Skip to content

H1 - do not remove

Agenda and minutes

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Items
No. Item

1.

Election of The Worshipful The Mayor of Dartford for the ensuing year

The Mayor asks for nominations for the election of the Mayor of the Borough for the ensuing year.

 

Councillor I D Armitt will be nominated and seconded.

 

The Mayor will ask if there are any further nominations.

 

If there is more than one nomination, the Mayor will conduct an election by a show of hands in the order in which the persons have been nominated.

 

The Mayor will then declare the successful nominee to be duly elected The Worshipful The Mayor of the Borough of Dartford for the ensuing year.

 

The Mayor reads aloud and signs the Declaration of Acceptance of Office, which is then handed to the Managing Director for his signature.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director, the retiring Mayor and the Reverend Richard Barron process out of the Chamber.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director and the Reverend Richard Barron return to the Chamber and take their places on the dais.

 

The Mayor thanks the Council for his election and announces:

 

(a)       that Mrs Lynne Armitt will be his Mayoress for the ensuing year, whereupon she proceeds to the front of the dais and he invests her with the Chain and badge and she takes her seat on the dais.

 

(b)       that he has appointed the Reverend Jan Dash as his personal Chaplain. The Mayor invites the Reverend Jan Dash to come to the front of the dais where the Reverend Richard Barron invests the new Chaplain with the Chaplain’s Cross. The Mayor invites the Reverend Jan Dash to take a seat on the dais. The Reverend Richard Barron takes the seat vacated on the floor of the Chamber.

Minutes:

Councillor J A Kite nominated Councillor I D Armitt for election as Mayor of the Borough, for the ensuing year 2008/2009.

 

Councillor A R Martin seconded the nomination.  There being no further nominations, the Mayor declared Councillor I D Armitt to be duly elected the Worshipful the Mayor of the Borough of Dartford, for the ensuing year 2008/2009.

 

Following his election, Councillor I D Armitt made his declaration of acceptance of office.

 

The meeting then adjourned for a short period.

 

THE WORSHIPFUL THE MAYOR

COUNCILLOR I D ARMITT IN THE CHAIR

 

The Mayor thanked Members for electing him as Mayor of the Borough for the forthcoming year.   He announced that his wife, Mrs Lynne Armitt, would be Mayoress and invited her to the front of the dais where he invested her with the Chain and Badge.

 

The Mayor also informed the meeting that he had appointed the Reverend J Dash as his personal chaplain during his term of office. Reverend R Barron invested Reverend J Dash with the Chaplain’s Cross.

2.

Prayers

Minutes:

3.

Appointment of Deputy Mayor for the ensuing year

The Mayor announces that Councillor Mrs J A Rickwood will be Deputy Mayor of the Borough.

 

The Mayor invites Councillor Mrs J A Rickwood to the front of the dais where the Managing Director will ask for the Declaration of Acceptance of Office to be signed.  The Deputy Mayor reads aloud and signs the Declaration of Acceptance of Office, which is then handed to the Managing Director for his signature.  At this point the Deputy Mayor is robed by the Sergeant whereupon the Mayor will invest the Insignia of Office, assisted as necessary by the Sergeant and then proceeds to the dais.  The Deputy Mayor then takes the Deputy’s chair.

 

The Deputy Mayor announces that Councillor Mrs M I Peters will be her Escort for the ensuing year, whereupon she proceeds to the front of the dais and she invests her with the Chain and badge and Councillor M I Peters takes her seat on the dais.

Minutes:

The Mayor announced that Councillor Mrs Jennifer Rickwood would be Deputy Mayor of the Borough for the ensuing year 2008/2009.

 

Councillor Mrs J Rickwood made her declaration of acceptance of office. She informed the meeting that Councillor M I Peters would be her Escort during her term of office.  She duly invested her with the Badge and Ribbon.

4.

Vote of thanks to the retiring Mayor in respect of services rendered during the past year

The Mayor calls upon Councillor J A Kite to propose a vote of thanks to the retiring Mayor.

 

The Mayor calls for the motion to be seconded and invites other Members of the Council to speak.

 

The Mayor puts the motion.

 

The Mayor invites Councillor S East to reply to the vote of thanks.

Minutes:

Members spoke in praise for the dedication and commitment shown by Councillor S East, the retiring Mayor.  Members commented that she never neglected the interests of Dartford and was popular with members of the public.  Particular reference was made to the opening of St Pancreas International Station, and that it was an experience which would be hard to match by future Mayors.

 

Councillor J A Kite presented Councillor S East with a photo album, which chronicled her Mayoral year, together with a gift of a watch, on behalf of the Council.

 

Councillor G T Prout presented Councillor S East with a bouquet of flowers.

 

Councillor S East responded to the vote of thanks. She thanked the people who had supported her during her term of office and recalled some of her memorable events.

 

She presented gifts to the mayoral office staff and thanked them for their support during the past year.

 

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, supported by other Members of the Council and;

 

                        RESOLVED:

 

That sincere thanks and appreciation be accorded to Councillor S East for her outstanding service, as Mayor, during the past year.

 

5.

Presentation of Past Mayor's Badge

Minutes:

6.

To receive any declarations of interest Members may wish to make

Minutes:

There were no declarations of interest received.

7.

To receive apologies for absence

Minutes:

Apologies for absence were received on behalf of Councillors C Angell, D Baker, C Gallagher and Mrs D Stoate.

8.

Election of Leader of the Council

The Mayor asks for nominations for the election of the Leader of the Council, pursuant to Section 11(3)(a) of the Local Government Act 2000.

 

Councillor J A Kite will be nominated and seconded.

 

The Mayor will ask if there are any further nominations.

 

If there is more than one nomination, the Mayor will conduct an election by a show of hands in the order in which the persons have been nominated.

 

The Mayor will then declare the successful nominee to be duly elected the Leader of the Council for the ensuing municipal year.

Minutes:

It was moved by Councillor A R Martin, and seconded by Councillor A D Allen, that Councillor J A Kite be elected Leader of the Council, for the ensuing year.

 

There being no further nominations, the Mayor declared Councillor J A Kite to be duly elected Leader of the Council, for the ensuing year.

9.

Announcement of Deputy Leader of the Council

Minutes:

10.

Announcement of Shadow Leader of the Council, Group Leaders and their Deputies

The Mayor announces that Councillors G T Prout and M J Bryant will hold the offices of Shadow Leader and the Shadow Deputy Leader of the Council respectively.

 

The Mayor announces that Councillor B E Read and Councillor L J Bobby will be the Leader and Deputy Leader of the Swanscombe and Greenhithe Residents’ Association.

Minutes:

The Mayor advised that for the ensuing year, Councillor G T Prout and Councillor M J Bryant would be the Shadow Leader and the Shadow Deputy Leader of the Council respectively, that Councillor B E Read and Councillor L J Bobby would be the Leader and Deputy Leader of the Swanscombe and Greenhithe Residents’ Association respectively.

11.

Announcement of Head of Paid Service, Chief Finance Officer, Monitoring Officer and Deputy Monitoring Officer

Minutes:

12.

Mayor's Announcements

Minutes:

The Mayor announced that the beneficiaries of his Charity Appeal for his term of office this year, will be:

 

  • 121 Youth Befriending Service
  • Dartford Association for the Disabled
  • Valley Park Radio
  • The Sea Cadets -T S Anson
  • Squadron 1051 Air Training Cadets
  • Rainbow Lodge
  • 1st Galley Hill Scouts
  • 1st Sutton  at Hone Scouts
  • 1st Dartford Scouts
  • 5th Dartford Scouts
  • Dartford Age Concern
  • Broomhill Nursery
  • Hubert House
  • Walk Tall

 

The Mayor advised that he had chosen to support a large number of local charities, to whom a small amount of money would make a big difference.

 

The Mayor advised that to start his term of office, Reverend J Dash would be conducting a service at St Margaret of Antioch Church, Darenth, on Sunday 18 May 2008 at 10am and extended an invitation for anyone to attend.

13.

Appointment of Independent Person to the Standards Committee pdf icon PDF 15 KB

To Follow

 

To agree the recommendation of the Selection Panel for the appointment of an Independent Member/Person to the Standards Committee.

Minutes:

The Mayor advised that following interviews held on 6 May 2008, Mr Philip Gough, was proposed as the Independent Member on the Standards Committee until 2012.

 

Councillor J A Kite seconded the proposal and;

 

                        RESOLVED:

 

That Mr Philip Gough be appointed at the Independent Member of the Standards Committee until the Annual Meeting held in 2012.

14.

Confirmation of Political Groups pdf icon PDF 11 KB

Appendix A

 

The Mayor calls upon the Managing Director in his capacity as Proper Officer to give details of the size and membership of political groups formed by Members of the Council, as set out in Appendix A.

Minutes:

The details of the size and membership of political groups formed by Members of the Council was presented. The Political Groups on the Council comprise The Dartford Borough Council Conservative Group (26), Labour Group (12), Swanscombe and Greenhithe Residents’ Association (6).

 

                        RESOLVED:

 

That the size and membership of political groups formed by members of the Council, attached at Appendix A to the agenda, be noted.

15.

Adoption of Rules for Substitution pdf icon PDF 12 KB

Appendix B

 

The Mayor calls upon the Leader to move the adoption of the Rules for Substitution on Standing Committees, Boards and Panels, as set out in Appendix B.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin and;

 

     RESOLVED:

 

That the Rules for Substitution on Standing Committees, Boards and Panels, as set out in Appendix B to the agenda, be adopted.

16.

To consider and agree the size of the Cabinet and to allocate all executive functions to the Cabinet and determine the Terms of Reference of the Cabinet pdf icon PDF 37 KB

Appendix C(i)

 

The Mayor calls upon the Leader to move that;

 

(a)       pursuant to Section 11(8) of the Local Government Act 2000 the size of the Cabinet be six;

(b)       pursuant to Section 15(2) of the Local Government Act 2000 all functions be allocated to the Cabinet as a body with the Terms of Reference as set out in Appendix C(i);

 

The Mayor calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

                 RESOLVED:

 

1.         That, pursuant to Section 11(8) of the Local Government Act 2000, the size of the Cabinet be set at six Members.

 

2.         That, pursuant to Section 15(2) of the Local Government Act 2000, all functions be allocated to the Cabinet as a body with the Terms of Reference as set out in Appendix C(i) to the agenda.

17.

Announcement of appointments as to membership made to the Cabinet by the Leader of the Council (Section 11(3) (b) of the Local Government Act 2000) (with no decision making), allocation/distribution of Portfolios within the Cabinet, the appointment of Junior Ministers and the allocation/distribution of areas of responsibility pdf icon PDF 16 KB

Appendix C(ii)

 

The Mayor advises that for the ensuing year the Cabinet Members will be Councillors Mrs A D Allen, P F Coleman, J A Kite, A R Martin, B E Read and Mrs P A Thurlow.  The portfolios (with no decision making) will be held by the Cabinet Members as set out in Appendix C(ii).  Councillors J A Kite and A R Martin will be the Chairman and Vice-Chairman respectively.

 

The Cabinet will be supported by Councillors A Bardoe, S H Brown, D A Hammock, D E Hunnisett, E J Lampkin, A R Lloyd, A E Peters, M I Peters, Ms R L Shanks and C J Shippam, the Junior Ministers, with areas of responsibility as set out in Appendix C(ii).

Minutes:

The Mayor advised that for the ensuing year, the Cabinet Members will be Councillors Mrs A D Allen, P F Coleman, J A Kite, A R Martin, B E Read and Mrs P A Thurlow. The portfolios (with no decision making) will be held by the Cabinet members as set out in Appendix C(ii) to the Agenda.  Councillors J A Kite and A R Martin will be the Chairman and Vice-Chairman respectively. 

The Cabinet will be supported by Councillors A Bardoe, S H Brown, D A Hammock, D E Hunnisett, E J Lampkin, A R Lloyd, A E Peters, M I Peters, Ms R L Shanks and C J Shippam, the Junior Ministers, with areas of responsibility as set out in Appendix C(ii) to the Agenda.

18.

Announcement of the structure of the Labour Group and the allocations/distribution of responsibilities pdf icon PDF 10 KB

Appendix D

 

The Mayor announces that the structure of the Labour Group and the allocation/distribution of responsibilities are as set out in Appendix D.

Minutes:

19.

To consider and agree the Terms of Reference for General Assembly of the Council pdf icon PDF 17 KB

Appendix E

 

The Mayor calls upon the Leader to move that Council has the Terms of Reference as set out in Appendix E.

 

The Mayor then calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

       RESOLVED:

That the terms of reference, as set out in Appendix E to the agenda, be agreed.

20.

To consider and establish the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Sub-Committees, Boards, Panels and other bodies, appoint representatives to other bodies and determine the Terms of Reference of and Delegations to such Committees, Boards, Panels and other bodies pdf icon PDF 11 KB

Appendices F to W

 

The Mayor calls upon the Leader to move the following:

 

(a)       the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other “bodies” within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990.  Details of the entitlement of each political group to representation on each of these “bodies” are set out in Appendix F in accordance with the principles contained in the 1989 Act and 1990 Regulations.  These principles are set out in Appendix G.

 

(b)       the adoption of the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Sub-committees, Boards and Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices H to S.

 

(NB: The Sub-committees, Boards and Panels referred to above shall be deemed to be “Committees” for the purposes of Section 102(1) (a) of the Local Government Act 1972).

 

(c)        the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix T.

 

(d)       the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U.

 

(e)       the adoption of the Deed, Trust and Obligations Committee and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix V.

 

(f)         the adoption of the Review of Polling Places, Polling Districts and Access Arrangements Sub-committee and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix W.

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Quality Services and Scrutiny Committees, the Standards Committee, other Standing Committees, Sub-committees, Boards and Panels, the Mayor calls upon the Leader to move that the Committees, Sub-committees, Boards and Panels have the Terms of Reference and Delegations as set out in Appendices H to S.

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Cabinet Advisory Panels, Joint Transportation Board and Deed, Trust and Obligations Committee and the Review of Polling Places, Polling Districts and Access Arrangements Sub-committee the Mayor calls upon the Leader to move that the said Panels, Board and Committee and Sub-committees have the Terms of Reference as set out in Appendix S to W.

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

           

                        RESOLVED:

 

(1)       That the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other "bodies" within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990. Details of the entitlement of each political group to representation on each of these "bodies" are set out in Appendix F in accordance with the principles contained in the 1989 Act and 1990 Regulations. These principles are set out in Appendix G to the agenda. 

(2)       That the adoption of the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Sub-committees, Boards and Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices H to S to the agenda be approved. 

(3)       That the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix T to the agenda be approved. 

(4)       That the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U to the agenda be approved. 

(5)       That the adoption of the Deed, Trust and Obligations Committee and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix V to the agenda be approved.

(6)       That the adoption of the Review of Polling Places, Polling Districts and Access Arrangements Sub-committee and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix W, be approved.

 (7)      That the Terms of Reference and Delegations for the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Boards and Panels, as set out in Appendices H to S of the agenda, be approved.

 

(8)       That the Terms of Reference for the Cabinet Advisory Panels, Joint Transportation Board, Deed, Trust and Obligations Committee and Review of Polling Places, Polling Districts and Access Arrangements Sub-committee as set out in Appendix T to W to the agenda respectively, be approved.

21.

To appoint the days and hour of the meetings of the Council and of its Standing Committees, Sub-committees, Boards, Panels and other bodies/forums during the ensuing year 2008/09 and provisionally appoint the days and hour of the meetings for the year 2009/2010 pdf icon PDF 28 KB

Appendix X

 

The Mayor calls upon the Leader to move the adoption of the dates and times shown as set out in Appendix X.

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

RESOLVED:

 

That the dates and times of meetings, as set out in Appendix X to the agenda, be agreed.

22.

To note the appointments of Councillor representatives by external bodies, and to outside bodies where the term of office exceeds one year pdf icon PDF 12 KB

Appendices Y(i) and Y(ii)

 

The Mayor calls upon Members to note the continuing appointments set out in Appendices Y(i) and Y(ii).

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

                        RESOLVED:

 

(i)         That the appointments of Councillor representatives to external bodies as set out in Appendix Y(i) be noted.

 

(ii)        That the appointments of Councillor representatives to outside bodies, over one year term, as set out in Appendix Y(ii) to the agenda, be noted.

23.

To appoint Councillors to Outside Bodies and to Liaison Groups pdf icon PDF 43 KB

Appendices Z(i) and Z(ii)

 

The Mayor calls upon the Leader to move the adoption of the nominations for new appointments for 2008/2009 as set out in Appendices Z(i) and Z(ii).

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

                        RESOLVED:

 

(i)         That the appointments of Councillor representatives to outside bodies as set out in Appendix Z(i) be noted.

 

(ii)        That the appointments of Councillor representatives to liaison groups as set out in Appendix Z(ii) to the agenda, be noted.