbly and vibrant personality had impressed all whom she had met in the course of her civic duties and, he believed, helped to build new bridges in the Dartford community, whilst cementing existing ties. He felt that Councillor Mrs Rickwood had helped to personalise the role of the Mayor in the eyes of the local community greatly enhancing the Council’s reputation amongst constituents in the process. He wished Councillor Mrs Rickwood every success in the future.

 

The Shadow Leader of the Council, Councillor G T Prout, congratulated the Mayor and Deputy Mayor on their appointments and noted that Dartford’s newly elected MP, Mr Gareth Johnson, was present in the Chamber. Councillor Prout congratulated his former pupil on his election to the Palace of Westminster, before congratulating Councillor Mrs Rickwood on an outstanding year. Councillor Mrs Rickwood had performed her Mayoral duties with dignity and skill and her support and encouragement of the voluntary and education sectors had been significant. He noted that she had raised over £16,000 for her 4 nominated charities and had created a very positive impact in the community on behalf of the Council.

 

Councillor Read added his thanks to the outgoing Mayor commenting that Councillor Mrs Rickwood had performed faultlessly in Office, enhancing the profile of the Council with her warm personality and people friendly skills.

 

Other Members spoke in praise of Councillor Mrs Rickwood’s dedication and her warmth in dealing with local people and organisations, including local charities and the Town Twinning Association.

 

Finally, Councillor Coleman, in his capacity as retiring Deputy Mayor, thanked Councillor Mrs Rickwood for an enjoyable year. He invited Councillor Mrs Rickwood to respond.

 

Councillor Mrs Rickwood responded to the vote of thanks adding her personal congratulations to Councillor Coleman and Councillor Lampkin on their elections to Office, and thanked Members on all sides of the Chamber for their kind words. She thanked her family and her Escort, Councillor Marilyn Peters and her family, for all their support throughout the past year which had been filled with many highlights. The grandeur of the investiture ceremonies at Greenwich University had been particularly memorable, as had been the Remembrance Day Service, despite the rain. She had also enjoyed all the day-to-day activities of her role; attending school and church functions, contact with the various uniformed youth groups and the veteran’s associations. In closing, Councillor Mrs Rickwood gave special thanks to the Caretaking team who she said were unfailingly helpful and cheerful and an unseen strength within the Council.

 

Councillor Mrs Rickwood presented a gift to the Mayor’s Attendant in appreciation of his support throughout the year.

 

On behalf of the Council,  ...  view the full minutes text for item 4.

5.

Presentation of Past Mayor's Badge

Minutes:

The Mayor invited Councillor Mrs Rickwood to the dais for the presentation of her past Mayor’s badge.  

6.

To receive any declarations of interest Members may wish to make

Minutes:

No declarations of interest were made.

7.

To receive apologies for absence

Minutes:

Apologies for absence were received from Councillors L J Bobby, T A Maddison and Mrs D J Stoate.

8.

Election of Leader of the Council

The Mayor asks for nominations for the election of the Leader of the Council, pursuant to Section 11(3)(a) of the Local Government Act 2000.

 

Councillor J A Kite will be nominated and seconded.

 

The Mayor will ask if there are any further nominations.

 

If there is more than one nomination, the Mayor will conduct an election by a show of hands in the order in which the persons have been nominated.

 

The Mayor will then declare the successful nominee to be duly elected Leader of the Council for the ensuing municipal year.

 

Minutes:

It was moved by Councillor A R Martin, and seconded by Councillor Mrs A D Allen, that Councillor J A Kite be elected Leader of the Council, for the ensuing year.

 

There being no further nominations, the Mayor declared Councillor J A Kite to be duly elected Leader of the Council for the ensuing municipal year and invited him to address the meeting.

 

Councillor Kite thanked Members for his re-election as Leader, a role which continued to give him great pleasure and in which he was helped by the co-operation and understanding of colleagues from all sides of the Chamber. Councillor Kite noted the presence of Dartford’s newly elected MP, Mr Gareth Johnson, in the Chamber and wished Mr Johnson every success at Westminster.

9.

Announcement of Deputy Leader of the Council

Minutes:

10.

Announcement of Shadow Leader of the Council, Group Leaders and their Deputies

The Mayor announces that Councillors G T Prout and M J Bryant will hold the offices of Shadow Leader and the Shadow Deputy Leader of the Council respectively.

 

The Mayor announces that Councillors B E Read and L J Bobby will be the Leader and Deputy Leader of the Swanscombe and Greenhithe Residents’ Association.

 

Minutes:

The Mayor advised that for the ensuing year, Councillor G T Prout and Councillor M J Bryant would be the Shadow Leader and the Shadow Deputy Leader of the Council respectively, and that Councillor B E Read and Councillor L J Bobby would be the Leader and Deputy Leader of the Swanscombe and Greenhithe Residents’ Association respectively.

 

11.

To consider and agree the size of the Cabinet and to allocate all executive functions to the Cabinet and determine the Terms of Reference of the Cabinet pdf icon PDF 36 KB

Appendix A

 

The Mayor calls upon the Leader to move that;

 

(a)       pursuant to Section 11(8) of the Local Government Act 2000 the size of the Cabinet be six;

(b)       pursuant to Section 15(2) of the Local Government Act 2000 all functions be allocated to the Cabinet as a body with the Terms of Reference as set out in Appendix A;

 

The Mayor calls for the motion to be seconded and put to the meeting for approval.

 

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

                 RESOLVED:

 

1.         That, pursuant to Section 11(8) of the Local Government Act 2000, the size of the Cabinet be set at six members.

 

2.         That, pursuant to Section 15(2) of the Local Government Act 2000, all functions be allocated to the Cabinet as a body with the Terms of Reference set out in Appendix A to the agenda.

 

12.

Announcement of Appointment to the Cabinet by the Leader of the Council, allocation of Portfolios within the Cabinet (with no decision making), the appointment of Junior Ministers and the allocation of areas of responsibility and appointments to the Deed, Trust and Obligations Committee pdf icon PDF 16 KB

Appendix B & C

 

The Mayor advises that in accordance with Section 11(3) (b) of the Local Government Act 2000, Councillors Mrs A D Allen, S H Brown, J A Kite, A R Martin, B E Read and Mrs P A Thurlow will be appointed to the Cabinet for the ensuing year.  The portfolios (with no decision making) will be held by the Cabinet Members as set out in Appendix B.  Councillors J A Kite and A R Martin will be the Chairman and Vice-Chairman respectively.

 

The Cabinet will be supported by Councillors M Davis, D A Hammock, E J Lampkin, A Lloyd, R S L Perfitt, A E Peters, M Peters, R Shanks, C Shippam and A Wells, the Junior Ministers, with areas of responsibility as set out in Appendix B.

 

Announcement of the establishment of the Deed, Trust and Obligations Committee under the Local Government Act 2000 and the appointments as to membership and appointments to Chairman and Vice Chairman made in accordance with the wishes of the Cabinet as set out in Appendix C and to move that the Deed, Trust and Obligations Committee has the Terms of Reference as set out in Appendix C.

Additional documents:

Minutes:

The Mayor advised that in accordance with Section 11(3) of the Local Government Act 2000, for the ensuing year, the Cabinet Members will be Councillors Mrs A D Allen, S H Brown, J A Kite, A R Martin, B E Read and Mrs P A Thurlow. The portfolios (with no decision making) will be held by the Cabinet members as set out in Appendix B to the Agenda.  Councillors J A Kite and A R Martin will be the Chairman and Vice-Chairman of the Cabinet respectively. 

The Cabinet would be supported by Councillors M Davis, D A Hammock, E J Lampkin, A R Lloyd, R S L Perfitt, A E Peters, M I Peters, Mrs R L Shanks,

C J Shippam and A Wells, as Junior Ministers with the areas of responsibility set out in Appendix B to the Agenda. In addition the Cabinet would be supported by the Mayor in his capacity as Special Advisor on Housing (unremunerated).

 

The Mayor further advised that the Deed, Trust and Obligations Committee would be established under the Local Government Act 2000, and that the appointments as to membership including Chairman and Vice Chairman and the Terms of Reference, be made in accordance with the wishes of the Cabinet as set out in Appendix C. 

 

 

13.

Announcement of Head of Paid Service, Chief Finance Officer, Monitoring Officer and Deputy Monitoring Officer

Minutes:

The Mayor advised that Mr Graham John Harris would be the Head of Paid Service (pursuant to Section 4 of the Local Government and Housing Act 1989) and Chief Finance Officer (pursuant to Section 151 of the Local Government Act 1972) and that Mr Christopher Gordon Oliver would be the Monitoring Officer (pursuant to Section 5 of the Local Government and Housing Act 1989) and that Mrs Marie Kelly-Stone would be the Deputy Monitoring Officer.

14.

Mayor's Announcements

Minutes:

The Mayor informed the Council that he would be supporting four local charities during his Mayoral Year: the ‘Little Buds’ Special Care Baby Unit (SCBU), Darent Valley Hospital; North West Kent LIFE; Bexley & Dartford Samaritans; and the ‘House of Mercy’ hostel. Councillor Coleman said that support for the last named charity was in furtherance of his special responsibilities for Housing. He added that his theme for his Mayoral year was the promotion of trade and commerce in the Borough.

 

The Mayor thanked his wife, daughters and grand children for attending the ceremony and for their continued support in undertaking his duties.

 

15.

Confirmation of Political Groups pdf icon PDF 11 KB

Appendix D

 

The Mayor calls upon the Managing Director in his capacity as Proper Officer to give details of the size and membership of political groups formed by Members of the Council, as set out in Appendix D.

 

Minutes:

The details of the size and membership of political groups formed by Members of the Council was presented. The Political Groups on the Council comprise the Dartford Borough Council Conservative Group (26), Labour Group (12), Swanscombe and Greenhithe Residents’ Association (6).

 

                        RESOLVED:

 

That the size and membership of political groups formed by members of the Council, attached at Appendix D to the agenda, be noted.

 

16.

Adoption of Rules for Substitution pdf icon PDF 18 KB

Appendix E

 

The Mayor calls upon the Leader to move the adoption of the Rules for Substitution on Standing Committees, Boards and Panels, as set out in Appendix E.

 

The Mayor then calls for the motion to be seconded and put to the meeting for approval.

 

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin and;

 

     RESOLVED:

 

That the Rules for Substitution on Standing Committees, Boards and Panels, set out in Appendix E to the agenda, be adopted.

 

17.

Announcement of the structure of the Labour Group and the allocations/distribution of responsibilities pdf icon PDF 10 KB

Appendix F

 

The Mayor announces that the structure of the Labour Group and the allocation/distribution of responsibilities are as set out in Appendix F.

 

Minutes:

18.

To consider and agree the Terms of Reference for the General Assembly of the Council pdf icon PDF 45 KB

Appendix G

 

The Mayor calls upon the Leader to move that Council has the Terms of Reference as set out in Appendix G.

 

The Mayor then calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

       RESOLVED:

That the terms of reference for the General Assembly of the Council, set out in Appendix G to the agenda, be agreed.

 

19.

To consider and establish the Quality Services and Scrutiny Committees, the Standards Committee , Crime and Disorder (Overview & Scrutiny) Committee, Treasury Management Panel and other Standing Committees, Sub-committees, Boards, Panels and other bodies, appoint representatives to other bodies and determine the Terms of Reference of and Delegations to such Committees, Boards, Panels and other bodies pdf icon PDF 11 KB

Appendices H to V

 

The Mayor calls upon the Leader to move the following:

 

(a)    the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other “bodies” within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990.  Details of the entitlement of each political group to representation on each of these “bodies” are set out in Appendix H in accordance with the principles contained in the 1989 Act and 1990 Regulations.  These principles are set out in Appendix I.

 

(b)    the adoption of the Quality Services and Scrutiny Committees, the Standards Committee, Crime and Disorder (Overview & Scrutiny) Committee, Treasury Management Panel and other Standing Committees, Sub-committees, Boards and Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices J to U.

 

(NB: The Sub-committees, Boards and Panels referred to above shall be deemed to be “Committees” for the purposes of Section 102(1) (a) of the Local Government Act 1972).

 

(c)     the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix V(i).

 

(d)    the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix V(ii).

 

(e)    the adoption of the Electoral Provisions Sub-committee and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix V(iii).

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Quality Services and Scrutiny Committees, the Standards Committee, Crime and Disorder (Overview & Scrutiny) Committee, Treasury Management Panel and other Standing Committees, Sub-committees, Boards and Panels, the Mayor calls upon the Leader to move that the Committees, Sub-committees, Boards and Panels have the Terms of Reference and Delegations as set out in Appendices J to U.

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Cabinet Advisory Panels, Joint Transportation Board, and the Electoral Provisions Sub-committee the Mayor calls upon the Leader to move the Terms of Reference as set out in Appendices V(i) to V(iii).

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

           

                        RESOLVED:

 

(1)       That the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other "bodies" within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990 be agreed. Details of the entitlement of each political group to representation on each of these "bodies" to be as set out in Appendix H to the agenda in accordance with the principles contained in the 1989 Act and 1990 Regulations. These principles are set out in Appendix I to the agenda. 

(2)       That the adoption of the Quality Services and Scrutiny Committees, the Standards Committee, Crime and Disorder (Overview and Scrutiny) Committee, Treasury Management Panel and other Standing Committees, Sub-committees, Boards and Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, set out in Appendices J to U to the agenda, be approved. 

(3)       That the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix V(i) to the agenda be approved. 

(4)       That the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix V(ii) to the agenda be approved. 

(5)                   That the adoption of the Electoral Provisions Sub-committee and the appointments to membership made in accordance with the wishes of the political groups on the Council set out in Appendix V(iii) be approved.

 (6)      That the Terms of Reference and Delegations for the Quality Services and Scrutiny Committees, the Standards Committee, the Crime and Disorder (Overview & Scrutiny) Committee, the Treasury Management Panel and other Standing Committees, Boards and Panels set out in Appendices J to U of the agenda be approved.

 

(9)       That the Terms of Reference for the Cabinet Advisory Panels, Joint Transportation Board and the Electoral Provisions Sub-committee set out in Appendices V(i), V(ii) and V(iii) to the agenda respectively, be approved.

 

20.

To appoint the days and hour of the meetings of the Council and of its Standing Committees, Sub-committees, Boards, Panels and other bodies/forums during the ensuing year 2010/11 and provisionally appoint the days and hour of the meetings for the year 2011/2012 pdf icon PDF 40 KB

Appendix W

 

The Mayor calls upon the Leader to move the adoption of the dates and times shown as set out in Appendix W.

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

 

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

            RESOLVED:

 

That the dates and times of meetings set out in Appendix W to the agenda be agreed.

 

21.

To note the appointments of Councillor representatives by external bodies, and to outside bodies where the term of office exceeds one year pdf icon PDF 9 KB

Appendices X and Y

 

The Mayor calls upon Members to note the continuing appointments set out in Appendices X and Y.

 

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

            RESOLVED:

 

(i)         That the appointment of Councillor Representatives by external bodies set out in Appendix X be noted.

 

(ii)        That the appointments of Councillor representatives to outside bodies, for a term exceeding one year, set out in Appendix Y be noted.

 

22.

To appoint Councillors to Outside Bodies and to Liaison Groups pdf icon PDF 25 KB

Appendices Z(i) and Z(ii)

 

The Mayor calls upon the Leader to move the adoption of the nominations for new appointments for 2010/2011 as set out in Appendices Z(i) and Z(ii).

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

 

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

            RESOLVED:

 

(i)         That the appointments of Councillor representatives to outside bodies set out in Appendix Z(i) to the agenda be adopted.

 

(ii)        That the appointments of Councillor representatives to liaison groups set out in Appendix Z(ii) to the agenda be adopted.