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Agenda and minutes

Venue: Council Chamber, Civic Centre, Home Gardens, Dartford, Kent, DA1 1DR

Items
Note No. Item

1.

Election of The Worshipful The Mayor of Dartford for the ensuing year

The Mayor asks for nominations for the election of the Mayor of the Borough for the ensuing year.

 

Councillor S East will be nominated and seconded.

 

The Mayor will ask if there are any further nominations.

 

If there is more than one nomination, the Mayor will conduct an election by a show of hands in the order in which the persons have been nominated.

 

The Mayor will then declare the successful nominee to be duly elected The Worshipful The Mayor of the Borough of Dartford for the ensuing year.

 

The Mayor reads aloud and signs the Declaration of Acceptance of Office, which is then handed to the Managing Director for his signature.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director, the retiring Mayor and the Reverend Canon Malcolm Cooperprocess out of the Chamber.

 

The newly elected Mayor preceded by the Serjeant and followed by the Managing Director and the Reverend Canon Malcolm Cooperreturn to the Chamber and take their places on the dais.

 

The Mayor thanks the Council for her election and announces:

 

(a)       that she does not intend to have a permanent escort but will be accompanied by various escorts, as appropriate;

 

(b)       that she has appointed the Reverend Richard Barron as her personal Chaplain. The Mayor invites the Reverend Richard Barron to come to the front of the dais where the Reverend Canon Malcolm Cooper invests the new Chaplain with the Chaplain’s Cross. The Mayor invites the Reverend Richard Barron to take a seat on the dais. The Reverend Canon Malcolm Cooper takes the seat vacated on the floor of the Chamber.

Minutes:

Councillor J A Kite nominated Councillor S East for election as Mayor of the Borough, for the ensuing year 2007/2008.

 

Councillor A R Martin seconded the nomination.  There being no further nominations, the Mayor declared Councillor S East to be duly elected the Worshipful the Mayor of the Borough of Dartford, for the ensuing year 2007/2008.

 

Following her election Councillor S East made her declaration of acceptance of office.

 

The meeting then adjourned for a short period.

 

THE WORSHIPFUL THE MAYOR

COUNCILLOR S EAST IN THE CHAIR

 

The Mayor thanked Members for electing her as Mayor of the Borough for the forthcoming year. She informed the meeting that she would not have a permanent escort for the ensuing year, but will be accompanied by various escorts, as appropriate.

 

The Mayor also informed the meeting that she had appointed the Reverend Richard Barron as her personal chaplain during her term of office. Reverend Canon Malcolm Cooper invested Reverend Richard Barron with the Chaplain’s Cross.

2.

Prayers

Minutes:

3.

Appointment of Deputy Mayor for the ensuing year

The Mayor announces that Councillor I D Armitt will be Deputy Mayor of the Borough.

 

The Mayor invites Councillor I D Armitt to the front of the dais where the Managing Director will ask for the Declaration of Acceptance of Office to be signed.  The Deputy Mayor reads aloud and signs the Declaration of Acceptance of Office, which is then handed to the Managing Director for his signature.  At this point the Deputy Mayor is robed by the Sergeant whereupon the Mayor will invest the Insignia of Office, assisted as necessary by the Sergeant and then proceeds to the dais.  The Deputy Mayor then takes the Deputy’s chair.

 

The Deputy Mayor announces that Mrs Lynne Armitt will be Deputy Mayoress, whereupon she proceeds to the front of the dais and is invested with the Chain and Badge by the Deputy Mayor and takes a seat on the dais.

Minutes:

The Mayor announced that Councillor I D Armitt would be Deputy Mayor of the Borough for the ensuing year 2007/2008.

 

Councillor I D Armitt made his declaration of acceptance of office. He informed the meeting that his wife, Mrs L Armitt, would be his Mayoress during his term of office.  He duly invested her with the Chain and Badge of Office.

4.

Vote of thanks to the retiring Mayor in respect of services rendered during the past year

The Mayor calls upon Councillor J A Kite to propose a vote of thanks to the retiring Mayor.

 

The Mayor calls for the motion to be seconded and invites other Members of the Council to speak.

 

The Mayor puts the motion.

 

The Mayor invites Councillor D A Hammock to reply to the vote of thanks.

Minutes:

Members spoke in praise of the outstanding work, dedication and commitment shown by Councillor D A Hammock, the retiring Mayor.  They made particular reference to the 400 events he had attended throughout the year, and his work throughout the Borough and abroad and offered their congratulations.

 

Councillor J A Kite presented Councillor D A Hammock with a photo album, which chronicled his Mayoral year, together with a gift of vouchers, on behalf of the Council.

 

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, supported by other Members of the Council and;

 

            RESOLVED:

That sincere thanks and appreciation be accorded to Councillor D A Hammock for his outstanding service, as Mayor, during the past year.

 

Councillor D A Hammock responded to the vote of thanks and in particular, how it had been a tremendous year of office, although sadly, the time had flown by too quickly.  He thanked the newly elected Mayor, Councillor S East for her help during his term of office, and also thanked his Chaplain, the Reverend Canon Malcolm Cooper, for his spiritual and physical presence throughout the year.

 

Councillor D A Hammock thanked his various escorts and made two presentations of bouquets of flowers.

 

He then presented gifts to the mayoral office staff and thanked them for their support during the past year.

5.

Presentation of Past Mayor's Badge

Minutes:

6.

To receive any declarations of interest Members may wish to make

Minutes:

7.

To receive apologies for absence

Minutes:

8.

Results of the Borough Elections held on 3 May 2007 pdf icon PDF 27 KB

Appendix A

 

The Mayor calls upon the Managing Director in his capacity as Returning Officer to give the results of the Elections held on 3 May 2007, as set out in Appendix A.

Minutes:

The Managing Director, in his capacity as Returning Officer, informed Members of the results of the Borough Elections held on 3 May 2007, as set out below. The Mayor extended a warm welcome to Members, following their election.

 

                        RESOLVED:

 

That the results of the Borough election held on 3 May 2007, and the election

of Councillors Mrs A D Allen, C Angell, I D Armitt, D J Baker, A Bardoe,

L J Bobby, S H  Brown, M J, Bryant, R Bryant, P F Coleman, M J  Davis,

S East, C Gallagher, D A Hammock, J A, Hayes, D E Hunnisett, S Johnston,

J A Kite, E J Lampkin, D E, Lawson, A R Lloyd, T Maddison, A R Martin,

D E May, Mrs A Muckle, J I Muckle, V Openshaw, J M  Ozog, R S L Perfitt,

A E Peters, M I Peters, D M  Pickersgill, G T, Prout, B E, Read,

Mrs J A Rickwood, P Scanlan, Mrs R L Shanks, J Shippam, T C H, Smith,

Mrs D J Stoate, Mrs M A Stock, Mrs P A Thurlow, A Wells,

Mrs N C Wightman to the Council be noted.

9.

Election of Leader of the Council

The Mayor asks for nominations for the election of the Leader of the Council, pursuant to Section 11(3)(a) of the Local Government Act 2000.

 

Councillor J A Kite will be nominated and seconded.

 

The Mayor will ask if there are any further nominations.

 

If there is more than one nomination, the Mayor will conduct an election by a show of hands in the order in which the persons have been nominated.

 

The Mayor will then declare the successful nominee to be duly elected the Leader of the Council for the ensuing municipal year.

Minutes:

It was moved by Councillor A R Martin and seconded by Councillor A D Allen that Councillor J A Kite be elected Leader of the Council, for the ensuing year.

 

There being no further nominations, the Mayor declared Councillor J A Kite to be duly elected Leader of the Council, for the ensuing year.

10.

Announcement of Deputy Leader of the Council

Minutes:

11.

Announcement of Shadow Leader of the Council, Group Leaders and their Deputies

The Mayor announces that Councillors G T Prout and M J Bryant will hold the offices of Shadow Leader and the Shadow Deputy Leader of the Council respectively.

 

The Mayor announces that Councillor B E Read and Councillor L J Bobby will be the Leader and Deputy Leader of the Swanscombe and Greenhithe Residents’ Association.

Minutes:

The Mayor advised that for the ensuing year, Councillor G T Prout and Councillor M J Bryant will be the Shadow Leader and the Shadow Deputy Leader of the Council respectively, that Councillor B E Read and Councillor L J Bobby will be the Leader and Deputy Leader of the Swanscombe and Greenhithe Residents’ Association  respectively.

12.

Announcement of Head of Paid Service, Chief Finance Officer, Monitoring Officer and Deputy Monitoring Officer

Minutes:

13.

Mayor's Announcements

Minutes:

The Mayor sent best wishes for a speedy recovery to Mrs D Coleman after her recent operation, on behalf of the Members.

 

The Mayor announced that the beneficiaries of her Charity Appeal for her term of office this year, will be:

 

·        Local Uniformed Youth Groups

·        Alzheimer’s and Dementia Support Services

·        FOAL Farm

·        Arrow Riding School

 

14.

Confirmation of Political Groups pdf icon PDF 11 KB

Appendix B

 

The Mayor calls upon the Managing Director in his capacity as Proper Officer to give details of the size and membership of political groups formed by Members of the Council, as set out in Appendix B.

Minutes:

The Managing Director introduced a report setting out details of the size and membership of political groups formed by members of the Council. The Political Groups on the Council comprise The Dartford Borough Council Conservative Group (26), Labour Group (12), Residents’ Association Group (6).

 

            RESOLVED:

 

That the size and membership of political groups formed by members of the Council, attached at Appendix A to the agenda, be noted.

15.

Adoption of Rules for Substitution pdf icon PDF 12 KB

Appendix C

 

The Mayor calls upon the Leader to move the adoption of the Rules for Substitution on Standing Committees, Boards and Panels, as set out in Appendix C.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin and;

 

     RESOLVED:

 

That the Rules for Substitution on Standing Committees, Boards and Panels, as set out in Appendix C to the agenda, be adopted.

16.

To consider and agree the size of the Cabinet and to allocate all executive functions to the Cabinet and determine the Terms of Reference of the Cabinet pdf icon PDF 49 KB

Appendix D(i)

 

The Mayor calls upon the Leader to move that;

 

(a)       pursuant to Section 11(8) of the Local Government Act 2000 the size of the Cabinet be six;

(b)       pursuant to Section 15(2) of the Local Government Act 2000 all functions be allocated to the Cabinet as a body with the Terms of Reference as set out in Appendix D(i);

 

The Mayor calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

     RESOLVED:

 

1.         That, pursuant to Section 11(8) of the Local Government Act 2000, the size of the Cabinet be set at six Members.

 

2.         That, pursuant to Section 15(2) of the Local Government Act 2000, all functions be allocated to the Cabinet as a body with the Terms of Reference as set out in Appendix D(i) to the agenda.

17.

Announcement of appointments as to membership made to the Cabinet by the Leader of the Council (Section 11(3) (b) of the Local Government Act 2000) (with no decision making), allocation/distribution of Portfolios within the Cabinet, the appointment of Junior Ministers and the allocation/distribution of areas of responsibility pdf icon PDF 17 KB

Appendix D(ii)

 

The Mayor advises that for the ensuing year the Cabinet Members will be Councillors Mrs A D Allen, P F Coleman, J A Kite, A R Martin, B E Read and Mrs P A Thurlow.  The portfolios (with no decision making) will be held by the Cabinet Members as set out in Appendix D(ii).  Councillors J A Kite and A R Martin will be the Chairman and Vice-Chairman respectively.

 

The Cabinet will be supported by Councillors S H Brown, D A Hammock, D E Hunnisett, E J Lampkin, A R Lloyd, R S L Perfitt, A E Peters, M I Peters, Ms R L Shanks and C J Shippam, the Junior Ministers, with areas of responsibility as set out in Appendix D(ii).

Minutes:

The Mayor advised that for the ensuing year, the Cabinet members will be Councillors Mrs A D Allen, P F Coleman, J A Kite, A R Martin, B E Read and Mrs P A Thurlow. The portfolios (with no decision making) will be held by the Cabinet members as set out in Appendix D(ii) to the Agenda.  Councillors J A Kite and A R Martin will be the Chairman and Vice-Chairman respectively. 

The Cabinet will be supported by Councillors S H Brown, D A Hammock, D E Hunnisett, E J Lampkin, A R Lloyd, R S L Perfitt, A E Peters, M I Peters, Ms R L Shanks and C J Shippam, the Junior Ministers, with areas of responsibility as set out in Appendix D(ii) to the Agenda.

18.

Announcement of the structure of the Labour Group and the allocations/distribution of responsibilities pdf icon PDF 9 KB

Appendix E

 

The Mayor announces that the structure of the Labour Group and the allocation/distribution of responsibilities are as set out in Appendix E.

Minutes:

19.

To consider and agree the Terms of Reference for Council pdf icon PDF 21 KB

Appendix F

 

The Mayor calls upon the Leader to move that Council has the Terms of Reference as set out in Appendix F.

 

The Mayor then calls for the motion to be seconded and put to the meeting for approval.

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

       RESOLVED:

That the terms of reference, as set out in Appendix F to the agenda, be agreed.

20.

To consider and establish the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Boards, Panels and other bodies, appoint representatives to other bodies and determine the Terms of Reference of and Delegations to such Committees, Boards, Panels and other bodies pdf icon PDF 11 KB

Appendices G to U

 

The Mayor calls upon the Leader to move the following:

 

(a)       the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other “bodies” within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990.  Details of the entitlement of each political group to representation on each of these “bodies” are set out in Appendix G in accordance with the principles contained in the 1989 Act and 1990 Regulations.  These principles are set out in Appendix H.

 

(b)       the adoption of the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Boards and Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices I to T.

 

(NB: The Boards and Panels referred to above shall be deemed to be “Committees” for the purposes of Section 102(1) (a) of the Local Government Act 1972).

 

(c)        the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U(i).

 

(d)       the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U(ii).

 

(e)       the adoption of the Deed, Trust and Obligations Committee and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U(iii).

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Quality Services and Scrutiny Committees, the Standards Committee, other Standing Committees, Boards and Panels, the Mayor calls upon the Leader to move that the Committees, Boards and Panels have the Terms of Reference and Delegations as set out in Appendices I to T.

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

After establishing the Cabinet Advisory Panels, Joint Transportation Board and Deed, Trust and Obligations Committee the Mayor calls upon the Leader to move that the said Panels, Board and Committee have the Terms of Reference as set out in Appendix U(i) to U(iii).

 

The Mayor then calls for the motion to be seconded and puts it to the meeting for approval.

 

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

           

            RESOLVED:

(1)       That the review of the representation of the political groups on Standing Committees, Boards and Panels (as it affects the Council) and other "bodies" within the meaning of the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990. Details of the entitlement of each political group to representation on each of these "bodies" are set out in Appendix G in accordance with the principles contained in the 1989 Act and 1990 Regulations. These principles are set out in Appendix H to the agenda. 

(2)       That the adoption of the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Boards and Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council and the appointments of Chairmen and Vice-Chairmen, as set out in Appendices I to T to the agenda be approved. 

(3)       That the adoption of the Cabinet Advisory Panels and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U(i) to the agenda be approved. 

(4)       That the adoption of the Joint Transportation Board as a non-statutory forum and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U(ii) to the agenda be approved. 

(5)       That the adoption of the Deed, Trust and Obligations Committee and the appointments to membership made in accordance with the wishes of the political groups on the Council, as set out in Appendix U(iii) to the agenda be approved.

 (6)      That the Terms of Reference and Delegations for the Quality Services and Scrutiny Committees, the Standards Committee and other Standing Committees, Boards and Panels, as set out in Appendices I to T of the agenda, be approved.

 

(7)       That the Terms of Reference for the Cabinet Advisory Panels, Joint Transportation Board and Deed, Trust and Obligations Committee as set out in Appendix U(i) to U(iii) to the agenda respectively, be approved.

21.

To appoint the days and hour of the meetings of the Council and of its Standing Committees, Boards, Panels and other bodies/forums during the ensuing year 2007/08 and provisionally appoint the days and hour of the meetings for the year 2008/2009 pdf icon PDF 29 KB

Appendix V

 

The Mayor calls upon the Leader to move the adoption of the dates and times shown as set out in Appendix V.

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

RESOLVED:

That the dates and times of meetings, as set out in Appendix V to the agenda, be agreed.

22.

To note the appointments of Councillor representatives by External Bodies, and to note continuing appointments of Councillors as School Governors and to Outside Bodies where the Term of Office exceeds one year pdf icon PDF 12 KB

Appendices W(i) to W (iii)

 

The Mayor calls upon Members to note the continuing appointments set out in Appendices W(i), W(ii) and W(iii).

 

Appendices W(iii) and W(iv)

 

The Mayor calls upon the Leader to move the adoption of the nominations for new appointments from 2007 as set out in Appendices W(iii) and W(iv).

 

The Mayor calls for the motion to be seconded and puts it to the meeting for approval.

Additional documents:

Minutes:

It was moved by Councillor J A Kite, seconded by Councillor A R Martin, and

 

            RESOLVED:

1.         That the appointments of Councillor representatives to external bodies as set out in Appendices W(i), W(ii) and W(iii).to the agenda, be noted.

 

2.         That the new appointments, as set out in Appendices W(iii) and W(iv) to the agenda, be agreed.

MD

23.

Member Code of Conduct - The Local Authorities (Model Code of Conduct) Order 2007 pdf icon PDF 49 KB

To consider the report on the adoption of the Code of Conduct.

 

 

Additional documents:

Minutes:

This report asked Members to adopt the Member Code of Conduct pursuant to the Local Authorities (Model Code of Conduct) Order 2007.

 

            RESOLVED:

 

That the Member Code of Conduct incorporating the Ten General Principles of Public Life at Appendix A to the report, be adopted with effect 24 May 2007 and that matters ancillary to adoption, as detailed in Paragraph 3.2 of the report be actioned by the Monitoring Officer.

MD

24.

Members' Allowances Scheme pdf icon PDF 15 KB

To consider the recommendations of the Independent Remuneration Panel and to approve a revised Members’ Allowances Scheme.

Additional documents:

Minutes:

This report asked Members to consider the recommendations of the Independent Remuneration Panel and to approve a revised Members’ Allowances Scheme.

 

RESOLVED:

 

1.                  That the recommendations of the Independent Remuneration Panel’s review of the Members’ Allowances Scheme be accepted.

 

2.                  That the revised Members’ Allowances Scheme, as detailed in Appendix B to this report, be approved with effect 24 May 2007.

 

3.                  That the budget for Members’ Allowances be increased by £8,310.